657-26-201 Seal Inpatient Restroom Floors

Amendment / Modification

• Incorporates the Government's responses to Requests for Information (RFIs).

• Removes the term "Electronic Key" from Factor #4 within the Proposal Submittal Instructions Section.

• Proposal Submittal Instructions Section (Factor #4).

• Government's responses to RFIs (referenced as a separate attached document).

• Proposal deadlines and evaluation factors remain unchanged, except for the removal of the "Electronic Key" term in Factor #4. Bidders should review the RFI responses for any impact on their proposals.

Questions & Answers / Clarifications

This document provides responses to contractor questions (RFIs) regarding Solicitation 36C25526R0064 for Project 657-26-201, Seal Inpatient Restroom Foots at the Saint Louis Veterans Medical Center.

• Work Schedule: No more than one room within each ward/area may be out of service at any one time, scheduled based on room availability.
• Breakage Rate: Bidders should incorporate a 5% breakage rate into their initial estimates for fixtures, components, and accessories.
• Containment Class: Due to work in patient wards and dust creation, all containments will be Class 4 ICRA.
• Construction Site Closures: Bidders should assume that wards will not be closed during this work and that they will not be able to work on multiple rooms simultaneously.
• Electronic Key Manufacturers: Amendment 0002 removes the reference to "Electronic Key Manufactures" from Factor 4 of the solicitation.

This document clarifies requirements related to scheduling, material breakage, containment levels, and removes a specific reference from the solicitation's evaluation factors. Bidders should adjust their estimates and understanding of the project scope accordingly.

Solicitation / RFP / RFQ

This solicitation is for the "Seal Inpatient Restroom Floors" project (Project No. 657-26-201) at the VA St. Louis Healthcare Center. The project involves replacing floor material in approximately 30 inpatient restrooms, including floors and walls in roll-in shower areas, with an epoxy-base sealant. This includes approximately 3500 sq ft of flooring and extending the sealant 6 inches up all walls and wainscot. Additionally, 5 rooms in the inpatient dialysis area will have existing sheet goods removed, surfaces prepared, and new epoxy flooring with a 6" epoxy base installed. The contract will be a Firm-Fixed-Price award.

• Replacement of floor material in approximately 30 inpatient restrooms with epoxy-base sealant.

• Work includes floors, walls in roll-in shower areas, and wainscot.

• Installation of new epoxy flooring with a 6" epoxy base in 5 inpatient dialysis area rooms.

• Removal of existing sheet goods and surface preparation.

• Products and colors must be approved by VA Interior Design.

• Temporary removal and reinstallation of fixtures (corner guards, grab bars, etc.).

• Restoration/repair of any areas damaged during the project.

• Addition of trim, transition strips, or Schlüter strips as required.

• Work must adhere to ICRA (Infection Control Risk Assessment) and Infection Prevention requirements.

• Work must comply with applicable state and local codes and VA Technical Information Library (TIL) requirements.

• Work must be performed in accordance with manufacturer specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 300 calendar days for general construction (CLIN 0001).

• Guarantee Period Services: 1-year complete inspection and maintenance service awarded with CLIN 0001 (CLIN 0002).

• Estimated Magnitude: $250,000.00 to $500,000.00.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Bonds: Payment and Performance Bonds required (100% of contract price upon acceptance), including coverage for Guarantee Period Services.

• Proposal Due Date: March 13, 2026, at 2 PM CT.

• Submission Method: Electronic via email to Gislaine.Dorvil@va.gov.

• Basis for Award: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Past Performance, Technical Construction Experience (Prime Contractor), Technical Experience (Key Staffing), Technical Construction Experience (Manufacturer/Suppliers/Installers/Subcontractors), and Contractor Safety Plan.

• Questions Due: February 23, 2026, by 6 PM CST to Gislaine.Dorvil@va.gov.

• Site Visit: February 25, 2026, at 10:00 AM CST.

• Bid Guarantee: Required, 20% of bid price, not to exceed $3,000,000. Original bid bond due within two business days after notification by the Contracting Officer.

• This project is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors and joint ventures must be registered in SAM and VetBiz by the proposal due date to be eligible for award.

• Offerors must provide at least 25% of the contract performance cost incurred for personnel to be spent on the concern's employees or employees of other eligible SDVOSB concerns.

• Physical copies of proposals will not be accepted.

• Original bid bonds must be received at the contracting office prior to the solicitation closing.

• Federal, State, and Local Taxes are not exempt and must be included in the bid price.

Amendment / Modification

This amendment (0001) to solicitation 36C25526R0044 modifies the following:

• Incorporates the site visit sign-in sheet.

• Extends the due date for offers to March 13, 2026, at 2:00 PM CST.

• Sets the deadline for all requests for information (RFIs) to Tuesday, March 3, 2026, no later than 2:00 PM CST.

• The due date for offers has been changed.

• A new deadline for RFIs has been established.

• The deadline for submitting offers has been extended to March 13, 2026.

• Bidders must submit RFIs by March 3, 2026.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-bid site conference related to the "Seal Inpatient Restroom Floors, JC" project. It records attendees from various companies who participated in the site visit.

• Date of the conference: 2/25/2026
• Project Number: 657-26-201JC
• Project Name: Seal Inpatient Restroom Floors, JC
• CO/CS: Gislaine Dorvil
• COR: Mark Strassner
• Columns for Company, Name/Title, Phone, and Email.
• Recorded attendees include:
  • Recon (Rm) - 314-745-3072 - hbauren@Recadors
  • Kukee (Mario Guelllo) - 787-414-3761 - mariod102
  • Big Horn (Spencer Maggard) - 770-356-5884 - kokeeengineering.com

This sign-in sheet indicates which companies attended the pre-bid site conference. This information may be useful for understanding potential competition or for networking purposes. It also confirms the date and project details for the site visit.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "VHA Master Specifications" for various construction and renovation projects, focusing on "Seal Inpatient Restroom Floors, JC" as a specific bid item.

• General Requirements: Covers safety, general intentions, bid items, specifications, construction security, operations and storage areas, disposal and retention, restoration, and as-built drawings.

• Specific Bid Item (ITEM I): Sealing of inpatient restroom floors, including floors and walls in roll-in shower areas with an epoxy-base sealant. This covers approximately 3500 sq ft of flooring and extends 6 inches up all walls. Additionally, 5 rooms in the inpatient dialysis area require removal of existing flooring, surface preparation, and installation of new epoxy flooring with a 6" epoxy base.

• Divisions Covered: Primarily focuses on Division 01 (General Requirements) and Division 09 (Finishes), with specific sections for Subsurface Preparation for Floor Finishes (09 05 16) and Resinous Epoxy Base with Vinyl Chip Broadcast (RES-2) (09 67 23.20).

• Safety Requirements: Detailed specifications for safety, including applicable publications, definitions, accident prevention plans, activity hazard analyses, safety meetings, site safety officers, training, inspections, mishap reporting, and personal protective equipment.

• Specific requirements for subsurface preparation, including moisture testing (ASTM F1869, ASTM F2170) and pH levels.

• Performance criteria for the epoxy-base sealant and resinous flooring system, including tensile strength, VOC limits, permeance, and bond strength.

• Safety performance standards are extensively detailed throughout Section 01 35 26.

• The document does not specify a period or place of performance, but it pertains to "VHA Master Specifications" and "VA Medical Center" facilities.

• Security: Strict adherence to VA security management program, including badges, identification, and restricted access.

• Safety: Comprehensive safety requirements, including site-specific plans, training, PPE, and adherence to OSHA and EM 385-1-1 standards.

• Submittals: Detailed requirements for shop drawings, product data, samples, and test data, to be submitted in accordance with Section 01 33 23.

• Warranty: A minimum three-year warranty for materials and workmanship is required.

• Infection Control: Critical for work at VA medical facilities, requiring specific measures to minimize airborne dust and maintain ventilation.

Form / Attachment / Pricing Sheet

These documents are "AS-BUILTS" for "OVERALL FLOOR PLAN - BUILDING 01 - FLOOR: 06" and "OVERALL FLOOR PLAN - BUILDING 01 - FLOOR: 07" of the John Cochran Campus. They represent the final construction details as built.

• Floor plans detailing room layouts, designations (e.g., BEDROOM, OFFICE, CORRIDOR, STORAGE, BATH), and dimensions.
• Identification of construction areas highlighted in red.
• Architectural and engineering information, including project title, number, location, and drawing details.

These drawings provide critical visual information about the existing conditions of Building 01, Floors 06 and 07. Bidders should use these as-built drawings to understand the physical layout, dimensions, and existing spaces relevant to any potential construction, renovation, or maintenance opportunities within these areas.