6835--Medical Gas Supply

Amendment / Modification

This amendment (0003) to solicitation 36C24E26Q0010 addresses vendor questions, revises the Statement of Work (SOW), and extends the response deadline.

• Statement of Work (SOW) has been revised.

• A new document, "Questions and answers," has been attached.

• An updated SOW, "Attachment 1- SOW - Medical Cylinder Gas2-17-2026," is provided.

• The due date for quotes has been extended.

• Vendor questions are now due by February 19, 2026, at 10:00 AM Eastern Time.

• The overall response date for the solicitation has been extended.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish a contract for the supply of medical cylinder gases to the VA Greater Los Angeles Medical Center at the West Los Angeles (WLA) and Sepulveda (SEP) Campuses.

• Provision of various medical cylinder gases, including but not limited to Liquid Nitrogen, Argon Gas, Compressed Air, Carbon Dioxide, and Oxygen.

• Gases must conform to United States Pharmacopeia and National Formulary specifications.

• Manufacturers and fillers must be FDA registered and comply with FDA Current Good Manufacturing Practice (CGMP) regulations.

• Compliance with Federal Specification BB-C-101D and Compressed Gas Association (CGA) publications is required.

• Contractor must provide verification of FDA and state licensing/certifications annually.

• Delivery to specific lab locations within the WLA and SEP campuses, with the ability to add locations.

• Contractor is responsible for swapping out old tanks upon delivery.

• Emergency orders must be filled within 24 hours.

• Invoices are to be submitted monthly.

• The contract covers the VA Greater Los Angeles Medical Center at the West Los Angeles and Sepulveda Campuses.

• Deliveries are scheduled for recurring, standing, and automatic orders as detailed in the SOW.

• Compliance with all applicable Federal, state, and local regulations.

• Provision of Material Safety Data Sheets upon request.

• Specific delivery windows and requirements for different locations.

• Handling of non-repairable government-owned cylinders as per government instructions.

• Cylinders and containers must comply with Department of Transportation (DOT) specifications and CGA publications.

• Contractor is responsible for maintenance and testing of contractor-owned cylinders.

• Government-owned cylinders remain the property of the ordering agency and shall not be exchanged without authorization.

Questions & Answers / Clarifications

This document provides official responses to questions submitted by potential bidders regarding the SAM.gov opportunity for gas supply to VA Medical Centers. It clarifies various aspects of the solicitation, SOW, and pricing.

• Current Contract Information: Bidders are directed to the SAM posting for details on the current contract number and supplier.
• CLINs / Pricing Sheet: Confirms that quantities and CLINs in Attachment 3 are estimates only for this Indefinite Delivery Indefinite Quantity (IDIQ) contract. Bidders are referred to SOW sections 2.5.2, 2.5.2.4, and 2.5.2.5.
• Gas Specifications: Clarifies that medical grade is required for several gases (e.g., Nitrogen, Carbon Dioxide) where industrial grade was questioned. Confirms purity levels for High Purity (99.998%) and Ultra High Purity (99.999%) Nitrogen. Notes that 160L and 180L liquid nitrogen tanks are interchangeable if the diameter fits existing brackets. Specifies K size (200cf) for Mix 0.05% Carbon Dioxide 99.95% Nitrogen.
• VA Owned Tanks: Provides an inventory of VA-owned tanks: 18 CO2 K size, 12 O2 K size, 12 O2 E size, 1 T size Custom Mix, and 1 K size Custom Mix. Reaffirms that quantities are estimates.
• Contract Transition: States there will be a 30-day period between contract award and the effective/start date, clarifying the estimated Period of Performance dates.
• Hydrostatic Testing: Confirms that hydrostatic testing for Government-owned cylinders is not included in this requirement.
• Emergency Delivery: The SOW defines expected delivery timeframes, and the contractor is responsible for accounting for emergency delivery pricing; offeror-created CLINs are not permissible.
• Licensing/Compliance: Clarifies that the contractor must comply with State of California licensing regulations while performing under the contract, and must provide all applicable licenses/certifications within 10 days of contract award. Technical acceptability will be evaluated per Attachment #2, page 38. References SOW sections 2.4 and 2.4.1.3, and FAR 52.212-4(q).

These clarifications provide critical details for bidders regarding product specifications, contract structure (IDIQ), government-owned assets, transition timelines, and compliance requirements, particularly concerning state licensing for medical gases. Bidders should review the referenced SOW sections and Attachment #2 for full context.

Amendment / Modification

This amendment extends the deadline for the receipt of offers and provides answers to vendor questions. It also includes revisions to the Statement of Work (SOW).

• Receipt of Offers: The hour and date for receipt of offers is extended to March 4, 2026, 10:00 AM EST.

• Vendor Questions: Answers to vendor questions are provided (see attached document).

• Statement of Work (SOW): The SOW has been revised (see attached document).

• The deadline for submitting quotes or proposals has been extended.

• Bidders are advised to review the attached answers to vendor questions and the revised SOW.

• All questions are due by February 19, 2026, at 10:00 AM Eastern Time.

Amendment / Modification

This amendment extends the deadline for the receipt of offers for solicitation 36C24E26Q0010.

• Block 11 (Amendment of Solicitation) is affected.

• The Hour & Date for Receipt of Offers is extended to 02-23-2026 at 10:00 EST.

Amendment / Modification

This document is Amendment 0002 to the solicitation 36C24E26Q0010.

• The primary content of this amendment is the attached document: "36C24E26Q0010 0002."

This amendment likely contains updates or changes to the original solicitation. Bidders should review the attached document for specific impacts on requirements, deadlines, or other submission details.

Amendment / Modification

This amendment extends the deadline for receipt of offers.

• Item 11: "AMENDMENT OF SOLICITATION"
• Block 11: "HOUR & DATE for Receipt of Offers"

The hour and date for receipt of offers is extended to February 17, 2026, 10:00 EST. Bidders must acknowledge receipt of this amendment prior to the new deadline. Failure to do so may result in the rejection of an offer. If a bidder desires to change an offer already submitted, such change must be made by letter or electronic communication referencing the solicitation and this amendment, and received prior to the new opening hour and date.

Solicitation / RFP / RFQ

This document is a solicitation for Medical Gas Supply. The contracting office is the Veterans Health Administration, Regional Procurement Office East, located in Pittsburgh, PA.

• The solicitation pertains to Product Service Code 6835.

• The North American Industry Classification System (NAICS) code is 325120.

• The solicitation number is 36C24E26Q0010.

• Response Date/Time/Zone: 02-17-2026 10:00 EASTERN TIME, NEW YORK, USA.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Further details are available in an amendment attachment. The primary document referenced is 36C24E26Q0010 0001.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing CLINs (Contract Line Item Numbers) and pricing information, updated on December 30, 2025. It serves as a pricing sheet for potential bidders to understand the cost structure associated with the opportunity.

• CLINs: Details various gases and related services, including Nitrogen (refrigerated and compressed), Argon, Air, Carbon Dioxide, and Oxygen, in different quantities and grades.
• Quantities and Units: Specifies quantities and units of measure (e.g., Liters, cf, pounds, EA) for each CLIN.
• Pricing Information: Includes fields for Unit Price and Total, though specific values are not detailed in this summary.
• Contract Period: Indicates 'Base' for all items, suggesting these are for the base contract period.
• POP Begin/End: Provides start and end dates for the Period of Performance.
• Delivery: Specifies 'Destination' as the FOB point for all items.
• Ancillary Services: Includes CLINs for Delivery, Gas Cylinder Rental, and Disposal fees.

Bidders should review this pricing sheet to understand the specific items, quantities, and potential costs associated with fulfilling the contract requirements. It is crucial for developing accurate proposals and understanding the overall financial scope of the opportunity. Note that alternative CLIN set-ups and daily vs. monthly rates are not considered, and FOB Destination applies to all items.

Solicitation / RFP / RFQ

This document outlines a five-year Indefinite Delivery, Indefinite Quantity (IDIQ) contract for supplies. The minimum award guarantee is $5,000.00, with the ceiling to be established at contract award. The North American Industry Classification System (NAICS) code assigned is related to supply. Quantities are estimates and not guaranteed.

• The contract will be for supplies.

• Specific clauses related to contract administration, terms and conditions, ordering, order limitations, and indefinite quantity are detailed.

• Insurance requirements include Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability ($200,000 per person; $500,000 per occurrence; $20,000 property damage).

• Prohibitions on providing or using specific products or services, including those related to covered telecommunications equipment, Kaspersky Lab products, and certain unmanned aircraft systems, are outlined.

• Compliance with Executive Order 13899 (Combating Anti-Semitism) is required.

• Electronic submission of payment requests is mandated via VA's Electronic Invoice Presentment and Payment System or conforming X12 EDI formats.

• Contract Type: Five-year IDIQ.

• Ordering Period: February 1, 2026, through January 31, 2031.

• Minimum Award Guarantee: $5,000.00.

• Maximum Order Limitation: Not specified beyond "Annual Amount of line items - provided at contract award."

• Quotes must be submitted by email only, with each section as a separate electronic copy.

• Required sections include: Administrative, Technical, Redacted Technical, Price, and Past Performance.

• Specific page limits apply to Technical (6 pages) and Past Performance (5 pages) sections.

• Pricing information must not be included in the technical section.

• Evaluation will be based on Price (reasonableness), Technical (understanding of requirements and approach), and Past Performance (relevancy, recency, and satisfactory performance).

• The period for acceptance of quotes is 60 calendar days.

• This solicitation is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified and listed in the SBA certification database.

• Specific limitations on subcontracting apply to SDVOSBs.

• Vendors must be registered in the System for Award Management (SAM) and provide their UEI number.

• Specific representations and certifications are required, including those related to the Buy American Act and small business programs.

• Offerors must comply with VA Section 508 accessibility standards for Information and Communication Technology (ICT).

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish a contract for the supply of medical cylinder gases to the VA Greater Los Angeles Medical Center at the West Los Angeles (WLA) and Sepulveda (SEP) Campuses.

• Procurement of various medical cylinder gases including, but not limited to, Liquid Nitrogen, Argon Gas, Compressed Air, Carbon Dioxide, Oxygen, and Custom Liquid Gas Mixes.

• Gases must conform to United States Pharmacopeia and National Formulary specifications.

• Manufacturers and fillers must be FDA registered and comply with FDA Current Good Manufacturing Practice (CGMP) regulations.

• Compliance with Federal Specification BB-C-101D, Compressed Gas Association (CGA) Publications G-7 and ANSI/CGA G-7.1 is required.

• Contractor must provide all applicable Federal, state, and local licenses/certifications within 10 days of award.

• Verification of FDA and state licensing for manufacturers and resellers is required annually.

• Delivery of gases to specified locations within the WLA and SEP campuses, with the ability to add locations.

• Contractor is responsible for swapping out old tanks upon delivery.

• Emergency orders must be filled within 24 hours of notification.

• Invoices are to be submitted monthly.

• The contract covers the VA Greater Los Angeles Medical Center at the West Los Angeles (WLA) and Sepulveda (SEP) Campuses.

• Specific delivery schedules and locations are detailed within the document for both campuses.

• Cylinders and containers must comply with Department of Transportation (DOT) specifications and Federal Food, Drug, and Cosmetic Act.

• Cylinders must be color-coded per CGA Publication C-9 and valves must comply with CGA Safety Bulletin SB-26 and CGA Publication V-1.

• Government-owned cylinders remain the property of the ordering agency and cannot be exchanged without authorization.

• Contractor is responsible for transportation charges for empty government-owned and contractor-owned cylinders.

• Contractor is responsible for all maintenance and testing of contractor-owned cylinders.

• Material Safety Data Sheets (MSDS) must be provided to the COR upon request.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) under solicitation number 36C24E26Q0010. The Veterans Health Administration, Regional Procurement Office East, is seeking to procure medical gas and delivery services.

• The core requirement is for medical gas and delivery services.

• A Statement of Work (SOW) is provided as Attachment 1, detailing specific requirements.

• The Period of Performance (POP) is estimated from 2/18/2026 to 2/17/2031.

• Any resulting award will be issued on a Standard Form 1449.

• Quotes are being requested; a written solicitation will not be issued separately.

• Detailed instructions for submitting a response, including specific requirements, are found in Attachment 2.

• Offerors must pay close attention to these submission instructions.

• Questions regarding the solicitation must be submitted in writing via email to Renee Kale (renee.kale@va.gov) no later than 1/29/2026.

• No site visit will be offered.

• This solicitation is competed as a Total Service Disabled Veteran-Owned Small Business (SDVOSBC) Set-Aside.

• The applicable NAICS Code is 325120 (Industrial Gas Manufacturing) with a business size standard of 1200 employees.

• An SBA class waiver exists.

• Offerors MUST be registered in the System for Award Management (SAM) database to receive an award.

• This notice incorporates provisions and clauses effective through FAC 2025-06.

• Attachments include: Attachment 1 (SOW), Attachment 2 (Terms & Conditions/Submission Instructions), and Attachment 3 (CLINS/Pricing Sheet).