474299: DUNE FD-VD CRP Patch Panel IO-1889-1B PCB Assembly-Request for Quote (RFQ)

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "474299 Request for Proposal: DUNE FD-VD CRP Patch Panel IO-1889-1B PCB Assembly". The responses are based on the best understanding of the available information at the time, and no new questions are accepted past the original question due date of 02/11/2026.

• Solder Type: Leaded solder will be used.
• Board Panelization: The boards will not be panelized.
• Connector Datasheet: The datasheet for the Samtec ASP-223333-01 connector is available as attachment "Q&A-Samtec ASP-223333-01 Connector".
• Quality Compliance: An AS-9102 report is not sufficient for the certificate of quality compliance.
• Gerber Files: Gerber files for IO-1889-1B are available as attachment "Q&A-Gerber files for IO-1889-1B".
• Bill of Materials (BOM): An updated BOM is available as attachment "Q&A-CORRECTED Exhibit C-Bill of Materials (BOM) IO-1889-1B" to address discrepancies between the drawing and the BOM regarding reference designators.
• DNI Resistors: Resistors marked as DNI (Do No Install) on the drawing are not called out on the BOM and are intentionally omitted.
• First Article Testing: BNL will perform first article testing on the first batch of 20 pieces in phase 1 order.

This document clarifies specific technical details and provides access to necessary attachments (datasheet, Gerber files, corrected BOM). Bidders should review these clarifications to ensure their proposals accurately reflect the requirements.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a Bill of Materials (BOM) for the DUNE FD VD CE patch panel. It lists the components, quantities, and part numbers required for this specific item.

• Item: Sequential numbering of components.
• Qty: Quantity of each component needed.
• Ref Des: Reference designator for the component on a schematic or board.
• Device / Part Type / Value: Identifies the specific component.
• Distributor: The supplier of the component (e.g., Samtec, Digikey).
• Distributor Part No.: The part number used by the distributor.
• Manufacturer: The original manufacturer of the component.
• MfgPart: The manufacturer's part number.
• Available Qty: Indicates if the component is currently in stock (this column is blank in the provided data).
• Notes: Additional information, such as 'DNI: DO NOT INSTALLED'.

This BOM is crucial for bidders to understand the specific hardware components required for the patch panel. It provides detailed part numbers and manufacturers, which are essential for accurate pricing, procurement planning, and ensuring compliance with technical specifications. Bidders should use this information to source components and include them in their proposals or cost breakdowns.

Form / Attachment / Pricing Sheet

This document is a detailed engineering drawing for a "MODIFIED 0.8MM DV EDGE CARD ASM" with part number ASP-223333-01. It provides critical dimensional and material specifications for the assembly.

• Dimensions: The drawing includes numerous dimensions in both millimeters and inches, with tolerances specified. Key features like body size, position count, and overall dimensions are detailed.
• Materials: A table lists the materials for various components of the assembly, including the body, contacts, springs, and film.
• Notes: Several notes provide important manufacturing and design considerations, such as the availability of a 16-position body without a polarization key, critical dimension definitions, and packaging instructions.
• Plating: Specifications for contact and weld tab plating are provided.

This drawing is essential for any bidder needing to understand the precise physical and material specifications of the "MODIFIED 0.8MM DV EDGE CARD ASM." It would be used for manufacturing, quality control, or integration purposes, ensuring the component meets the exact design requirements.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) 474299 from Brookhaven Science Associates, LLC (Brookhaven National Laboratory) seeks quotes for Printed Circuit Board (PCB) Assembly Service. The procurement is conducted under full and open competition to acquire PCB assemblies for FD-VD (Far Detector in Vertical Drift technology).

• Assemble and deliver PCB assemblies per Draft Contract 474299 (Enclosure A).

• Qualifiers:

  • Minimum 20 years' experience in complex PCB assemblies, with supporting documentation.
  • Prior experience building cryogenic electronics assemblies of similar complexity (e.g., ~50 component types, mix of surface mount/through hole, ~1,500 components, IPC-A-610 class II compliance, ESD sensitive handling). If applicable, provide references for at least 3 comparable jobs, detailing board size, component counts, compliance, handling, and cryogenic use.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Base period of 3 months from award, with an optional phase extending to 6 months total (details in Enclosure A).

• Payment Terms: TBD.

• Freight Terms: FOB Destination, Freight Prepaid.

• Brookhaven National Laboratory is tax-exempt.

• Quote Submission: Complete quotation, including signed Quotation Pricing Sheet (Enclosure C), must be emailed to sprice@bnl.gov with RFQ Number 474299 in the subject line.

• Quote Due Date & Time: 23 February 2026.

• Questions Due Date: 11 February 2026 (email submission).

• Quote Validity: 90 days.

• Evaluation: Award to the responsive and responsible Offeror with the lowest total price meeting all technical requirements and RFQ Qualifiers. Total price, including options, will be evaluated.

• Exceptions: Must be noted by redlining the Draft Contract; may lead to non-responsive determination.

• NAICS Code: 334418 - Printed Circuit Assembly (Electronic Assembly) Manufacturing (size standard 750 employees).

• SAM Registration: Vendors must be registered in SAM.gov with a Unique Entity ID (UEI #). Foreign vendors are exempt from SAM registration but must complete AMS-Form-050 (Enclosure B).

• Representations & Certifications: AMS-Form-050 (Enclosure B) is required for vendors not actively registered in SAM.gov.

• The contract is subject to U.S. Department of Labor Wage Determination No. 2015-4157 and Service Contract Labor Standards (SCLS).

• Successful Offerors will need to complete Vendor ACH Authorization Form (Enclosure D), W-9 Form (Enclosure E), or W-8 Form (Enclosure F) for foreign vendors.

• Referenced Enclosures: A. Draft Contract 474299, B. AMS Form 050 Reps and Certs, C. Quotation Pricing Sheet, D. Vendor ACH Authorization Form, E. W-9 Form (Domestic Vendors), F. W-8 Form (Foreign Vendors).

Form / Attachment

This document, AMS-FORM-050, is the "Annual Representations & Certifications" form required by Brookhaven National Laboratory (BNL/BSA) from all Offerors. Its purpose is to gather essential registration data, representations, and certifications, particularly for Offerors providing goods or services in support of a U.S. Government (USG) Contract. It ensures compliance with various federal regulations and helps BNL/BSA maintain necessary vendor information.

• Section A.1. Business Information: Collects basic business name, address, contact information, Unique Entity Identifier (UEI), NAICS code, physical and primary performance locations, and business type (e.g., Large, Small, Foreign Entity).

• Section A.2. Small Business Offerors: Requires additional certifications for small businesses, including specific subcategories (e.g., Woman-Owned, Veteran-Owned, HUBZone) and adherence to FAR 52.219-1 (Small Business Program Representations).

• Section B. Additional Representations and Certifications: Covers various FAR clauses, including:

  • FAR 52.203-11: Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Lobbying).
  • FAR 52.204-10: Reporting Executive Compensation and First-Tier Subcontract Awards (if applicable).
  • FAR 52.209-5: Certification Regarding Responsibility Matters (debarment, convictions, delinquent taxes, contract terminations).
  • FAR 52.209-7: Information Regarding Responsibility Matters (Federal Contracts/Grants value, FAPIIS reporting).
  • FAR 52.222-22: Previous Contracts and Compliance Reports (Equal Opportunity).
  • FAR 52.222-25: Affirmative Action Compliance.
  • FAR 52.225-1/9: Buy American Supplies/Construction Materials.

• Section C. Authorized Signature of Offeror: Requires an authorized representative's signature, attesting to the accuracy of the information and acknowledging potential penalties for misrepresentation.

• All Offerors must complete Sections A.1. and C.

• Small Business Offerors must also complete Section A.2.

• Offerors providing goods or services for a USG contract must complete Section B.

• Offerors must provide immediate written notice to BNL/BSA if any certified information changes or becomes erroneous.

This form is a mandatory submission for all potential vendors. Accurate and complete submission is crucial for BNL/BSA to assess an Offeror's eligibility, business status (especially for small business set-asides), and compliance with federal contracting regulations. Failure to properly complete this form or update information can impact an Offeror's ability to be considered for subcontracts or purchase orders and may lead to penalties.

Solicitation / RFP / RFQ (Draft Contract)

This document is a draft contract (Number 474299) from Brookhaven Science Associates (BSA) for the procurement of Printed Circuit Board (PCB) assembly services. The assemblies are for the Far Detector in Vertical Drift (FD-VD) technology at Brookhaven National Laboratory (BNL).

• Labor-Only Service: The contractor provides labor only; BSA/BNL provides the PCBs and all necessary parts/materials as Government Property.

• Phase 1 (Pre-production): Delivery of 20 board assemblies within one month of award. This phase serves as a qualification step.

• Phase 2 (Production Option): If exercised, the contractor must deliver 360 board assemblies in three monthly batches of approximately 120 pieces each.

• Offsite Work: Assembly is to be performed at the contractor's facility, and the contractor is responsible for shipping.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: A base period of three months for Phase 1. If the Phase 2 option is exercised, the total period of performance extends to six months from the date of award.

• Payment Terms: Net 30 for large businesses; Net 10 for small businesses.

• Quality Standards: The supplier must maintain a quality system certified to ISO 9001 and comply with BNL-QA-101 (Supplier Quality Assurance Requirements).

• Technical Specs: Work must adhere to Exhibit B (Technical Drawings for DUNE CRU Patch Panel) and Exhibit C (Bill of Materials).

• Special Handling: Requirements are included for Electrostatic Discharge (ESD) control and the prevention of suspect counterfeit parts.

• Labor Standards: The contract is subject to the Service Contract Act (SCLS). Wage Determination No. 2015-4157 (Rev. 30) for Nassau/Suffolk, NY, is provided as Exhibit E.

• BNL provides connectors (Samtec, Molex) and other components as specified in the Bill of Materials.

• Specific labeling, packing, and shipping instructions (FOB BNL) are detailed in Section III, Part D.

Form / Attachment / Pricing Sheet

This document is a Quotation Pricing Sheet (Form No. AMS-Form-043, Revision No. 0.1) used by potential bidders to submit pricing for "PCB (Printed Circuit Board) Assembly Service" under Brookhaven National Laboratory's Request for Quotation (RFQ) No. 474299.

• Phase 1: Pre-production PCB assemblies (Qty: 20)
• Optional Phase 2: Production PCB assemblies for FD-VD (Qty: 360)
• Fields for Unit Price and Total Price for each phase, and a Grand Total Price.
• Requirement to state if the price will remain firm for 90 days.
• Specifies delivery and payment terms as FOB Destination, Net TBD Days.
• Requires bidder company information, signature, typed name, title, and contact details.
• Includes an affirmation that the firm is registered in SAM, representations and certifications are current, and to insert their UEI number.

Bidders must complete and submit this form to provide their pricing for the specified PCB assembly services. It outlines the specific items for which quotes are required, including optional production quantities. The form also captures essential contractual terms and requires bidders to confirm their SAM registration and provide their Unique Entity Identifier (UEI).

Form / Attachment

This document is a Vendor ACH Authorization Form from Brookhaven National Laboratory (BNL) / Brookhaven Science Associates (BSA). Its purpose is to authorize BNL/BSA to make payments to a vendor via Automated Clearing House (ACH) credit entries directly into the vendor's specified bank account.

• Vendor Information: Requires the vendor's/company's name or DBA, vendor number (if applicable), and Tax ID Number (TIN).
• Depository Information: Requires the financial institution's name, routing/transit/ABA number, and checking account number.
• Authorization: Includes a statement authorizing ACH payments and noting that the authorization remains in effect until BNL/BSA receives written notification to terminate or modify it, with revocations subject to NACHA law.
• Signature Block: Fields for the authorized representative's name, email, phone, signature, and date.

This form is essential for any vendor awarded a contract by Brookhaven National Laboratory or Brookhaven Science Associates who wishes to receive electronic payments (direct deposit). Bidders should be aware that they will need to complete and submit this form to facilitate payment processing if they are selected for an award.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, Request for Taxpayer Identification Number and Certification. It is used by U.S. persons (including resident aliens) to provide their correct Taxpayer Identification Number (TIN) to entities that are required to file information returns with the IRS. This includes reporting payments made to the vendor, such as interest, dividends, or nonemployee compensation.

• Part I: Taxpayer Identification Number (TIN): Requires the vendor to provide their Social Security Number (SSN) or Employer Identification Number (EIN).
• Part II: Certification: The vendor certifies that the TIN provided is correct, that they are not subject to backup withholding, and that they are a U.S. citizen or other U.S. person.
• Lines 1-7: Fields for name, business name, address, city, state, and ZIP code.
• Exemptions: Sections for reporting exempt payee codes and FATCA reporting codes if applicable.

Vendors responding to this opportunity must complete and submit this Form W-9 to the government. Failure to provide a correct TIN or complete the certification may result in backup withholding of payments. This form is essential for the government to process payments and comply with IRS reporting requirements.

Form / Attachment

This document is Form W-8BEN-E, "Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities)." It is used by foreign entities to certify their status for U.S. tax withholding and reporting purposes, particularly concerning FATCA (Foreign Account Tax Compliance Act) and Chapter 4 status.

• Part I: Identification of Beneficial Owner: Collects basic identification information, including the entity's name, country of incorporation, and Chapter 3 and Chapter 4 (FATCA) statuses.
• Parts II-XXX: Various sections for specific entity types (e.g., disregarded entities, sponsored FFIs, exempt retirement plans, nonfinancial entities) to claim tax treaty benefits or certify their status under FATCA regulations.
• Part XXX: Certification: Requires the beneficial owner to certify the accuracy of the information provided and their status as a non-U.S. person.

Foreign entities bidding on this opportunity may be required to complete and submit this form to the contracting officer or withholding agent to certify their tax status and potentially claim benefits under tax treaties. This ensures correct U.S. tax withholding on payments made under the contract. Bidders should review the form and its instructions to determine if it is applicable to their organization and how to complete it accurately.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for Printed Circuit Board (PCB) assembly services.

• The vendor will perform PCB assembly services.

• The vendor is responsible for providing labor only; Brookhaven National Laboratory (BNL) will provide PCBs and parts.

• The vendor is responsible for shipping the assembled boards.

• The assembly job is divided into two phases:

  • Phase 1 (Pre-production): Build 20 pieces of pre-production board assemblies. This phase serves as a qualification step before Phase 2 can be awarded.
    • A quote for 20 pieces (Phase 1) and 360 pieces (Phase 2) must be provided.
    • Delivery of the 20 pieces must be within one month.
    • A certificate of quality compliance must be provided.
  • Optional Phase 2 (Production): Build 360 pieces of production board assemblies for FD-VD (Far Detector in Vertical Drift technology).
    • Vendor will build and send 360 pieces to the BSA Technical Representative within 3 months after the option is exercised via contract modification.
    • Vendor will deliver these production board assemblies in 3 batches, approximately 120 pieces per month.

• Delivery of 20 pieces of board assemblies in Phase 1 must be less than one month.

• Certificate of quality compliance must be provided for Phase 1.

• Production board assemblies for Phase 2 will be delivered in 3 batches, approximately 120 pieces per month.

• The job is to be performed offsite by the vendor.

• The period of performance for Phase 2 is within 3 months after option exercise.

• Only authorized Technical Representatives can approve jobs.

• Issues will be identified by the BNL Technical Representative.

• No after-hours or weekend calls are expected or authorized.

Form / Attachment / Pricing Sheet

This document is a fabrication drawing for a Printed Circuit Board (PCB) - DUNE CRU PATCH PANEL, identified as drawing number 10-1889-1, Revision B. It provides detailed specifications and requirements for the manufacturing of this PCB.

• Fabrication Notes: Includes specifications for trace line widths, material (FR4, GPY), copper weight, solder mask type and color, overall board thickness, and bare board electrical testing.
• Tolerances: Specifies tolerances for hole diameters, plating thickness, and overall board warp and twist.
• Layer Detail: Outlines a 4-layer PCB construction with specific details for copper weight and thickness for each layer (Top, Ground Plane, Ground Plane, Bottom).
• Controlled Impedance Requirements: Details requirements for differential pairs on layers 1 & 4, including finished conductor width and spacing to achieve 100 OHMS +/-10% differential impedance.
• Markings: Requires manufacturer's logo, date code, UL code, ET stamp, and a 6mm*6mm QR code with specific information.
• Table of Components: Lists various component sizes, quantities, plating, and tolerances.

This drawing is critical for any bidder intending to manufacture the specified PCB. It defines all physical, electrical, and material requirements, including critical tolerances and special markings. Bidders must ensure their manufacturing capabilities and processes align with these specifications to submit a compliant proposal.

Form / Attachment / Pricing Sheet

This document contains technical drawings and specifications for a "DUAL CBN CBO PATCH PANEL". It appears to be a component or part of a larger system being procured.

• The drawing displays a patch panel with multiple ports labeled P1A through P12A.
• It includes dimensions, mounting details, and port configurations.
• The document is identified as Revision B, dated December 01, 2025, with part number 10-1889-1.
• It is controlled by the U.S. Department of Commerce Export Administration Regulations (EAR99 Technology).

Bidders should review these specifications to understand the exact physical and technical requirements for the patch panel component. This information is crucial for ensuring that any proposed solution or component meets the government's precise needs and specifications.

Form / Attachment / Pricing Sheet

This document provides technical specifications and a diagram for the DUNE CRU PATCH PANEL, part number 10-1889-1, Revision B. It details the physical layout and component labeling of the assembly.

• Diagram illustrating the top view of the patch panel.
• Labels for twelve ports (P1 through P12) and associated internal components (e.g., R37, R47, R51).
• Part number: 10-1889-1
• Revision: B
• Date: December-07-2024
• Layer: 1 (TOP)
• Assembly: TOP
• Control Statement: "This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology."

This attachment provides critical design and manufacturing details for a specific hardware component. Bidders may need to use this information to understand the technical requirements for producing or supplying this patch panel, or to ensure compatibility with other system components if this is part of a larger procurement.

Form / Attachment / Pricing Sheet

This document outlines the qualification requirements for offerors seeking to bid on the DUNE FD-VD CRP Patch Panel IO-1889-1B PCB Assembly. It details the experience and capabilities necessary to manufacture assemblies that operate at cryogenic temperatures (77 K).

• Experience: Offerors must demonstrate a minimum of 20 years of experience in complex PCB assemblies.
• Cryogenic Assembly Experience: Offerors must have experience building cryogenic electronics assemblies with similar complexity, including:
  • Approximately 50 different component types (mix of surface mount and through-hole).
  • Approximately 1,500 components per assembly.
  • Compliance with IPC-A-610 class II.
  • Stringent handling procedures for ESD-sensitive components.
• Reference Requirements: If an offeror has relevant experience, they must provide references for at least 3 successfully fabricated jobs, detailing:
  • Board size
  • Number of different component types
  • Number of surface mount components
  • Number of through-hole components
  • Total components mounted on board
  • IPC-A-610 class II compliance certificate
  • ESD handling procedures
  • Evidence of boards used at cryogenic temperatures (< 120 K)
• Reference Contact Information: References must include organization name, contact person, phone number, and email address.

This document is critical for potential bidders to assess their eligibility and prepare their proposals. Failure to provide the requested information will result in a non-responsive offer. It highlights specific technical and experience qualifications required for this specialized assembly.