6350--653-25-103 Update Security Camera System Toni Knight

Quick Summary

The Department of Veterans Affairs (VA), specifically the 260-NETWORK CONTRACT OFFICE 20, has issued a Request for Proposal (RFP) for Project Number 653-25-103. This opportunity seeks a contractor to update and upgrade the security camera system at the Roseburg VA Medical Center (VAMC), North Bend Community Based Outpatient Clinic (CBOC), and Brookings CBOC in Oregon. The goal is to enhance police surveillance capabilities through comprehensive hardware and software improvements. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due by May 14, 2026, at 10 AM PDT.

Scope of Work

The project involves providing all labor, materials, and equipment for construction services to repair, upgrade, and integrate the security camera systems across the three VA locations. Key requirements include:

• Installation of upgraded security camera hardware and software components.
• Compliance with the Statement of Work (SOW), drawings, specifications, and manufacturer installation methods.
• Verification of all measurements, room square footage, and quantities by the contractor.
• Work on the VA network, requiring specialized security knowledge and adherence to strict VA Handbook 6500 and 6500.6 Appendix B requirements.
• Minimizing downtime and ensuring service continuation in an active healthcare environment.
• Development and implementation of a Quality Control (QC) plan and adherence to submittal procedures.

Contract Details

• Contract Type: Firm-Fixed-Price
• Estimated Magnitude: Between $1,000,000.00 and $2,000,000.00
• Period of Performance: 180 calendar days after Notice to Proceed
• Set-Aside: 100% Total Service-Disabled Veteran-Owned Small Business (SDVOSB)
• NAICS Code: 238220 (Plumbing and Air-Conditioning Contractors) with a $45.0M size standard
• Place of Performance: Roseburg VA Medical Campus, North Bend CBOC, and Brookings CBOC, Oregon.

Submission & Evaluation

• Proposals Due: May 14, 2026, at 10 AM PDT.
• Submission Method: Electronically via SAM.gov. No hard copies or faxes will be accepted.
• Evaluation: "Best Value" tradeoff, considering three volumes:
  • Volume I (Technical): Focus on recent and relevant experience with video surveillance systems, including subcontractor management, commissioning, and training.
  • Volume II (Past Performance): Assessed based on currency, relevance, source, context, and trends.
  • Volume III (Price): Evaluated for fairness and reasonableness.
• Site Visit: April 20, 2026, at 10 AM PST at Roseburg VA Medical Center.
• Requests for Information (RFIs) Due: April 24, 2026, at 10 AM PST to toni.knight@va.gov. Responses are tentatively expected by May 1, 2026.

Eligibility & Special Notes

• Eligibility: Offerors must be certified by the SBA as an SDVOSB at the time of proposal submission and registered in SAM.gov with a UEI number.
• Wage Rates: Bidders must comply with the prevailing wage rates outlined in General Decision Number OR20260066 for Douglas County, Oregon, as required by the Davis-Bacon Act.
• Security: A Contractor Security Control Assessment (CSCA) is required within 30 days of award, and work is not permitted until completed due to the High IT system security impact.
• Attachments: Certain attachments contain Controlled Unclassified Information (CUI) and require acknowledgment of specific use and safeguarding conditions. Standard Form (SF) 1442 must be completed and submitted.
• Contact: Toni J Knight, Contract Officer, Toni.Knight@va.gov.