5999--1.5MW Generator Rental

Amendment / Modification

This amendment modifies Solicitation 36C24626Q0503 to address vendor questions and extend the due date for offers.

• Generator Runtime Clarification: The "24 hours of power generation at 75% load" refers to the generator's fuel tank capacity, meaning it must operate for at least 24 consecutive hours at 75% load without refueling. However, the generator is expected to be capable of sustained operation for multiple days in emergency situations, provided it is refueled.

• Quantity Increase: The quantity for Line Items 0001 through 4007 (across multiple ranges) has been increased from 8 Months to 12 Months.

• Solicitation Due Date: Extended.

• Line Item Quantities: Increased for specified line items.

• Generator Specification: Clarified regarding operational runtime.

• The hour and date for receipt of offers has been extended to April 30, 2026, at 1:00 PM EDT.

Form / Attachment / Pricing Sheet

This Excel file, "Services eCMS Line Item Template FY23 - Added Column.xlsx", appears to be a template or data sheet used for defining line items within a service contract, specifically for the eCMS system in FY23. It includes columns for various details related to each line item, such as action type, IDs, titles, discounts, quantities, units of measure, pricing, and product/service codes.

• Sheet: Action Line Item Information: Contains basic information about actions, including an RFQ (Request for Quotation) with a specific ID (VA69D-14-Q-0161).
• Sheet: Items: Lists detailed line items with descriptions such as 'Rental - 1.5 MW Diesel Generator', 'Cable 4/0 375 Amp - 50 FT Loose with Cam Locks', and 'Delivery'. It also includes Product/Service Codes (e.g., 811210) and National Stock Numbers (NSN) where applicable.
• Sheet: RefData: Provides reference data for discount types, receipt types, FOB (Freight On Board) terms, and state codes.
• Sheet: UOMRef: Lists Unit of Measure descriptions and their corresponding values.
• Sheet: NAICS: Contains North American Industry Classification System (NAICS) codes and their descriptions.
• Sheet: PROD_SVC_CODE: Lists Product/Service Codes (PSC) and their descriptions.
• Sheet: SIC_CODE: Lists Standard Industrial Classification (SIC) codes and their descriptions.
• Sheet: CLINICAL_DISCIPLINE: Lists clinical disciplines relevant to medical services.
• Sheet: LI_BASE_OR_OPTION: Differentiates between base period and option period line items.
• Sheet: LI_ITEM_TYPE: Categorizes line items by type (e.g., Dental, EMS, Lab, Medical, Surgical).

This document provides a structured template for how service line items are defined and categorized. Bidders should review the 'Items' sheet to understand the specific goods and services that may be procured under this opportunity, including rentals, cables, and delivery services. The associated codes (NAICS, PSC, SIC) and unit of measure references are crucial for understanding the scope and potential classification of the work. This template likely informs how pricing and proposals should be structured if this opportunity progresses to a solicitation.

Solicitation / RFP / RFQ

This solicitation is for the rental of mobile diesel generators to meet the emergency power needs of the Central Virginia VA Health Care System. The primary goal is to ensure compliance with NFPA Standards for emergency power.

• Rental of a 1500kW (1.5MW) mobile diesel generator with installation.

• Generator must carry the full hospital emergency load within 10 seconds.

• Must meet NFPA 110 compliance.

• Integrated fuel tank for 24 hours of power at 75% load.

• Specific technical requirements include multi-voltage switch, 1250 KVA, 60 Hz, 1250-gallon fuel capacity, sound attenuation, weatherproofing, and a control panel capable of paralleling within 10 seconds.

• Includes diesel fuel (5,200 gallons), one fill-up, start-up assist, and necessary cables.

• Requires vendor to perform site assessment, setup disconnect switches, install temporary conduit, route and terminate cables, and perform testing including a 4-hour resistive load bank test.

• Vendor must also provide VA operations training/demo and remove all trash and debris.

• All work to be completed during normal business hours (Monday-Friday, 8:00 AM - 4:00 PM, excluding federal holidays).

• Delivery to 1201 Broad Rock Boulevard, Richmond VA 23249 during normal business hours (8:00 AM - 3:30 PM).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from 05/01/2026 to 04/30/2027, with four option periods extending through 04/30/2031.

• Quotes must be submitted via email to cedric.frasier@va.gov by 11 AM EST on April 28, 2026.

• Quotes must include: Offer Form (SF 1449), Pricing (eCMS Line-Item Template), Technical Approach (max 30 pages), and Offeror Representations and Certifications.

• Technical questions must be submitted in writing via email by 11 AM EST on April 24, 2026.

• Quotes will be evaluated based on Technical and Price factors, with the most advantageous quotation to the Government being selected.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified as an SDVOSB and listed in the SBA certification database at the time of offer and award.

• Compliance with Limitations on Subcontracting (LOS) for services (50% to non-SDVOSBs) is required.

• FAR clauses 52.212-1, 52.212-3, and 52.212-4 are incorporated by reference or attached.

• VAAR clauses related to SDVOSB set-asides and limitations on subcontracting are included.

Sources Sought Notice

This notice is issued by the Department of Veterans Affairs (VA), Network Contracting Office (NCO) 6, on behalf of the Richmond VA Medical Center. It is for market research purposes to identify qualified businesses capable of providing generator rental services.

• Required Function: Rental of a generator compliant with National Fire Protection Association (NFPA) standards.

• Required Performance: Temporary trailer-mounted generator (1500kW/1.5MW) to meet NFPA startup standards.

• Essential Physical Characteristics:

  • Power Output: 1500 KW
  • Rating: 1750 KVA
  • Voltage: 480/277V, 3 phase
  • Frequency: 60 Hz
  • Fuel Capacity: 5,200 gallons
  • Trailer-mounted unit with built-in fuel tank.
  • Must have a start-up assist feature.
  • Ability to connect to existing critical power switchgear.
  • All copper wiring.
  • Compatible with current switchgear connection methods.
  • Controlled by the existing generator control system.
  • Must include electrical drawings.
  • Provided with galvanized rigid steel (GRS) conduit.

• Must be established in the required field with appropriate licensing.

• Must be financially responsible and demonstrate reliability, experience, equipment, facilities, and personnel.

• Respondents are requested to provide:

  • Business type (manufacturer/reseller of small business manufacturer).
  • Interest in FSS or Open Market quote (include FSS contract number if applicable).
  • Identification of affiliated companies (including CVE certification type, Federal ID, state of incorporation).
  • Confirmation of active SAM registration and UEI.
  • Current capabilities statement.

• Deadline: April 10th, 2026, at 1:00 PM EST.

• Submission Email: Cedric.frasier@va.gov

• Subject Line: Sources Sought Generator Rental 36C24626Q0503

Not specified in this notice.

• This is strictly for market research to inform acquisition strategy.
• No questions will be entertained regarding this notice.
• The VA will not cover any costs associated with preparing responses.
• Capability statements are for planning purposes only.