6640--IHC Instruments, Reagents, and Supplies

Form / Attachment / Pricing Sheet

This document, "Attachment A - Updated - Published 1.28.26.xlsx", appears to be a detailed breakdown of estimated annual volumes for various products, likely related to laboratory reagents or diagnostic materials. It provides specific quantities for different product descriptions, categorized by two locations: Hines and Milwaukee.

• Product Volumes: Lists numerous product names (e.g., Actin, BCL-2, CD3, H. pylori, Ki-67, SOX 10) with corresponding estimated annual volumes for Hines and Milwaukee.
• Reagent Quantities: Includes estimated quantities for various solutions and kits, such as Epitope Retrieval solutions, Deparaffinizing solution, Wash buffer solution, DAB Detection kits, and Red Detection Kits.
• Consumables: Details quantities for items like Covertiles, Printer labels and ribbon, and Mixing stations.

This attachment is crucial for bidders as it quantifies the expected demand for specific products and supplies at two distinct locations. Vendors can use this data to assess their capacity, prepare accurate pricing, and understand the scale of the potential contract. The detailed breakdown allows for precise proposal development related to the supply of these items.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation, clarifying key aspects of the procurement.

• Quote Submission Deadline: Extended through February 13th, 2026.

• Pricing Structure: The government confirms that while the solicitation is prepared as an IDIQ, quotes with option years may be considered, and annual price increases for option years are acceptable.

• Period of Performance: The anticipated period of performance following award is five years.

• Freight Terms: The government will not accept "Prepay and Add" freight terms for consumables.

• Test Volume Data: An updated version of Attachment A is provided to confirm accuracy.

• The submission deadline has been extended.

• Clarification on pricing structure and option years may influence how vendors structure their quotes.

• Freight terms are explicitly stated as not accepted, requiring vendors to adjust their standard terms if applicable.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Estimated Volumes.xlsx", provides estimated annual volumes for various products, likely related to diagnostic reagents or laboratory supplies. Bidders should use this information to understand the potential scale of demand for specific items.

The spreadsheet contains two primary columns: "Product Description" and estimated volumes for "Hines" and "Milwaukee". The product descriptions include a wide range of antibodies, stains, detection kits, solutions, and consumables used in laboratory testing and diagnostics. The volumes are presented as numerical quantities for each product at each location.

This attachment is crucial for bidders to assess their capacity, pricing strategies, and supply chain capabilities. It indicates the anticipated quantities of specific items required, allowing vendors to determine if they can meet the demand and to prepare accurate pricing and logistical plans for their proposals. The detailed list of products and their estimated volumes directly informs the scope of potential contract fulfillment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for immunohistochemistry (IHC) / in-situ hybridization (ISH) staining systems, reagents, and supplies. The Department of Veterans Affairs, Great Lakes Acquisition Center, is seeking to procure these items through a firm, fixed-price, Indefinite Delivery Indefinite Quantity (IDIQ) contract. The contract will cover the delivery, installation, and training for the systems, as well as ongoing supply of reagents and consumables.

• Two automated IHC/ISH staining systems are required, one for Edward Hines, Jr. VA Hospital and one for Clement J. Zablocki VA Medical Center.

• The systems must meet CLIA and CLSI performance standards for accuracy and precision.

• Specific technical features include DAB, red chromogen, dual and parallel staining capabilities, dimensions no larger than 35" wide, UPS, walk-away capability, case information tracking, minimum 60 slides/8-hour shift throughput, on-board deparaffinization/pretreatment, low maintenance, reagent level detection, compatibility with existing antibody menus, and Windows 10 or ESU coverage.

• Contractor shall provide training for at least two employees (one per facility).

• A 12-month warranty on parts and labor is required, along with telephone and on-site repair services during business hours.

• Contractor must provide all ancillary support equipment (UPS, computer, monitor, barcode reader, etc.) and manuals.

• Contract Type: Firm, Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: Five years, including ordering periods of one year each.

• Guaranteed Minimum: $250,000.

• Contract Maximum: $2,500,000.00 across all periods.

• Submission Deadline: January 30, 2026, 09:00 AM Central Time.

• Submission Method: Quotes to be sent via email to brandon.harris@va.gov.

• Evaluation Criteria: Best benefit to the Government at a reasonable price, considering price and technical capabilities. Technical factors include instrumentation, reportable parameters, efficiency of operation, and implementation plan.

• Offerors must submit commercial literature, pricing for all reagents/supplies, an implementation plan (including installation, validation, and training timeline), and operator's manuals.

• Full and open competition.

• NAICS Code: 334516 (size standard of 1000 employees).

• FSC/PSC: 6640.

• Attachment A contains estimated annual volumes for antibodies, reagents, and consumable supplies (volumes are not guaranteed).

• Solicitation provisions and clauses are incorporated by reference, including FAR 52.212-1, FAR 52.212-2, and FAR 52.212-4.