5836--4k Video Monitor ILEAD RFQ| Saddler/Rhodes

Amendment / Questions & Answers / Clarifications

This document is an amendment to solicitation 36C77626Q0170, specifically addressing vendor questions. The primary purpose is to provide answers to inquiries regarding the "4K Video Monitors" requirement.

• Vendor Questions and Government Answers: The core of this amendment consists of questions submitted by vendors and the government's responses.

• Quote Due Date: Quotes remain due no later than Thursday, April 16, 2026, by 1:00 PM (Eastern).

• Submission Instructions: Quotes must be sent to both Contract Specialist Glenn Saddler (glenn.saddler@va.gov) and Contracting Officer Michelle Rhodes (michelle.rhodes@va.gov).

• Monitor Type: OLED monitors are not required.

• Monitor Sizes: Specific sizes are required for Line Item 0001 (18”) and Line Item 0002 (7”). Line Item 0003 is for a bracket for CLIN 0001.

• Manufacturer: The brand name "SmallHD (OEM)" is preferred, but it is a "brand name or equal" requirement.

• Previously Purchased Cameras: Sony FX9 cameras were previously purchased.

• Incumbent/Recompete: This is a new requirement for supplies; there is no incumbent.

• RFQ Package Availability: All necessary documents are available in the SAM posting (RFQ 36C77626Q0170) under attachments.

Vendors who did not submit questions to both the CS and CO by the specified deadline may not have their questions included. The original RFQ package and specifications are available in the SAM posting.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the procurement of 4K Video Production Monitors for the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity – Central (PCAC). The acquisition is being conducted under the Revolutionary FAR Overhaul (RFO) Part 12 procedures, with the intent to award a Firm-Fixed-Price (FFP) Purchase Order (PO). The acquisition is a small business set-aside.

• The solicitation requires the provision of specific 4K video monitors and related accessories, including:

  • Three (3) SmallHD ULTRA 7 UHD 4K On-Camera Touchscreen Monitors (Local Stock Number: 16-0727)
  • Three (3) SmallHD 14V/26V Dual Battery Brackets (V-Mount) (MFR #PWR-ADP-BB-4K-DUALVM) (Local Stock Number: PWR-ADP-BB-4K-DUALVM)
  • Three (3) SmallHD Cine 18" 4K High-Bright Production Monitors (Local Stock Number: 16-1801)

• Offerors must provide an electronic copy of cut sheets/manufacturer’s specifications for all quoted items to demonstrate compliance with the SOW.

• Strict adherence to VA Acquisition Regulation (VAAR) Gray Market Requirements is mandatory for technical acceptance.

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order (PO).

• Period of Performance: Not explicitly stated, but delivery lead time is required.

• Quotes must be submitted electronically via email to glenn.saddler@va.gov and michelle.rhodes@va.gov by the date and time specified in Block 8 of the SF-1449.

• Quotes must be received by the Government by the due date and time; late quotes may not be accepted.

• Offerors must hold prices firm for at least 30 calendar days from the solicitation receipt date.

• Technical questions must be submitted via email no later than three (3) days after RFQ issuance by 1:00 p.m. (Eastern).

• Evaluation will be conducted on a Lowest Price Technically Acceptable (LPTA) basis, considering Technical (meeting SOW specifications, including delivery and warranty) and Price.

• The Government may evaluate only the lowest priced offeror's technical quotation first.

• Offerors must complete and submit a Buy American Certificate.

• This acquisition is a small business set-aside.

• Offerors must be registered in the System for Award Management (SAM).

• Attachments include "ILEAD 4K Monitors Product Description" and "52.225-2 Buy American Certificate - RFO."

• The delivery location is the VA St. Louis Medical Center, ILEAD Office.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2), which must be completed by offerors as part of their response to the solicitation. It is used to certify compliance with the Buy American Act.

• Domestic vs. Foreign End Products: Offerors must certify that each end product is a domestic end product, unless listed otherwise.
• Critical Components: Offerors must identify domestic end products that contain a critical component.
• Foreign End Product Details: For foreign end products, offerors must list the country of origin and indicate if they exceed 55% domestic content (unless a COTS item).
• Definitions: Key terms such as "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined within the "Buy American-Supplies" clause of the solicitation.

Bidders must carefully review this provision and complete the required sections accurately. Failure to properly certify compliance with the Buy American Act may impact the evaluation of their offer. The government will evaluate offers in accordance with FAR Part 25.

Form / Attachment / Pricing Sheet

This document describes the product specifications and required deliverables for 4K Field Production Video Monitors for the Department of Veterans Affairs (VA), Institute for Learning, Education and Development (ILEAD). It details the specific equipment needed to support media production facilities in St. Louis, MO, and Salt Lake City, UT, to accurately view video signals from newly acquired 4K cameras.

• Required Items:
  • 3x SmallHD Cine 18" 4K High-Bright Production Monitors (Model: 16-1801)
  • 3x SmallHD ULTRA 7 UHD 4K On-Camera Touchscreen Monitors (Model: 16-0727)
  • 3x SmallHD 14V/26V Dual Battery Brackets (V-Mount) (Model: PWR-ADP-BB-4K-DUALVM)
• Product Specifications: Detailed technical requirements for each monitor and battery bracket, including resolution, brightness, color intelligence, input/output types (SDI, HDMI), mounting options, and power sources. Emphasis is placed on compatibility with existing SmallHD products.
• Deliverables: All items listed in section 3.0 and 3.1, brand name or equal, are due 180 days after award.
• Delivery Location: 1 Jefferson Barracks Drive, Building 56, St. Louis, MO 63125.
• Contract Type: Anticipated Firm Fixed-Price contract.
• Records Management: Includes detailed clauses on Contractor obligations for handling Federal records, data management, and security, aligning with NARA policies and Federal law.

This attachment specifies the exact hardware required for the opportunity. Bidders must ensure they can provide the listed SmallHD models or approved "brand name or equal" alternatives that meet or exceed the detailed technical specifications. The document also outlines delivery timelines, location, contract type, and critical records management and security requirements that will be part of the contract.