6515-- Custom Surgical Packs

Amendment / Modification

This amendment extends the deadline for receipt of offers and updates instructions regarding video demonstrations.

• Deadline Extension: The hour and date for receipt of offers is extended to March 9, 2026, at 3:00 PM EDT.

• Video Demonstration Update: The purpose of this amendment is to update instructions to offerors concerning Section G (Basis of Award) and to allow quoters to submit a video demonstration or provide a live video demonstration via Microsoft Teams. The live video will be recorded with the Contracting Officer prior to the closing date. Vendors planning to provide a live video demonstration via Teams must notify the contracting officer via email in advance.

• Component Packaging: There are no preferred manufacturers for pack components; all items listed are generic tool names.

• Instructions to Offerors: Administrative corrections are made to the "Instructions to Offerors" section, specifically referencing FAR 52.212-1.

• Section G (Basis of Award): Updated to include the requirement for video demonstrations and to clarify the evaluation factors.

• Technical Evaluation: Clarified that offerors shall submit required documentation, detailed processes for disinfecting and controlling contamination of unit dose carriers, and provide sample packs. Video demonstrations are now a requirement for technical acceptability.

• Attachment 36C24626Q0146 LineItems: Referenced for completion of specific columns (O, AN, BY, BZ, CF, CH) and for providing sample packs.

• New Deadline: Offers must be received by March 9, 2026, 3:00 PM EDT.

• Video Demonstration Requirement: Offerors must either submit a video demonstration or provide a live video demonstration via Microsoft Teams, which will be recorded.

• Documentation: Specific columns in the "Line Items" Excel spreadsheet must be completed. An Authorization Letter from the OEM is required if the offeror is not the OEM. A completed Standard Form 1449 is also required.

• SAM Registration: Offerors are reminded of the requirement to be registered in the System for Award Management (SAM).

Amendment / Modification

This amendment extends the deadline for receipt of offers and updates instructions regarding offeror demonstrations.

• Deadline Extension: The hour and date for receipt of offers is extended to February 28, 2026, 17:00 EST.

• Demonstration Update: Offerors are now permitted to submit a video demonstration or provide a live video demonstration via Microsoft Teams. This demonstration will be recorded with the Contracting Officer prior to the new closing date.

• Administrative Correction: An administrative correction has been made to the Instructions to Offers, specifically regarding Section G: Basis of Award.

• Instructions to Offers: Updated to include the allowance for video demonstrations (live or recorded) and to reflect the extended deadline.

• Section G: Basis of Award: Administratively corrected.

• Solicitation Closing Date: Extended to 02-28-2026.

• Offerors have an extended deadline to submit their offers.

• Offerors now have the option to provide a video demonstration (live or recorded) as part of their technical proposal, which must be completed before the new closing date.

Form / Attachment / Pricing Sheet

This Excel file, "36C24626Q0146 LineItems2.xlsx", contains detailed line item information for the opportunity. It is intended to provide vendors with the specific items, quantities, and associated details required for their proposals.

• Action Line Item Information: Details on the type of action (e.g., RFQ), modification number, and title of the item (e.g., "IDIQ Standard and Custom Surgical Pack").
• Items Sheet: Contains specific line item numbers, descriptions (e.g., "OPHTHALMOLOGY PACK", "CYSTOTOME IRRIG 25Gx5/8"), quantities, units of measure, unit prices, and other relevant contractual and logistical data.
• Reference Data: Includes information on discount types, states, units of measure, NAICS codes, Product/Service Codes (PSC), and manufacturer part numbers.

This document is crucial for bidders as it outlines the specific products or services being procured. Vendors must review this file to understand the exact requirements, quantities, and pricing structures necessary for preparing an accurate and compliant bid. It serves as the basis for cost estimation and proposal development.

Amendment / Modification

This amendment provides administrative updates to the solicitation.

1. Line Items List Update: The "line items list attachment" has been updated. Items highlighted in orange in the attached document (36C24626Q0146 LineItems2) represent the changes.
2. Q&A Responses: Responses to vendor questions are provided. All Q&A concluded on January 19, 2026.
3. Administrative Correction: An administrative correction has been made to the Bill of Materials (BOM) List shown in Section D of the price schedule for the following surgical packs:
   • MAJOR Vascular Pack
   • Major General Pack
   • Spine Pack
   • Ear pack
   • Plastic Breast Pack
   • General Davinci Pack
   • Davinci Prostatectomy pack
   • Thoracotomy Pack
   • Minor ENT Pack
   • Total Hip Pack
   • Major Ent Pack
   • Cysto Pack
   • Total knee pack
   • Lrthroscopy Pack

• Section D (Price Schedule) - specifically the BOM List for the listed surgical packs.

• The "line items list attachment" has been revised.

• The deadline for receipt of offers is not extended by this amendment.

• Vendors desiring to change an offer already submitted must do so via letter or electronic communication referencing the solicitation and this amendment, received prior to the opening hour and date.

• Vendors are to provide the manufacturer for all items listed in the line items in Section D for the Custom Surgical Packs, as per the "Lack of Salient Characteristics / Brand-Neutral Specifications" Q&A.

Amendment / Modification

• The deadline for receipt of offers has been extended to February 13, 2026, at 15:00 EST.

• Section H, Technical: Verbiage regarding "disinfect and control contamination of unit dose carriers" has been removed. Documentation and detailed processes for Custom Packs are now required as part of the technical proposal.

• Clause 52.216-19 (Ordering Limitation) has been updated; the "TBD" has been removed and specific dollar amounts for minimum and maximum orders have been added.

• A question regarding early arrival for setup prior to a presentation at 9:00 AM was answered: Vendors can arrive by 8:00 AM for setup.

• A question regarding TAA compliance for individual components within packs was answered: All vendors must comply with 52.225-6 for all line items.

• A question about the evaluation approach was answered: The evaluation approach is detailed in the "Instructions to Offeror’s" section H.

• A question about VISN Customer Service representatives was answered: The two locations fall under VISN 6, which is part of Richmond VAMC.

• The "Unit Dose Carrier Reequipment" section has been REMOVED.

• The "Transition Plan and Order Period" has been clarified: Ordering period is estimated for February 1st, and transition will occur after contract award, potentially 30-60 days instead of 121 days.

• Solicitation deadline

• Section H (Technical)

• Clause 52.216-19

• SOW (implicitly, regarding Custom Packs and Unit Dose Carrier Reequipment)

• Instructions to Offeror's (implicitly, regarding evaluation approach)

• The deadline for offer submission has been extended.

• Technical proposal requirements have been adjusted regarding Custom Packs.

• Ordering limitations are now specified.

Form / Attachment / Pricing Sheet

This document, SCHEDULE.xlsx, is an Excel spreadsheet containing item information. It is likely intended to provide details about the items or services being procured, potentially including pricing, quantities, or other specifications relevant to the opportunity.

As an Excel file, it contains structured data organized into sheets and columns. The specific "Item Information" sheet suggests it will detail individual line items, which could include:

• Item numbers or descriptions
• Quantities
• Unit prices
• Extended prices
• Specifications or part numbers
• Delivery dates or locations

Bidders will need to review this document to understand the specific items or services required for the opportunity. It is crucial for:

• Accurately pricing their proposals.
• Confirming their ability to meet the specified quantities and delivery requirements.
• Understanding the technical details or specifications of the items being procured.

Form / Attachment / Pricing Sheet

This Excel file, "36C24626Q0146 LineItems.xlsx", contains detailed line item information for the opportunity. It is crucial for bidders to review this document to understand the specific items, quantities, units of measure, and pricing structures associated with the solicitation.

The file includes several sheets:

• Action Line Item Information: Provides a high-level overview of action line items, including their primary and secondary IDs, modification numbers, and titles. It indicates that the opportunity involves an IDIQ Standard and Custom Surgical Pack.
• Items: This sheet contains granular details for each line item, including:
  • ITEM NUMBER, SLIN, DESCRIPTION
  • CONTRACT PERIOD, POP BEGIN, POP END
  • QUANTITY, UNIT OF MEASURE, PACKAGING MULTIPLE
  • UNIT PRICE, ITEM DISCOUNT TYPE NAME, ITEM DISCOUNT
  • PRODUCT/SERVICE CODE, UNSPSC, PRINCIPAL NAICS CODE
  • MANUFACTURER PART NUMBER (MPN), NATIONAL STOCK NUMBER
  • DELIVERY INFORMATION (e.g., FOB, SPECIAL INSTRUCTIONS)
• RefData: Contains reference data for discount types, state codes, and receipt types.
• UOMRef: Provides a reference for Units of Measure (UOM) descriptions and their corresponding values.
• NAICS: Lists North American Industry Classification System (NAICS) codes relevant to the opportunity.
• PROD_SVC_CODE: Lists Product/Service Codes (PSC) relevant to the opportunity.
• SIC_CODE: Lists Standard Industrial Classification (SIC) codes relevant to the opportunity.
• CLINICAL_DISCIPLINE: Lists relevant clinical disciplines.
• LI_BASE_OR_OPTION: Indicates whether a line item is for the Base Period or an Option Period.
• LI_ITEM_TYPE: Specifies the type of item (e.g., Medical, Surgical).
• LI_PPE: Details Personal Protective Equipment (PPE) requirements.
• LI_PPE_COMPLIANCE: Indicates PPE compliance status.

Bidders must use this document to accurately price their proposals, understand the scope of each line item, and ensure compliance with all specified requirements. The detailed breakdown of items and associated data is essential for creating a compliant and competitive offer.

Solicitation / RFP / RFQ

This solicitation is for the provision of Custom Sterile Procedure Packs and associated services for the Central Virginia VA Healthcare System. The contract will cover one VA Medical Center and one Health Care Clinic, with potential for additional facilities to be added. The contractor will be responsible for all labor, materials, transportation, storage, equipment, supervision, quality assurance, electronic communication, order reporting, and delivery of these packs.

• Ongoing supply of Custom Sterile Procedure Packs.

• Creation of new packs as needed.

• Compliance with federal, state, and local regulations.

• Contractor must maintain sterilization services and adhere to quality control standards (FDA, ISO 9001:2015, AAMI, HSPA).

• All components must be Trade Agreements Act (TAA) compliant unless otherwise authorized.

• Packs must be sterile, clearly labeled, and meet specific material requirements for gowns and drapes.

• Contractor must provide a recycling program for reusable items and recommend green product components.

• Electronic Data Interchange (EDI) capabilities are required within 30 days of performance start.

• Contract Type: Indefinite-Delivery/Indefinite-Quantity (ID/IQ).

• Period of Performance: One (1) three-year ordering period, from February 1, 2026, through January 30, 2029.

• Quotes must be submitted via email to the Contracting Officer by the due date.

• Presentation Day is mandatory for technical acceptability, scheduled for January 16, 2026. Vendors must provide sample packs for evaluation.

• Evaluation factors: Technical and Price.

• Technical evaluation includes meeting SOW requirements, providing required documentation, and a pass/fail evaluation of sample packs.

• Questions due by January 19, 2026.

• Acquisition is unrestricted.

• Offerors must be registered in the System for Award Management (SAM).

• All communication must go through the Contracting Officer.

• Specific attachments referenced include "36C24626Q0146 LineItems" and "Richmond Pack Evaluation Checklist."

Form / Attachment / Pricing Sheet

This document is a checklist for evaluating submitted custom pack samples. It outlines the criteria that each sample pack must meet to receive a "Pass" rating, which is necessary for a "Acceptable" Technical rating and eligibility for award.

• Custom Pack Requirements: A list of specific criteria for the sample pack, including:
  • Presence of individual Lot Number.
  • Inclusion of a packing slip with required details (manufacturer, item number, description, quantity, COO, lot number).
  • Absence of debris and excessive particulates.
  • Correct components, type, and quantities as per the Bill of Material.
  • TAA compliance of components.
  • Removal of components from outer packaging unless otherwise specified.
  • Use of rigid plastic or biodegradable trays.
  • Ethylene Oxide (ETO) tape/indicator affixed where applicable.
  • Provision in approved packaging with a plastic dust cover.
  • Sealed plastic dust cover with tamper-evident seal for aseptic presentation.
  • Latex-free labeling and material.
  • Non-abrasive, non-toxic, non-fast dye, and non-noxious odor gown materials, with non-glare properties and color minimizing distortion.
  • Gowns allowing for freedom of movement.
  • Gowns with stockinet/stockinette cuffs, raglan sleeves, and welded or stitched seams.
  • Lint-free cloth towels meeting or exceeding National Fire Protection Regulations for flammability (16 CFR Part 1610).
• Rating Evaluation: Each criterion is to be rated as "Pass" or "Fail".

This checklist is critical for bidders to understand the specific physical and material requirements for the custom pack samples they must submit. Failure to meet these requirements will result in a "Fail" rating for the sample, potentially making the bidder ineligible for award. Bidders should use this document to ensure their submitted samples comply with all listed criteria.

Solicitation / RFP / RFQ

This is a solicitation for Custom Surgical Packs for the Central Virginia VA Health Care System in Richmond, Virginia. The procurement will result in a single fixed-price contract.

• Procurement of Custom Surgical Packs.

• The Statement of Work (SOW) will be included in the solicitation document.

• Contract Type: Fixed-price.

• Request for Quotations (RFQ) Number: 36C24626Q0146.

• Response Date/Time/Zone: January 22, 2026, 15:00 Eastern Time, New York, USA.

• Tentative Solicitation Issue Date: January 08, 2026.

• Anticipated Closing Date: January 22, 2026.

• Interested Quoters should consult the actual solicitation for final dates and times.

• Telephonic requests for the solicitation will not be honored.

• The solicitation will be available via the Contracting Opportunities website (https://sam.gov/).

• NAICS Code: 339112.

• Small Business Size Standard: 1000 employees.

• Procurement is solicited as unrestricted under FAR Part 12 Procedures.

• Quoters from all capable small businesses and responsible sources will be considered.

• All prospective Contractors must be registered in the System for Award Management (SAM) (https://sam.gov/) and ensure the applicable NAICS code (339112) is included in their SAM profile prior to quotation submission. Failure to register will make a Quoter ineligible for award.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 6, 100 Emancipation Drive, Hampton VA 23667.

• Point of Contact: Audrey Wooten, Contracting Officer, audrey.wooten@va.gov, 757-722-9961 x 3419.