6515--CryoStar NX70 for Asheville VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for the procurement of two (2) Epredia CryoStar NX70 Cryostats for the Asheville VAMC in Asheville, NC. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by May 11, 2026, at 10:00 AM EST.
Scope of Work
This opportunity requires the provision of two Epredia CryoStar NX70 Cryostats, which are used to cut frozen tissue specimens. Key technical requirements include:
- Ability to cut tissue specimens from 1 to 99 microns thickness.
- Touch LCD screen for critical information and control.
- Automated and manual sectioning modes with high-quality motorized sectioning.
- Chamber capacity to store up to 32 specimens.
- Ergonomic design, built-in disinfection system, and full range of reporting capabilities.
- Audible alarms for problem notification and multi-axis specimen orientation.
Services required include onsite installation and validation, comprehensive training for histology technicians and pathologists, 24/7 technical support via telephone (with a one-hour response for downtime calls), and onsite service response within 24 hours if needed. A replacement instrument must be provided within 24 hours of onsite service arrival, and the vendor must supply replacement parts at no charge. Vendor service representatives must comply with facility requirements, including potential background investigations, and adhere to VA data security and privacy regulations.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: One year from the date of award (Base POP Begin: May 15, 2026, POP End: May 14, 2027).
- NAICS Code: 334516 (Analytical Laboratory Instrument Manufacturing).
- Product/Service Code: 6515 (Medical and Surgical Instruments, Equipment, and Supplies).
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
Submission & Evaluation
- Quotes Due: May 11, 2026, 10:00 AM EST.
- Technical Questions Due: May 5, 2026, 10:00 AM EST.
- Submission Method: Via email to Kristine Woodbury (kristine.woodbury@va.gov).
- Quote Sections: SF 1449 (Quote Form), Pricing, Representations and Certifications, Technical/Management Approach, and Past Performance.
- Technical Volume Page Limit: 25 pages.
- Evaluation Criteria: Award will be based on the best value to the Government, considering Technical/Management Approach, Past Performance, and Price.
Eligibility
Offerors MUST be verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) listed in the SBA database at the time of quote submittal and award. Offerors must also be registered and current in the System for Award Management (SAM).
Additional Notes
The solicitation incorporates various FAR and VAAR clauses by reference, including those related to commercial products and services, small business set-asides, limitations on subcontracting, and electronic submission of payment requests.