6835--Medical Gas Supply
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the RPO-East Research and Development Contracting Office, is seeking medical gas and delivery services for the VA Greater Los Angeles Medical Center at the West Los Angeles (WLA) and Sepulveda (SEP) Campuses. This is a Request for Quote (RFQ), issued as a combined synopsis/solicitation, for a five-year Indefinite Delivery, Indefinite Quantity (IDIQ) contract. This opportunity is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by February 9, 2026, at 3:00 PM EST.
Scope of Work
The contract requires the supply of various medical cylinder gases, including Liquid Nitrogen, Argon Gas, Compressed Air, Carbon Dioxide, and Oxygen, along with custom liquid gas mixes. All gases must conform to United States Pharmacopeia and National Formulary specifications, with manufacturers and fillers being FDA registered and compliant with FDA Current Good Manufacturing Practice (CGMP) regulations. The contractor will be responsible for delivery to specified locations within the WLA and SEP campuses, swapping out old tanks, and fulfilling emergency orders within 24 hours. Ancillary services include gas cylinder rental and disposal fees. Compliance with Federal Specification BB-C-101D, CGA Publications, and DOT specifications for cylinders is mandatory.
Contract Details
- Contract Type: Five-year Indefinite Delivery, Indefinite Quantity (IDIQ) Firm Fixed-Price for supplies.
- Period of Performance (POP): Estimated from February 18, 2026, to February 17, 2031.
- Ordering Period: February 1, 2026, through January 31, 2031.
- Minimum Award Guarantee: $5,000.00.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
- NAICS Code: 325120 Industrial Gas Manufacturing (Size Standard: 1200 Employees).
- Product Service Code (PSC): 6835 Medical Gases.
- FOB Point: Destination for all items.
Submission & Evaluation
- Quotes must be submitted via email only to Renee Kale (renee.kale@va.gov).
- Required Sections: Administrative, Technical (6-page limit), Redacted Technical, Price, and Past Performance (5-page limit). Pricing information must be separate from the technical section.
- Evaluation Criteria: Price (reasonableness), Technical (understanding of requirements and approach), and Past Performance (relevancy, recency, and satisfactory performance).
- Questions Deadline: All questions must be submitted in writing via email to renee.kale@va.gov by January 29, 2026. No site visit will be offered.
- Quote Acceptance Period: 60 calendar days.
Eligibility & Notes
- Offerors MUST be registered in the System for Award Management (SAM) database (www.sam.gov) and provide their UEI number to receive an award.
- Offerors must be certified SDVOSBs and listed in the SBA certification database, adhering to specific limitations on subcontracting.
- Compliance with VA Section 508 accessibility standards, Executive Order 13899, and prohibitions on certain telecommunications equipment and Kaspersky Lab products is required.
- Insurance requirements include Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability.
- Electronic submission of payment requests is mandated via VA's Electronic Invoice Presentment and Payment System.