6515--663 | Medical Furniture and Installation | Amendment

Forms / Attachments / Pricing Sheets

This document provides detailed technical specifications for various medical equipment, including exam chairs, procedure lights, bariatric chairs, stools, procedure tables, vital signs devices, workstations, and wall systems. It serves as a reference for potential bidders to understand the required features, dimensions, performance standards, and materials for each item.

• Barrier-Free Examination Chair: ADA-compliant, 650 lbs weight capacity, adjustable height (15.5-37 inches), powered adjustments, integrated weighing system, heated drawer, paper roll holder.
• LED Procedure Light: Wall mount, at least 39" illumination, 7,500 fc focal length, 4,400 K color temperature, 16+ LEDs, CRI > 95.
• Bariatric Side Chair: 650 lbs weight capacity, 18-inch seat height, 30-inch width, powder-coated steel frame, wall-saver design.
• Pneumatic Rolling Stool: 18-24.5 inch adjustable height, 300 lbs weight capacity, ergonomic backrest, pneumatic height adjustment.
• Power Procedure Table: 650 lbs weight capacity, adjustable height, power-controlled back/foot/tilt, 72-76 inch support surface length, low 18-inch minimum height, built-in stirrups.
• Digital Vital Signs Device: Measures NIBP, SpO2, temperature, pulse rate; rechargeable battery, wireless connectivity, touchscreen display.
• Workstation: Standard duty wall mount, adjustable monitor height/movement, 5-20 lb monitor weight capacity, compact design.
• Wall System: Options for LED diagnostic instruments with CRI > 95 and non-invasive temporal thermometry.

This document is crucial for bidders as it outlines the precise technical requirements for the medical equipment being procured. Vendors must ensure their proposed products meet or exceed all specified criteria to be considered compliant. Understanding these specifications is essential for accurate proposal development, pricing, and product selection.

Solicitation / RFP / RFQ

This solicitation is for the procurement of medical furniture and "white glove" installation services for the VA Puget Sound Healthcare System's new Auburn Primary Care Clinic. The furniture is intended for use by medical personnel to support patient examinations, treatments, and procedures.

• Products: Examination tables, chairs, digital vital signs devices, mobile carts, wall mounts, instrument panels, procedure lights, stools, and workstations. Specific quantities and descriptions are detailed in the Price/Cost Schedule.

• Installation: "White glove" installation is required, including planning, operations, delivery, manpower, and installation. The contractor is responsible for offloading, moving, uncrating, and trash removal.

• OEM Authorization: Contractors must provide OEM authorization for products and confirm that the OEM will either perform the "white glove" installation or has authorized the vendor to do so, ensuring warranty validity.

• Technical Specifications: Salient characteristics and critical minimum requirements for the equipment are detailed in the SOW and associated technical specifications document.

• Delivery: Products must be delivered to Auburn CBOC, WA, within 40 days After Receipt of Order (ARO), with a delivery window between 03/24/2026 and 05/03/2026.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Delivery is within 40 days ARO.

• Estimated Value: Not explicitly stated in this document.

• Submission Deadline: Quotes are due by 03/23/2026 at 9:00 AM CDT.

• Submission Method: Email quotes to angela.kyte@va.gov and robert.clark15@va.gov.

• Required Documentation: Completed "COST PRICE/ SCHEDULE", manufacturer authorization letter (if not OEM), FAR 52.212-3, completed FAR 52.225-2 Buy American Certificate, documentation confirming OEM authorization for installation, proof of warranty validity for third-party installers, and two (2) contract references.

• Evaluation Criteria: Award will be based on a comparative evaluation of offers, with the following factors in descending order of importance: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance combined are equal to Price.

• This acquisition is being procured as an unrestricted procurement.

• Vendors must be registered under NAICS 339112 to be eligible for award.

• The Buy American Certificate must be filled out correctly for the quote to be considered.

• Documentation must be submitted to confirm OEM authorization for installation to ensure warranty validity.

• Late quotes or documentation may be accepted if advantageous to the Government.

Amendment / Modification

• This amendment (0002) separates documents from amendment 0001 and the original solicitation.

• The due date for solicitation #36C24W26Q0092 has been extended to provide offerors more time to submit accurate proposals.

• The due date for receipt of offers has been extended.

• The initial due date was 03/24/2026 at 09:00 AM CDT.

• The new due date for this solicitation is 03/25/2026 at 09:00 AM CDT.

• Stock Numbers: Stock numbers were for reference only and have been removed from the solicitation to avoid confusion.

• Specifications: Specifications have been revised to allow for a wider range of branded trademarked terms and functionally equivalent equipment.

• SOW and Price/Cost Schedule: Revised SOW and Price/Cost Schedule are located on pages 5-10 of the solicitation (See S02 Solicitation 36C24W26Q0092 - Medical Furniture ad Installation - Revised).

• "White Glove" Installation: This requirement applies to any installer responsible for setup, not just the OEM. Third-party installers must provide OEM authorization and proof that the manufacturer's warranty will remain in effect. Documentation from the OEM authorizing third-party installers is required.

Amendment / Modification

This amendment pertains to Solicitation Number 36C24W26Q0092 for Medical Furniture and Installation.

• The solicitation document itself has been revised.
• Technical Specifications have been revised.
• A new document, "S02 Solicitation 36C24W26Q0092 - Medical Furniture and Installation - Revised 2", is attached.
• A document titled "Technical Specifications Revised 2" is attached.

Bidders are instructed to "PLEASE READ ALL THE ATTACHMENTS". The amendment indicates revisions to previously provided solicitation and technical specification documents. It is crucial for bidders to review the attached revised documents for any changes to requirements, specifications, or submission instructions. The response date remains March 25, 2026, 09:00 Central Time, Chicago, USA.

Solicitation / RFP / RFQ

This solicitation is for the procurement of medical furniture and "white glove" installation services for the VA Puget Sound Healthcare System's new Auburn Primary Care Clinic. The goal is to equip the clinic to properly function and support medical personnel during examinations, treatments, and procedures.

• Products: Examination tables, chairs (including barrier-free, with digi scales, pelvic tilt, and bariatric side options), patient support rails, premium upholstery items, procedures tables, mobile carts for vital signs devices, wall mounts for vital signs devices, digital vital signs devices with touchscreens, wall systems, tip dispensers, instrument panels, procedure lights, basic stools, and workstations.

• Services: "White glove" installation, which includes planning, operations, delivery, manpower, and installation. This also covers offloading equipment, moving it to the correct location, uncrating, and trash removal.

• Documentation: Electronic copies of user and repair manuals, OEM authorizations, applicable licenses, and warranty information.

• Salient Characteristics: Detailed specifications for exam tables, chairs, and lights are provided, focusing on safety features (e.g., lockable casters, safety switches, obstruction detection), maintenance, and accessibility.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Delivery is required within 40 days after receipt of order (ARO), with a specific delivery window between 03/24/2026 and 05/03/2026.

• Estimated Value: Not explicitly stated in the provided sections.

• Submission Deadline: Quotes are due by 03/23/2026 at 9:00 AM CDT.

• Submission Method: Email quotes to angela.kyte@va.gov and robert.clark15@va.gov.

• Required Documentation: Completed "COST PRICE/ SCHEDULE", manufacturer's authorization letter (if not the manufacturer), copy of FAR 52.212-3, completed FAR 52.225-2 Buy American Certificate, documentation confirming OEM or authorized vendor for "White Glove" Installation, proof of warranty validity from a third-party installer, and two (2) contract references.

• Evaluation Criteria: Award will be based on a comparative evaluation, with the following factors in descending order of importance: Technical Capability, Past Performance, and Price. Technical and Past Performance combined are equal to Price.

• NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing).

• Size Standard: 1000 Employees.

• Set-Aside: This acquisition is listed as UNRESTRICTED.

• Offerors must submit their best terms from a Technical Capability and Price standpoint.

• The Buy American Certificate must be filled out correctly.

• Documentation is required to confirm that the OEM will either conduct the "White Glove" Installation or has authorized the vendor to perform it, ensuring warranty validity.

Amendment / Modification

• The due date for solicitation #36C24W26Q0092 has been extended to provide offerors more time to submit accurate proposals.

• The original due date was 03/23/2026 at 09:00 AM CDT.

• The new due date is 03/24/2026 at 09:00 AM CDT.

• The document also includes responses to vendor questions and clarifications regarding specifications and installation requirements.

• Solicitation due date has been extended.

• Technical Specifications have been revised to provide a wider range and revised branded trademarked terms.

• SOW and Price/Cost Schedule have been revised.

• Clarifications provided regarding "White Glove" installation requirements, confirming it is not limited to the OEM and requires documentation from the OEM authorizing third-party installers.

• The proposal submission deadline has been extended to 03/24/2026 at 09:00 AM CDT.

Forms / Attachments / Pricing Sheets

This document details the technical specifications for various medical equipment, including exam chairs, procedure lights, bariatric chairs, examination lights, stools, procedure tables, vital signs devices, workstations, and wall systems. It serves as a reference for potential bidders to understand the required features, dimensions, and performance standards for each item.

• Barrier-Free Examination Chair: Minimum 650 lb weight capacity, adjustable height (15.5-37 inches), powered adjustments, integrated weighing system, heated drawer, hospital-grade receptacles.
• LED Wall Mount Procedure Light: Minimum illumination of 39" (1m), 7,500 fc focal length, 4,400 K color temperature, CRI > 95, 16 LEDs, 32-Watt rating.
• Bariatric Side Chair: Minimum 650 lb weight capacity, 18-inch seat height, 30-inch seat width, powder-coated steel frame, wall-saver design.
• Exam LED Extended Spline Mount System: 1,700 foot-candles illumination, 4,250-4,750 K color temperature, 4-12 inch adjustable spot size, 54.5-inch flex arm.
• Pneumatic Rolling Stool: 18-24.5 inch seat height range, 300 lb weight capacity, 14x7.5 inch back cushion, five-leg caster base.
• Power Procedure Table: 650 lb patient weight capacity, adjustable height, power-controlled back/foot/tilt, built-in stirrups, 72-76 inch support surface length.
• Digital Vital Signs Device: Measures BP, SpO2, temperature, pulse rate; rechargeable battery, wireless connectivity; weighs approx. 4 lbs.
• Workstation, Standard Duty Wall Mount: At least 9.5" monitor height adjustment, 45° tilt, 180° rotation, 20 lb weight capacity.
• Wall System: Options for LED diagnostic instruments with CRI > 95.
• Patient Support Rails: At least 15.5" length, 1.5" diameter gripping surface.

This document is crucial for bidders as it outlines the specific technical requirements and performance criteria for the medical equipment being procured. Vendors must ensure their proposed products meet or exceed these specifications to be considered compliant. It directly impacts product selection, configuration, and pricing for proposals.

Amendment / Modification

This document is an amendment to the solicitation for "Medical Furniture and Installation" (Solicitation Number: 36C24W26Q0092).

• The primary amendment is the inclusion of a revised "S02 Solicitation 36C24W26Q0092 - Medical Furniture and Installation - Revised" document.

• Additionally, "Technical Specifications Revised" have been provided.

• The solicitation document itself has been revised.

• Technical specifications have been updated.

Bidders should refer to the attached revised solicitation and technical specifications for updated requirements and details. The response date remains 03-24-2026 09:00 CENTRAL TIME, CHICAGO, USA.

Solicitation / RFP / RFQ

This solicitation is for the procurement of medical furniture, specifically examination tables and chairs, along with "white glove" installation services for the new Auburn Primary Care Clinic at the VA Puget Sound Healthcare System in Auburn, WA. The goal is to equip the clinic to function effectively for medical personnel during examinations, treatments, and procedures.

• Products: Examination tables (various types including those with digital scales, programmable features, and bariatric options), examination chairs (barrier-free, bariatric side), mobile carts for vital signs devices, wall mounts for vital signs devices, digital vital signs devices with touchscreen capabilities, wall systems, tip dispensers, instrument panels, procedure lights, basic stools, and workstations.

• Installation: "White glove" installation service is required, encompassing planning, operations, delivery, manpower, and installation. This includes offloading, moving, uncrating, and trash removal.

• OEM Authorization: Contractors must provide OEM authorization for products if they are not the manufacturer, ensuring warranty validity.

• Documentation: A "COST PRICE/ SCHEDULE", manufacturer's letter of authorization (if applicable), FAR 52.212-3, FAR 52.225-2 Buy American Certificate, and two (2) current or prior contract references are required.

• Salient Characteristics: Detailed specifications for each item are provided, focusing on physical, functional, and performance requirements, including safety features (e.g., lockable casters, safety switches, obstruction detection) and maintenance guidelines.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Delivery is expected within 40 days after receipt of order (ARO), with a delivery window between 03/24/2026 and 05/03/2026.

• Estimated Value: Not explicitly stated in this section.

• Submission Deadline: Quotes are due by 03/23/2026 at 9:00 AM CDT.

• Submission Method: Email quotes to angela.kyte@va.gov and robert.clark15@va.gov.

• Evaluation Criteria: Offers will be evaluated using a comparative evaluation process based on three factors in descending order of importance:

  1. Technical Capability
  2. Past Performance
  3. Price Technical and Past Performance combined are equal to Price.

• This acquisition is UNRESTRICTED.

• Vendors must be registered under NAICS 339112 to be eligible for award.

• The Buy American Certificate must be filled out correctly.

• Documentation confirming OEM authorization for installation is mandatory to ensure warranty validity.

• Late quotes or documentation may be accepted if advantageous to the Government.

Form / Attachment / Pricing Sheet

This document details the technical specifications for various medical equipment, including chairs, procedure lights, workstations, and vital signs devices. It serves as a reference for potential bidders to understand the required features, dimensions, performance standards, and safety requirements for each item.

• Barrier-Free Examination Chair: Patient weight capacity (650 lbs), adjustable height (15.5-37 inches), powered adjustments, Clean Assist Roller System, optional IQscale, heated upholstery/drawer, hospital-grade receptacles.
• Bariatric Side Chair: Weight capacity (650 lbs), seat dimensions (18" H x 30" W x 20" D), steel frame, wall-saver design, upholstered cushioning, plastic arms.
• LED Wall Mount Procedure Light: Illumination (at least 39" (1m)), focal length (7,500 fc), color temperature (4,400 K), LED count (16), CRI (>95).
• Light, Exam LED Extended Spline Mount System: Illumination (1,700 foot-candles), color temperature (4,250-4,750 K), adjustable spot size (4-12 inches), flex arm (54.5 inches), electrical requirements (110-240 VAC).
• Basic Stool, Pneumatically Adjustable: Seat height (18-24.5 inches), seat diameter (16.25 inches), weight capacity (300 lbs), pneumatic height adjustment, five-leg caster base, ergonomic backrest, options for casters/glides.
• Procedures Table Programmable w/Receptacle w/o Top: Patient weight capacity (650 lbs), adjustable height/back/foot/tilt, surface length (72-76 inches), minimum height (18 inches), built-in stirrups, optional 350° rotating base, hospital-grade outlets.
• Mobile Cart for Digital Vital Signs Device: Measures NIBP, SpO2, temperature, pulse rate. Weight (approx. 4 lbs), dimensions (12" L x 4" W x 8" H), rechargeable battery, touchscreen display.
• Workstations, Standard Duty Wall Mount: Monitor height adjustment (9.5"), tilt/rotation (45°/180°), weight capacity (5-20 lbs), tray dimensions (25" W x 10" D x 2.1" H).
• Wall System: For BETA200 LED Otoscope and Ophthalmoscope, CRI (>97).
• Patient Support Rails: Length (15.5"), diameter (1.5"), height (8").

This document is critical for bidders to understand the precise technical requirements and specifications for the medical equipment being procured. It directly informs product selection, customization, and proposal development to ensure compliance with government needs.

Form / Attachment / Pricing Sheet

This document is a provision titled "Buy American Certificate" (Oct 2022). It requires offerors to certify compliance with the Buy American Act. Bidders must complete this form to indicate whether their end products are domestic or foreign, and if they contain critical components.

• Domestic End Product Certification: Offerors must certify that each end product, unless listed as foreign, is a domestic end product and contains a critical component.
• Foreign End Product Identification: Offerors must list foreign end products and, for those not primarily iron or steel, indicate if they exceed 55% domestic content (unless COTS).
• Critical Component Listing: Offerors must separately list domestic end products that contain a critical component.
• Definitions: The terms "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined in the "Buy American-Supplies" clause.
• Required Information: Vendors are required to complete the Line-Item No. and Country of Origin for ALL Domestic and Foreign End Products.

Completion of this certificate is mandatory for all offerors. It directly impacts the evaluation of offers under Federal Acquisition Regulation (FAR) Part 25. Failure to properly complete this form may affect proposal eligibility and evaluation.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Medical Furniture and Installation services for the Department of Veterans Affairs (VA) Puget Sound Healthcare System, Auburn CBOC, located at 1002 15th Street SW, Auburn, WA 98001.

• Procurement of medical furniture.

• Installation services for the medical furniture.

• Technical specifications are provided in an attached document.

• Product Service Code: 6515

• NAICS Code: 339112

• Contracting Office Address: Department of Veterans Affairs, Regional Procurement Office West (RPOW), 3237 Peacekeeper Way, Building 200 Suite 204, McClellan Park CA 95652.

• Response Date/Time/Zone: 03-23-2026 09:00 CENTRAL TIME, CHICAGO, USA.

• Point of Contact: Angela Kyte, Contract Specialist, angela.kyte@va.gov (email only).

• Not specified in the provided text.

• Bidders are instructed to read all attachments.

• Referenced attachments include: S02 Solicitation 36C24W26Q0092 - Medical Furniture and Installation, Buy American Certificate, and Technical Specifications.