7510--763_Printer Supplies_VA CMOP Lancaster_36C77026Q0075 763-26-1-228-0089 -Lancaster CMOP PRINTER/SUPPLIES

Solicitation / RFP / RFQ

This solicitation is for the procurement of imaging kits, copy paper, and toner cartridges to support the Lancaster Consolidated Mail Outpatient Pharmacy (CMOP) operations. These supplies are essential for the new semi-automated packers (SAP’s) used in prescription fulfillment for Veteran patients.

• Imaging Kit: Lexmark M5270, Part Number 58D0Z00 (Item ID 21235). Required for printer maintenance and imaging functionality.
• Copy Paper: Aspen 30, 8.5x11 inches, 20 lb, 92 brightness, 30% recycled (CAS054901) (Item ID 21336). Must be sourced from an AbilityOne Authorized Distributor. Compatible with high-speed copiers, laser printers, and fax machines.
• Toner Cartridge: Lexmark M5270 Black, Part Number 25B3074 (Item ID 21236). Essential for continuous printing operations.

Estimated usage: Imaging Kits (20/month), Copy Paper (640 cases/16 pallets per month), Toner Cartridges (80/month).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Six (6) months.

• Place of Performance: VA CMOP Lancaster, 2962 S. Longhorn Dr., Lancaster, TX 75134-2118.

• First Delivery: Approximately 10 days ARO (After Receipt of Order), estimated around 03/02/2026.

• Submission Deadline: February 10, 2026, 09:00 CST.

• Submission Method: Email to Michael.McAlhaney@va.gov.

• Required Documents: Signed SF1449, Quote (Excel format), Authorized Distributor Letter, Completed 52.225-2 BUY AMERICAN CERTIFICATE.

• Evaluation Factors: Technical or Quality, Past Performance, and Price.

• This acquisition is an Unrestricted set-aside.

• Item #2 (Copy Paper) can only be awarded to an AbilityOne Authorized Distributor.

• An NMR Waiver for NAICS code 325992 is being utilized.

• The solicitation incorporates clauses related to small business concerns, including SDVOSB requirements (VAAR 852.219-73 and 852.219-76).

• Vendors must be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter.

• No used, refurbished, or remanufactured items are allowed. Gray market and counterfeit items are prohibited.

• Deliveries must be accompanied by a packing slip with specific information.

• Invoices must be submitted electronically via VA’s Electronic Invoice Presentment and Payment System or conforming X12 EDI formats.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, specifically for contracts involving supplies or products.

• Subcontracting Limitations: Offerors must certify whether they will pay no more than 50% of the government contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) listed in the SBA certification database. Costs of materials are excluded from this calculation.
• Nonmanufacturer Rule: For contracts involving supplies from a nonmanufacturer, offerors must certify that they will supply products from a domestic small business manufacturer or processor, unless a waiver is granted. Specific criteria for qualifying as a nonmanufacturer are also detailed, including employee count (under 500, or 150 for IT VAR exception), primary business in retail/wholesale trade, and taking ownership of items.
• Manufacturer Representation: Offerors can also certify that they are the manufacturer or producer of the end item, and that it is manufactured or produced in the United States.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Compliance Verification: The offeror understands that they may be required to provide documentation (e.g., invoices, subcontracts) to verify compliance with subcontracting limitations during contract performance or upon completion.

This certification is mandatory. Offerors must complete, sign, and return this form with their bid, quotation, or proposal. Failure to provide the completed certification will render the offer ineligible for evaluation and award. Bidders must carefully review and understand the subcontracting limitations and their eligibility as a manufacturer or nonmanufacturer before submitting their offer.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (52.225-2) provision, which requires offerors to certify compliance with the Buy American Act for supplies. Bidders must complete this form to indicate the origin of end products and their components.

• Certification of Domestic End Products: Offerors must certify that each end product is a domestic end product, unless listed otherwise.
• Critical Component Identification: Offerors must identify domestic end products that contain a critical component.
• Foreign End Products Listing: Offerors must list any foreign end products, their country of origin, and whether they exceed 55% domestic content (unless COTS).
• Definitions: Key terms such as 'domestic end product,' 'foreign end product,' and 'COTS item' are defined within the solicitation's "Buy American—Supplies" clause.

Completion of this certificate is a mandatory part of the offer submission. Bidders must accurately identify the origin and domestic content of all end products proposed to ensure compliance with the Buy American Act. Failure to properly complete this form may impact offer evaluation and award.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet (Excel format) for Solicitation RFQ 36C77026Q0075. Bidders are required to complete and submit this pricing schedule as part of their quote.

• RFQ Number: 36C77026Q0075
• Contact Information: Quotes should be emailed to Michael.McAlhaney@va.gov.
• Key Dates:
  • Estimated Issue Date: 01/28/26
  • Close Date: Tue, 02/10/26 @ 09:00 AM (CST)
  • Estimated Award Date: 02/13/26
  • Estimated Delivery Date: 02-13-26 (TBD)
• Required Documents for Submission:
  1. SF1449 - Solicitation cover page (Signed)
  2. Quote - Price Schedule (This Excel format)
  3. Authorized Distributor Letter
  4. 52.225-2 BUY AMERICAN CERTIFICATE.docx (Completed)
  5. Note: Line Item #2 is restricted to an AbilityOne Authorized Distributor.
  6. Complete Section C.5 VAAR 852.219-76.
• Line Items: The spreadsheet details three line items:
  1. ITEM ID NO. 21235 KIT, IMAGING KIT, LEXMARK M5270, #58D0Z00, SAP FOR CMOP 763
  2. ITEM ID NO. 21336 PAPER, COPY (BRAND ASPEN 30) 8.5X11, 20LB 92 BRIGHT
  3. ITEM ID NO. 21236 TONER, LEXMARK M5270, BLACK, #25B3074, SAP FOR CMOP 763

This document is critical for bidders to understand the specific items being procured, their quantities, and the required format for submitting pricing. It also outlines essential submission requirements and deadlines, including specific instructions for Line Item #2 and other required documentation.

Solicitation / RFP / RFQ

The Department of Veterans Affairs, National CMOP Contracting Office is procuring miscellaneous printer supplies for the CMOP facility in Lancaster, TX. This is a STANDARD requirement.

• Item 1: LEXMARK M5270 Imaging Kit (#58D0Z00) - QTY: 120 units

• Item 2: COPY PAPER (BRAND ASPEN 30) 8.5X11, 20LB 92 BRIGHT - QTY: 3840 cases (5000 sheets per case)

• Item 3: LEXMARK M5270 Toner, Black (#25B3074) - QTY: 480 each

• One or more items are subject to the Buy American statute.

• Delivery is required monthly for six consecutive months.

• FOB Destination (Vendor pays shipping).

• Estimated Period of Performance (POP): February 13, 2026 - August 02, 2026

• Delivery Schedule: Monthly deliveries for six months.

  • Delivery Line 1: 20 units per month
  • Delivery Line 2: 640 cases / 16 SK per month
  • Delivery Line 3: 80 each per month

• Response Date/Time: February 10, 2026, 09:00 AM Central Time, Chicago, USA.

• Submission Method: All solicitation packages to be submitted via email to Michael.McAlhaney@va.gov.

• Required Documents:

  1. SF1449 - Solicitation cover page (Signed)
  2. Quote - Price Schedule (Excel format)
  3. Authorized Distributor Letter
  4. Completed 52.225-2 BUY AMERICAN CERTIFICATE.docx
  5. Line Item #2 requires an AbilityOne Authorized Distributor.
  6. Completed Section C.5 VAAR 852.219-76

• Vendors must be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter.

• Failure to provide the Price Schedule and required information may result in technical unacceptability.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 325992 (Photographic Film, Paper, Plate, Chemical, and Copy Toner Manufacturing)

• An NMR Waiver for NAICS code 325992 is being utilized.

• The solicitation will be posted on Contract Opportunities (SAM.GOV).

• Vendors are responsible for monitoring SAM.GOV for changes or amendments.

• Contact: Michael W. McAlhaney, Contract Specialist, Michael.McAlhaney@va.gov, (913) 684-1976.