6530--Acute Care Beds for Bay Pines VA Healthcare System

Amendment / Modification

This Amendment 0004 to the Combined Synopsis/Solicitation 36C24826Q0386 is issued to provide responses to additional vendor questions received after the established question deadline.

No changes were made to the Statement of Work (SOW), Contract Line Item Numbers (CLINs), evaluation criteria, or submission requirements. This amendment provides clarifications only.

• The closing date for receipt of proposals remains unchanged: April 30, 2026, at 4:30 PM EST.

• Offerors are advised that questions received after the established deadline may not be addressed prior to the solicitation closing.

• Offerors are responsible for submitting proposals based on the current solicitation and all issued amendments.

• Offerors shall acknowledge receipt of this amendment in accordance with solicitation instructions.

• Training Timeframe: The RFQ does not specify the duration. The contractor shall provide comprehensive onsite training during normal business hours (7:00 AM to 5:00 PM, Monday-Friday). Offerors may propose a schedule ensuring full competency.

• Therapeutic Support Surface Requirements (Qty 126 Standard Beds): The RFQ does not use specific terms like "turning mattress" or "alternating pressure mattress." The SOW requires advanced pressure redistribution, airflow/moisture management, heel pressure redistribution, automated or assisted turning functionality, and adjustable turning assistance. Offerors may propose surfaces meeting or exceeding these characteristics.

Amendment / Modification

This amendment (0003) to the Combined Synopsis/Solicitation 36C24826Q0386 revises the Statement of Work (SOW) and Detailed Item Descriptions to incorporate performance-based requirements and ensure full and open competition.

Key changes include:

• Removal of brand-specific product requirements, allowing offers for products that meet or exceed revised performance-based criteria.

• Rewriting of all CLINs (0001–0019) to use performance-based criteria instead of vendor-specific language.

• Statement of Work (SOW)

• Detailed Item Descriptions / CLIN Structure

• The response date has been extended to April 30, 2026.

• Offerors must acknowledge receipt of this amendment in their proposal submission.

• All other terms and conditions remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for the delivery, installation, testing, and training of acute care bed systems and associated equipment for the Bay Pines VA Health Care System. The government has identified the Stryker bed system as a reference point, but offerors may propose products that meet or exceed these requirements. The goal is to replace and support existing acute care beds.

• CLIN 0001: Acute Care Bed System with Advanced Therapeutic Support Surface (Standard) (Qty: 126). Requirements include a minimum safe working load of 240 kg, full electric articulation, low-height positioning, integrated safety monitoring, and compatibility with hospital systems.

• CLIN 0002: IV Pole Assembly (Qty: 126)

• CLIN 0003: Therapeutic Surface Pump/System (Qty: 126)

• CLIN 0004: Bed Extension System (Qty: 30)

• CLIN 0005: Patient Mobility Assistance Device (Qty: 43)

• CLIN 0006: Mounting Hardware (Qty: 126)

• CLIN 0007: Nurse Call & Connectivity Interface System (Qty: 133)

• CLIN 0008: Power Extension System (Qty: 133)

• CLIN 0009: Bariatric Acute Care Bed System (Qty: 4)

• CLIN 0010: Medical Equipment Holder (Qty: 4)

• CLIN 0011: Bariatric IV Pole Assembly (Qty: 4)

• CLIN 0012: Bariatric Patient Mobility Assistance Device (Qty: 4)

• CLIN 0013: Bariatric Therapeutic Support Surface (Qty: 4)

• CLIN 0014: Bariatric Pump/System (Qty: 4)

• CLIN 0015-0019: Service and Maintenance Plans (Qty: 1 each)

• CLIN 0020: Installation (Qty: 1)

• The contractor must provide all tools, equipment, and Personal Protective Equipment (PPE) for installation.

• De-installation and disposal of existing equipment are required.

• Comprehensive onsite training for clinical staff is required.

• A twelve-month warranty is required.

• Contract Type: Firm-fixed price.

• Period of Performance: Base contract period is June 1, 2026, to September 30, 2026.

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing)

• Size Standard: 800 Employees

• Offer Due Date: April 20, 2026, at 4:30 PM EST.

• Questions Due Date: April 16, 2026, at 4:30 PM EST.

• Submission Method: Electronic submissions via email to lakiesha.anderson@va.gov are preferred.

• Evaluation Factors: Technical Capability, Past Performance, Veterans Involvement, and Price.

• Offers will be evaluated comparatively to determine the best value to the Government.

• This acquisition is UNRESTRICTED.

• Offerors must be registered in SAM. Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses must also be registered with VetCert.

• Brand reference (Stryker) is for comparison purposes only and not intended to limit competition.

• An Authorized Distributor letter from the manufacturer is required if the respondent is not the manufacturer.

• FAR 52.225-6 must be completed if the country of origin of items is outside the United States.

Amendment / Modification

This amendment (0002) to the combined synopsis/solicitation 36C24826Q0386 for Acute Care Beds addresses the following:

• Government Responses to Vendor Questions: The government has posted its answers to vendor questions submitted in response to the solicitation.

• Quantity Alignment: Quantities in the line items and the Statement of Work (SOW) have been corrected and aligned for consistency. Salient Characteristics within the SOW have also been updated.

• Responses to vendor questions are provided in Attachment 1.

• Revised RFQ documentation reflecting the quantity and SOW updates is attached.

• The solicitation due date remains unchanged. Quotes are still due April 27, 2026, at 4:30 PM EST.

• All other terms and conditions of the original solicitation remain in effect.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 36C24826Q0386.

• RTLS System: The Bay Pines VA is not currently using an RTLS (real time location system).
• Standard Beds: The mention of "expandable widths" for standard beds in the scope of work (page 4) was an error and has been corrected to "expandable length".
• Bed Quantities: The Statement of Work (SOW) is correct regarding bed quantities, specifying 126 Standard beds and 4 Bariatric beds. This clarifies a discrepancy with the price schedule which showed Qty124 and Qty4.

These clarifications address potential ambiguities in the solicitation documents, particularly concerning the specifications and quantities of beds. Bidders should ensure their proposals align with the corrected information, especially regarding bed expandability and quantities as stated in the SOW.

Solicitation / RFP / RFQ

This solicitation is for the procurement and installation of Acute Care Beds and supporting equipment for the Bay Pines VA Health Care System. The government is seeking to replace and upgrade existing equipment.

• Provision and installation of 126 Standard Acute Care Beds and 4 Bariatric Acute Care Beds.

• Supporting equipment includes mattress extenders, trapeze assemblies, IV poles, patient helper assemblies, and power adapters.

• Services include storage, delivery, installation, testing, training, and de-installation/removal of existing equipment.

• Equipment must be FDA approved, new, and fully operational.

• Basis of Design: Stryker Bed Systems (or equal).

• Detailed specifications for standard and bariatric beds, as well as supporting equipment, are provided.

• A comprehensive onsite training program for operating clinicians is required.

• A twelve-month warranty is required for all provided equipment.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base contract period from June 1, 2026, to September 30, 2026.

• Delivery Dates: All items are to be delivered between June 1, 2026, and September 30, 2026.

• Submission Method: Electronic submissions are preferred via email to lakiesha.anderson@va.gov.

• Offer Due Date: April 20, 2026, at 4:30 PM EST.

• Questions Due Date: April 16, 2026, at 4:30 PM EST.

• Evaluation Factors: Technical Capability, Past Performance, Veterans Involvement, and Price.

• Offers will be evaluated comparatively to determine the best value to the Government.

• Quotes must remain valid for 60 days.

• The acquisition is UNRESTRICTED.

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing).

• Size Standard: 800 Employees.

• Offerors must be registered in SAM. Service-Disabled Veteran Owned and Veteran Owned Small Businesses must also be registered with VetCert.

• The solicitation includes FAR and VAAR clauses related to contract terms, conditions, insurance, security, and delivery.

• Specific clauses regarding trade agreements, small business representations, and evaluation factors are included.

Amendment / Modification

This amendment extends the Solicitation Due Date for the "Acute Care Beds for Bay Pines VA Healthcare System" opportunity (Solicitation Number: 36C24826Q0386).

• Solicitation Due Date Extension: The offer due date and time has been moved from April 20, 2026, at 12:30 PM EST to April 27, 2026, at 12:30 PM EST.

• The Solicitation Due Date and Time.

• The proposal deadline has been extended to April 27, 2026, 12:30 PM EST.

• This extension is intended to provide adequate time for the government to post official answers to vendor questions and for vendors to review these answers and prepare their quotes accordingly.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Acute Care Beds and associated supporting equipment, including storage, delivery, installation, testing, training, and de-installation/removal of existing equipment for the Bay Pines VA Health Care System. The resulting purchase order will be Firm-Fixed-Priced. The target activation window is September 2026.

• 126 Standard Acute Care Beds with specific features (e.g., 120V, 60 Hz, 240 kg safe working load, expandable widths, 360 bed lights, patient motion/flee monitoring, nurse call interface, central lock, compatible mattress, Foley bag hooks, CPR setting, IV pole compatibility, side rails, multi-height rail positioning, head of bed rails, patient positioning, foot board with control screen, restraint strap anchor points, nurse call/TV capability, O2 bottle holder, integrated scale, auxiliary cord outlet, trapeze compatibility).

• 4 Bariatric Beds with specific features (e.g., 120V, 60 Hz, 460 kg max patient weight, 500 kg safe working load, etc.).

• Supporting Equipment including Mattress Extenders (30), Standard Trapeze (43), Bariatric Trapeze (4), Standard Dual IV Poles (130), Bariatric Dual IV Poles (4).

• Detailed Item Descriptions for CLINs covering specific bed models, pumps, extenders, patient helpers, brackets, secure connectors, power adapters, bariatric beds, bottle holders, and IV poles.

• ProCare Service Plans for various bed types and components, including OEM service, preventive maintenance, repairs, parts, labor, and technical support for 12 months.

• Installation services for all provided equipment.

• Training for operating clinicians on preventative maintenance, troubleshooting, and general maintenance.

• De-installation and disposal of existing equipment.

• Contract Type: Firm-Fixed-Priced.

• Period of Performance (POP): Base period from 06-01-2026 to 09-30-2026 for most items.

• Estimated Value: Not explicitly stated, but detailed pricing is provided in Section B.

• Solicitation Number: 36C24826Q0386

• Offer Due Date: April 20, 2026, 4:30 PM EST.

• Questions Due Date: April 16, 2026, 4:30 PM EST.

• Submission Method: Electronic submissions are preferred via email to lakiesha.anderson@va.gov.

• Evaluation Factors: Technical Capability, Past Performance, Veterans Involvement, and Price.

• Offers will be evaluated comparatively to determine the best value to the Government.

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing)

• Size Standard: 800 Employees.

• The solicitation includes provisions for Small Business, HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), and Women-Owned Small Business (WOSB) concerns.

• Stryker/equivalent is the basis of design (BOD).

• Equipment must be FDA approved, new, and fully operational.

• A minimum of two copies of operational/service manuals are required.

• Offerors must be registered in SAM.gov.

• An Authorized Distributor letter is required if the respondent is not a manufacturer.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for Acute Care Bed Equipment and Installation at the Bay Pines VA Health Care System. This announcement serves as the only solicitation, and no separate written solicitation will be issued. The acquisition is unrestricted.

• Procurement of Acute Care Bed Equipment.

• Installation services for the equipment.

• Not specified in this document.

• Offers are being requested via Request for Quotation (RFQ).

• Key Deadline: Response Date/Time/Zone is April 20, 2026, 4:30 PM Eastern Time, New York, USA.

• Provisions and clauses are incorporated by reference and can be accessed at www.acquisition.gov.

• This acquisition is unrestricted.

• Solicitation Number: 36C24826Q0386

• Product/Service Code: 6530

• NAICS Code: 339113

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), Bay Pines, FL 33744.

• Place of Performance: Department of Veterans Affairs, Bay Pines VA Health Care System, 10,000 Bay Pines Blvd, Bay Pines, FL 33744.

• Point of Contact: Lakiesha Anderson, Contract Specialist, lakiesha.anderson@va.gov, 516-618-2398.

• An additional document (36C24826Q0386_2) is referenced.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the current fleet of Acute Care Beds for the Medicine Service at Bay Pines VHA Healthcare.

• Provide all resources necessary to accomplish the deliverables.

• Include storage, installation, testing, and training of new equipment.

• Provide all tools and equipment for safe performance of services, including Personal Protective Equipment (PPE) and infection control measures.

• Responsible for storage, delivery, installation, testing, and training of new equipment.

• Responsible for turn-in and removal of current equipment.

• Expected timeline for this requirement is September 2026.

• Standard Beds (qty. 126):

  • 120V, 60 Hz
  • Safe Working Load: 240 kg
  • Expandable Widths
  • 360 Bed Lights
  • Patient Motion/Flee Monitoring
  • Litter Positioning
  • Nurse Call Interface
  • Central Lock with Steering and Neutral
  • Mattress (including pump)
  • Foley Bag Hooks
  • CPR Setting (electronic and manual lever)
  • IV pole compatibility
  • Side Rails (Multi-Height Rail Positioning)
  • Head of Bed Rails (Patient Positioning)
  • Foot Board with Control Screen
  • Restraint strap anchor points
  • Nurse call, and TV capability
  • O2 Bottle Holder
  • Integrated Scale
  • Auxiliary cord Outlet
  • Trapeze Compatibility

• Bariatric Beds (qty. 4):

  • 120V, 60 Hz
  • Max Patient weight: 460 kg
  • Safe Working Load: 500 kg
  • Expandable Widths
  • 360 Bed Lights
  • Patient Motion/Flee Monitoring
  • Litter Positioning
  • Nurse Call Interface
  • Central Lock with Steering and Neutral
  • Mattress (including pump)
  • Foley Bag Hooks
  • CPR Setting (electronic and manual lever)
  • IV pole compatibility
  • Side Rails (Multi-Height Rail Positioning)
  • Head of Bed Rails (Patient Positioning)
  • Foot Board with Control Screen
  • Restraint strap anchor points
  • Nurse call, and TV capability
  • O2 Bottle Holder
  • Integrated Scale
  • Auxiliary cord Outlet
  • Trapeze Compatibility

• Supporting Equipment:

  • Mattress Extenders (qty. 30)
  • Standard Trapeze (qty. 43)
  • Bariatric Trapeze (qty. 4)
  • Standard Dual IV Poles (qty. 130)
  • Bariatric Dual IV Poles (qty. 4)

• All equipment must be FDA approved and in new condition.

• Equipment must be fully operational per manufacturer specifications.

• A minimum of two (2) copies of operational and/or service manuals for all equipment.

• Delivery address: Bay Pines VHA, 10000 Bay Pines Blvd, Bay Pines, FL 33744-8200.

• Delivery hours: Monday – Friday (Excluding National Holidays), 8am – 3:30pm.

• Installation and implementation dates to be coordinated with the COR.

• Delivery: Confirmation of delivery location provided post-award. Delivery must be at the new clinic site and scheduled with the COR.

• Installation: All personnel must comply with VA security management program, obtain VA police permission, be identified, and restricted from unauthorized access. Personnel must be manufacturer-trained on installation, PPE usage, and infection control.

• De-Installation/Trade-In: Contractor shall remove replaced equipment during new equipment installation, coordinating with clinical end-users. Personnel must comply with VA security and training requirements. Vendor is responsible for equipment removal/disposal off government property.

• Training: Comprehensive onsite training for operating clinicians, including Technical and Operational Training. Training to occur during normal business hours (7:00am-5pm, Mon-Fri). Competency assessments required. Training to cover preventative maintenance, troubleshooting, and general maintenance.

• Inspection and Acceptance: Joint inspection with COR upon delivery. Testing of connections (medical gas, electrical/data, plumbing). Contractor to provide completion dates for punch list items and replacement/short ship items. COR ensures satisfactory completion.

• Warranty: Twelve-month warranty required.

Sources Sought / Market Research

This is a Sources Sought notice for market research purposes only. The Department of Veterans Affairs, Network Contracting Office (NCO) 8, is seeking to determine the availability of qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), Women Owned Small Businesses (WOSB), or other small business firms capable of providing Acute Care Beds for the Bay Pines VA Healthcare System. The government is assessing whether to set aside the procurement for a small business category.

• Product Service Code: 6530
• NAICS Code: 339113 (Surgical and Medical Instrument Manufacturing)
• Small Business Size Standard: 800 Employees
• Contracting Office: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), Bay Pines FL 33744
• Place of Performance: Department of Veterans Affairs, Bay Pines Veteran Affairs Healthcare, Bay Pines FL 33744

Interested businesses should submit the following information via email to Lakiesha.Anderson@va.gov by March 6, 2026, 4:30 PM Eastern Time:

• Company Name, Address, Size Standard, UEI#, Cage Code

• Capabilities Statement (including whether items are on existing government contract)

• Contract number (if applicable)

• Place of Manufacturing

• Point of Contact name, phone number, and email address

• If a distributor: Authorized distributorship letter from the manufacturer

• Will the prime contractor provide manufactured products?

• Will products be acquired from a small or large business manufacturer?

• If a non-manufacturer, will end items be from a small business manufacturer?

• Percentage of total contract value to be subcontracted

• This is for market research only and not a solicitation.

• The government does not intend to pay for information provided.

• Responses will not be individually notified of evaluation results.

• The VA reserves the right to set aside for SDVOSBs/VOSBs if two or more qualified responses are received.

• A draft Statement of Work (SOW) for Acute Care Beds is attached.