6515--NX EQ Scanning Systems: Laser: Optical Biometry (VA-26-00026659)

Quick Summary

The Department of Veterans Affairs (VA), Strategic Acquisition Center, is soliciting proposals for NX EQ Scanning Systems: Laser: Optical Biometry (Zeiss® IOL Master 700 brand name or equal). This is a Full and Open Competition for a single-award Requirements contract to provide critical equipment for cataract surgery across VHA facilities. Offers are due May 8, 2026, at 11:59 PM EST.

Scope of Work

The Veterans Health Administration (VHA) requires Scanning Systems: Laser: Optical Biometry for accurate Intraocular Lens (IOL) power calculations before cataract surgery. These systems measure eye characteristics (axial length, corneal curvature) to determine correct IOL power, essential for the approximately 70,000 cataract surgeries performed annually within the VA. The requirement is for Zeiss® IOL Master 700 or equal, which must meet 13 Salient Characteristics (SCs) including:

• Ability to obtain biometry readings on dense cataracts.
• At least 3 of 4 specified biometry formulas (Barrett, Holladay, Hoffer, Haigis).
• Capability to provide multiple IOL power options (anterior chamber, posterior chamber, Sulcus).
• Performance of keratometry measurements and calculations for Toric Lenses.
• DICOM compatibility and integration with Vista/CPRS and Cerner.
• Ability to perform corneal topography and compensate for previous refractive surgeries.
• FDA 510 K approval and a minimum one-year warranty. Only new equipment is acceptable, and distributors must provide an OEM authorization letter.

Contract Details

• Contract Type: Single-award Requirements contract with Firm-Fixed Price (FFP) delivery orders.
• Period of Performance: One 12-month base year with four 12-month option years (total 60 months).
• Set-Aside: Full and Open Competition. SDVOSB/VOSB and HUBZone preferences apply during evaluation.
• NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing), Size Standard: 800 employees.
• Product Service Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies).
• Delivery: Free on Board (FOB) destination, 45 days After Receipt of Order (ARO) for individual orders. CONUS and OCONUS facilities.
• SLA Fee: A 3.0% Service Level Agreement (SLA) fee must be included in pricing and remitted quarterly.
• Liquidated Damages: $37.50 per calendar day for failure to deliver on time.

Submission & Evaluation

Offerors must submit proposals via email in five volumes: Technical, Past Performance, Veterans Preference, Price, and Offer/Amendments/Certifications.

• Technical Volume: Must include descriptive literature demonstrating compliance with all Salient Characteristics and a completed SC chart.
• Past Performance: Offerors must list three relevant contracts from the past three years. Past Performance Questionnaires (Attachment G) are to be completed by references and submitted directly to the VA.
• Veterans Preference: SDVOSB/VOSB offerors must be SBA certified. Non-SDVOSB/VOSB must identify proposed subcontractors.
• Price Volume: Requires completion of Attachment A - Price Cost Schedule, focusing on volume discounts and two-decimal pricing, including the 3% SLA fee.
• Evaluation: Award will be made to the most advantageous offer. Technical is significantly more important than Past Performance, which is slightly more important than Veterans Preference. Non-price factors combined are significantly more important than Price. The Government intends to award without discussions.

Key Dates & Contacts

• Questions Due: April 22, 2026, 11:59 PM EST. Submit via email using Attachment H.
• Offers Due: May 8, 2026, 11:59 PM EST.
• Past Performance Questionnaires Due: May 8, 2026, 11:59 PM EST.
• Submission Email: Lisa.thompson10@va.gov and Hosea.Berkley@va.gov.
• Primary Contact: Lisa Thompson, Contract Specialist, lisa.thompson10@va.gov, 720-793-5907.