Linen Carts and Hampers, Durham VAMC

Amendment / Modification

This amendment (0001) extends the solicitation deadline for the "Linen Carts & Hampers for Durham VAMC" requirement.

• Solicitation Deadline: Extended until June 5, 2026.
• Quote Submission Deadline: Extended until 10:00 AM EST on June 5, 2026.

Potential quoters must submit their quotes by the new deadline of June 5, 2026, 10:00 AM EST. All other aspects of the original solicitation remain in effect unless otherwise stated.

Amendment / Modification

This amendment extends the deadline for receipt of offers and modifies Section B.4 (Salient Characteristics) and incorporates Clause 52.222-90.

• Receipt of Offers: The hour and date for receipt of offers is extended to June 5, 2026, at 10:00 AM EDT.

• Section B.4 Salient Characteristics: Corrections have been made to this section.

• Clause 52.222-90: This clause, "Addressing DEI Discrimination by Federal Contractors (APR 2026) (DEVIATION)," has been incorporated to implement Executive Order 14398.

• The deadline for submitting offers has been extended.

• Bidders must acknowledge receipt of this amendment.

• The updated Salient Characteristics and the new DEI clause are now part of the solicitation requirements.

Solicitation / RFP / RFQ

This solicitation is for the procurement of ten (10) "Step-On Linen Hampers (Premium Style)" and two (2) "Aluminum Linen Carts (Large Capacity)". The acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 812331 (Linen Supply) with a size standard of $40 Million.

• Linen Hampers: Ten (10) premium style, step-on linen hampers designed to hold approximately 30-gallon liners, with typical dimensions of 22" L x 20" W x 37" H. They must be constructed from high-impact, chemical-resistant plastic or similar durable material with corrosion-resistant metal components. Features include a foot-pedal mechanism for hands-free operation, a slow-close/damper lid, four casters (two swivel, two fixed) with locking capability, and compliance with infection control and fire safety standards. Accessories must be compatible with washable, leak-resistant linen bags.

• Linen Carts: Two (2) large capacity aluminum linen carts, approximately 24" D x 60" W x 66" H, suitable for transporting 24-30 beds worth of linen. They must be made from lightweight, corrosion-resistant aluminum with adjustable shelves. Features include heavy-duty casters (6" diameter, ball-bearing), full-perimeter bumpers, recessed handles, and a load capacity exceeding 1,000 lbs. Optional features like covers and locking casters are noted.

• Contract Type: Firm-Fixed-Price, Requirements contract.

• Period of Performance: Not explicitly stated, but delivery dates are specified.

• Estimated Value: Not stated.

• Submission Deadline: April 27, 2026, 10:00 AM EST.

• Submission Method: Via email to Monique Cordero at monique.cordero@va.gov.

• Quote Assembly: Quotes must be assembled into specific sections (Quote Form, Pricing, Quoters Representations and Certifications, Technical Approach, Schedule).

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Technical approach and price are the primary factors. Technical approach will be rated acceptable or unacceptable.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors MUST be a verified SDVOSB vendor at the time of quote submittal and award, listed in the SBA's Veteran Small Business Certification Program portal.

• NAICS Code: 812331 (Linen Supply).

• Size Standard: $40 Million.

• Simplified Acquisitions Procedures (SAP) will be used.

• Offerors must have an active Federal Government registration in SAM.

• The technical approach volume shall not exceed thirty (30) pages.

• Failure to submit a complete proposal may result in an unacceptable determination.

Solicitation / RFP / RFQ

This solicitation is for the procurement of linen hampers and linen carts for the Department of Veterans Affairs Durham VA Medical Center. The acquisition is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Ten (10) Premium Style Step-On Linen Hampers with specific dimensions and features (e.g., foot-pedal, casters).

• Two (2) Large Capacity Aluminum Linen Carts with specific dimensions and features (e.g., heavy-duty casters, multiple shelves).

• Items must meet specified salient characteristics.

• Contract Type: Firm-Fixed-Price Requirements contract.

• Estimated Value: Approximately $40 Million.

• Period of Performance: Not explicitly stated, but implied to cover the delivery of the specified items.

• Offerors must be registered in the System for Award Management (SAM).

• Proposals will be evaluated based on price and other factors, with technical and past performance being significant.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda attached.

• Offerors must complete blocks 12, 17, 23, 24, & 30 of the SF 1449.

• This acquisition is a 100% SDVOSB set-aside.

• Offerors must be verified and listed in the VA's Vendor Information Pages (VIP) database as an eligible SDVOSB at the time of offer and award.

• NAICS Code: 812331 - Linen Supply.

• Size Standard: $40 Million.

• The solicitation number is 36C24626Q0395.

• The offer due date is April 3, 2026, at 10:00 AM EDT.

• Inquiries should be directed to Monique Cordero via email.

Sources Sought Notice

This notice is for market research purposes to identify potential sources for linen carts and hampers for the Department of Veterans Affairs Durham VA Medical Center. It is not a solicitation, Request for Proposal (RFP), or Request for Quote (RFQ). Responses will help determine if a future solicitation is necessary and if a set-aside is appropriate.

• Step-On Linen Hampers (Premium Style): Quantity 10. Must hold ~30-gallon liners, be made of durable plastic/material, have a hands-free foot-pedal mechanism with a slow-close lid, and include four casters (two swivel, two fixed, with locking capability). Must meet infection control and fire safety standards. Compatible with washable, leak-resistant linen bags.

• Aluminum Linen Carts (Large Capacity): Quantity 2. Dimensions approx. 24" D × 60" W × 66" H. Suitable for transporting large volumes of linen (24-30 beds). Constructed from lightweight, corrosion-resistant aluminum with multiple adjustable shelves. Equipped with heavy-duty casters (6" diameter) and full-perimeter bumpers. Load capacity exceeding 1,000 lbs.

• Interested companies should respond via email to Monique.Cordero@va.gov.

• Required information includes: POC details, company name, SAM UEI, small business/socioeconomic status, address, relevant certifications/licenses, country of origin, and capabilities statement.

• Responses will be reviewed to support future determination of set-aside requirements, including SDVOSB/VOSB set-asides if the rule of two is met.

• All responses will be reviewed, regardless of business size.

• Small businesses must be registered in the SBA Small Business Search (SBS).

• Future solicitations may consider set-asides for SDVOSBs and VOSBs registered in the SBA Dynamic Small Business Search (DSBS).

• Response Date/Time: March 16, 2026, 10:00 AM Eastern Time, New York, USA.

• NAICS Code: 812331 (Linen Supply)

• Product Service Code: 7240

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 6, 100 Emancipation Drive, Hampton VA 23667.

• Place of Performance: Department of Veterans Affairs, Durham VA Medical Center, 508 Fulton Street, Durham NC 27705.