6515--Ultrasonic Cleaning System

Amendment / Modification

This amendment addresses questions received during the solicitation period and clarifies several aspects of the procurement. Key changes include:

• Answers to vendor questions are provided.

• The question and answer period is now closed; no further questions will be accepted.

• Submission instructions for quotes have been updated to include specific points of contact and a deadline.

• The primary content affected is the clarification of requirements and submission details, as presented in the Questions & Answers section.

• The deadline for submitting quotes is now March 13, 2026, at 3:00 PM EST.

• Quotes must be submitted via email to Susan.Rodriguez-Perez@va.gov and carl.myers3@va.gov.

• The amendment confirms the solicitation is a 100% SDVOSB Set-Aside and that only SDVOSB distributors will be considered.

• Specifics regarding the Ultrasonic Cleaning System have been clarified, including tank capacity (twin basins, 30 gallons/basin), total weight capacity (80lb), and the requirement for a "Getinge Triton 72 or equal" system.

• The contractor is responsible for delivery, uncrating, and installation.

• Electrical requirements are 208V.

• No special plumbing or drainage is required.

• The Required Delivery Date (RDD) is within 60 days of contract award.

• Delivery will be to a loading dock, and there are no doorway or elevator restrictions.

• The warranty requirement is 1 year.

Solicitation / RFP / RFQ

This solicitation is for the procurement, installation, validation, and training of a high-capacity, multi-chamber ultrasonic cleaning system for the Sterile Processing Service (SPS) at the Orlando VA Medical Center. The objective is to increase throughput and processing efficiency for surgical instrumentation, particularly for da Vinci robotic-assisted surgical procedures, to maintain surgical schedule integrity and instrument availability.

• One (1) new Triton Ultrasonic Cleaning System (or approved equal) with a minimum of two (2) independent cleaning chambers.

• Racks, baskets, and fixtures optimized for da Vinci robotic instruments and standard surgical trays.

• On-site installation and calibration by certified technicians.

• Operational and maintenance training for SPS technicians and biomedical engineering staff.

• Execution of Installation Qualification (IQ), Operational Qualification (OQ), and Performance Qualification (PQ) protocols, culminating in a formal Validation Package.

• Provision of all manufacturer documentation.

• Technical Specifications:

  • Minimum of two (2) independent ultrasonic cleaning chambers.
  • Capacity to accommodate a full da Vinci robotic instrument tray alongside general instrumentation, with total system capacity at least 150% greater than the current single-chamber unit.
  • Multi-frequency or tuned transducer technology.
  • Fully automated cycles with programmable recipes.
  • Intuitive user interface with digital displays.
  • Capability to generate cycle reports and desirable connectivity for instrument tracking systems.
  • Compliance with AAMI ST79:2017 and ANSI/AAMI/ISO 17664:2017.
  • Salient Characteristics include specific cycle times, capacity for robotic instruments, basin capacity, automatic features, and water compatibility.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Not explicitly stated, but delivery is 60 Days ARO.

• Estimated Value: Not stated.

• Offer Due Date: March 13, 2026, 3:00 PM EDT.

• Submission Method: Electronic copy via email to the Contracting Officer and Contract Specialist. Faxed quotes are not permitted.

• Evaluation Criteria: Best value basis, considering technical acceptability, past performance, delivery, warranty, and price. Quotes must conform to the solicitation and represent the best overall value.

• Key Deadlines:

  • Questions due: March 03, 2026, 3:00 PM EST.
  • Delivery: 60 Days After Receipt of Order (ARO).

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• Solicitation Number: 36C24826Q0364.

• The offeror agrees to hold prices firm for 90 calendar days from the date specified for receipt of offers.

• All questions must be submitted in writing via email by the specified deadline.