6520--Panoramic Dental X-ray machine

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Panoramic Dental X-ray machine, specifically the Carestream CS 9600 or equivalent, for the Bay Pines VA Healthcare System. The requirement includes the storage, delivery, installation, testing, and training for the equipment.

• Two (2) Panoramic XR machines (Carestream CS 9600 or equivalent) with specified technical capabilities (e.g., kV range, focal spot, modalities including 3D).

• Supporting equipment such as a patient seat.

• Comprehensive onsite training for operating clinicians.

• Six-month labor warranty, five-year upholstery warranty, and ten-year equipment warranty.

• All equipment must be FDA approved, new, and fully operational.

• Provision of at least two copies of operational and service manuals.

• Contract Type: Firm Fixed Price.

• Anticipated Performance Period: Base POP 02-26-2026 to 10-01-2026.

• Delivery: By 10/01/2026 to Bay Pines VA Clinic, Building 112, 10000 Bay Pines Blvd, Bay Pines, FL 33744.

• Offers are due on or about February 24, 2026, submitted electronically to william.penhallegon@va.gov.

• Quotes must be registered in SAM and have a UEI. SDVOSBs must be registered with Veteran Small Business Certification (VetCert).

• Submission is divided into three volumes: Pricing, Past Performance/Experience (up to 3 projects, with at least two from similar VA facilities), and Technical (demonstrating compliance with SOW requirements, including product literature).

• Evaluation will be based on Technical (functionality and performance), Price, and Past Performance.

• Questions must be submitted by 02/19/2026, no later than 2:00 pm EST.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified and listed as an SDVOSB in the SBA certification database at the time of offer and award.

• NAICS Code: 339114 (Dental Equipment and Supplies Manufacturing) with a size standard of 750 Employees.

• The solicitation document incorporates numerous FAR and VAAR clauses by reference, including those related to payment, contract terms, trade agreements, security, and small business programs.

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Panoramic Dental X-ray machine for the Bay Pines VA Healthcare System located at 10000 Bay Pines Blvd, Bay Pines, FL 33744.

• Procurement of a Panoramic Dental X-ray machine.

• Not specified in this document.

• Price quotes are required.

• Quotes must include the Unique Entity Identifier (UEI) Number, SBA Small Business Search (SBS) SDVOSB certification, and any other supporting information for the price submitted.

• Vendors must also include any items identified in ADDENDUM to FAR 52.212-1 Instructions to Offerors.

• Responses are due on or about February 24, 2026, 14:00 Eastern Time, New York, USA.

• Responses should be sent to William Sean Penhallegon at william.penhallegon@va.gov.

• This procurement is a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• All vendors must be properly registered in the System Award Management database (SAM) and SBA Small Business Search (SBS).

• The associated North American Industrial Classification System (NAICS) code is 339114 (Dental Equipment and Supplies Manufacturing) with a small business size standard of 750 Employees.

• The solicitation will be available on or about February 17, 2026, distributed solely through the SAM.gov website (www.SAM.gov).

Other / Unclassified (Sources Sought Notice)

This document is a Sources Sought Notice issued by the Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), for market research purposes. It aims to identify qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) capable of providing Panoramic Dental XR machines and associated services for the Bay Pines VA Dental Clinic. This is explicitly stated as not a solicitation, request for bids, quotes, offers, or proposals, but for informational and planning purposes only.

Potential bidders, particularly SDVOSBs, should review this notice to understand the VA's requirements for a potential future procurement of dental imaging equipment. Responding with a capability statement by the deadline can influence the socio-economic set-aside decision for any subsequent solicitation. The notice details specific equipment requirements, the scope of work, and warranty expectations, allowing interested vendors to assess their capabilities.

• Subject: Panoramic Dental XR machine.
• Requirement: Two (2) Panoramic XR machines with detailed technical specifications (e.g., Tube Voltage 60-120 kV, Focal Spot 0.3-0.7mm, various modalities including 3D, Voxel Size 75 µm minimum) and supporting equipment (Patient Seat). Equipment must be FDA approved, new, and fully operational.
• Scope of Work: Includes storage, delivery, installation, testing, and comprehensive onsite training for operating clinicians. Contractor is responsible for providing all tools, PPE, infection control measures, and waste removal.
• Warranty: Six-month labor, five-year upholstery, ten-year equipment.
• Response Deadline: January 17, 2026, 2:00 PM ET.
• Submission: Interested SDVOSBs should email an affirmative reply and a capability statement to William Penhallegon at william.penhallegon@va.gov.
• Set-Aside Consideration: Responses will inform the decision for a potential SDVOSB, VOSB, or Small Business set-aside.
• NAICS Code: 339114 (Dental Equipment and Supplies Manufacturing).
• PSC Code: 6520 (Medical, Dental, and Veterinary Equipment and Supplies).
• Place of Performance: C.W. Bill Young VA Healthcare System, Bay Pines, FL.