Airshow Buses 2026

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding Solicitation FA480326Q0008 for Airshow Buses 2026.

• Route Distance: Government expects round trip routes of 2 miles and 10 miles, with the latter comprising approximately 5% of total bus trips.
• Incumbent Contract: There is no incumbent or active contract for this service.
• Award Timeline: The government's goal is to award the contract by March 20.
• Driver Information: 1-2 days advance notice for driver information is acceptable, provided their availability is guaranteed.
• Bus Dates: Buses are needed for the 28th and 29th, not the 27th.

This Q&A clarifies key operational details and timelines, which may influence bidder proposals. Specifically, the award timeline and driver information requirements have been clarified.

Amendment / Modification

This amendment modifies the solicitation FA480326Q0008, originally dated 02 March 2026, with the following changes:

• Statement of Work (SOW): The SOW dated 27 February 2026 has been removed and replaced with a revised SOW dated 09 March 2026.

• Questions & Answers: A new version, "Questions and Answers V2," has been added.

• Section M: The following statement has been added to Section M: "The Government reserves the right to award all, some or none of the buses."

• Other Terms and Conditions: All other terms and conditions remain unchanged.

• Attachments:

  • Removed: "Attachment 01 SOW Air Show Buses 27 February 26" and "03 Questions and Answers FA480326Q0008".
  • Added: "Revise SOW dated 9 March 26" and "Questions and Answers 2 FA480326Q0008".

• Section M (Evaluation Factors for Award): Modified to include the statement regarding the government's right to award all, some, or none of the buses.

• The SOW has been updated, which may affect technical requirements. Bidders should review the revised SOW dated 09 March 2026.

• Updated Q&A are provided, which may clarify previous requirements or introduce new information.

• The evaluation criteria (Lowest Price and Technically Acceptable) remain the same, but the process for determining technical acceptability is detailed, and the government's right to award all, some, or none of the buses is explicitly stated.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide shuttle services for an event at Shaw AFB, SC.

• Provide personnel, vehicles, and other items to transport up to 6,000 guests over two days.

• Operate two distinct bus routes.

• Supply four (4) handicap buses and six (6) buses with a capacity for 56 passengers each.

• Ensure all buses are fully operational; inoperable buses must be replaced within 2 hours.

• Buses must have current state registration and proof of insurance.

• Operators must possess a valid, state-issued Commercial Driver's License (CDL).

• Non-ADA buses must hold a minimum of 40 people; ADA buses must hold a minimum of 20 people.

• All buses must be capable of communicating with base ground transportation dispatchers.

• Buses will operate on both paved and gravel surfaces.

• Dates: Saturday, 28 March 2026 and Sunday, 29 March 2026.

• Operating Hours: 0830 – 1800 daily.

• Location: Shaw AFB, SC 29154.

• Buses will wait approximately five (5) minutes at each stop or until full.

• Drivers must arrive by 0745 to receive maps and position vehicles.

• Contractor must provide a designated point of contact (POC) for all contractual matters.

• Security vetting for all drivers is required at least 10 days prior to the event.

• Drivers must present REAL ID-compliant driver's license or federally recognized identification for base access.

• Compliance with all base traffic regulations, including speed limits (30 MPH unless posted) and seatbelt use.

• Prohibition of cell phone use by operators unless safely parked or using a hands-free device.

• Prohibition of portable headphones, earphones, or other listening devices while operating a vehicle.

• Prohibition of weapons, firearms, or ammunition on base.

• Compliance with DoD 5400.7-R regarding For Official Use Only (FOUO) material.

• Reporting of any security threats or circumstances.

• Contractor is responsible for safeguarding Government property.

• No compensation for delays due to military exercises or deployments.

• Emergency medical transportation and treatment on Shaw AFB will be provided by the U.S. Government.

• The contractor is responsible for reimbursing the Government for these medical services.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding Solicitation FA480326Q0008 for Airshow Buses 2026.

• Route Distance and Time: The government anticipates round trip routes of 2 miles, with a second route option of 10 miles round trip. This longer route is expected to constitute approximately 5% of total bus trips.
• Incumbent Contract: There is no incumbent contractor for this requirement, and no active contract is currently in place.

This Q&A document clarifies logistical details and contract history, which may inform bidder proposals. No changes to solicitation requirements or deadlines are indicated.

Amendment / Modification

• The response due date for the solicitation has been extended from 05 Jan 2026 to 16 Mar 2026.

• Attachment 03, "Questions and Answers," has been added to the solicitation.

• Solicitation/Contract Form: Response Due Date

• Attachments: Addition of "Attach. 03 Questions and Answers FA480326Q0008"

• The proposal deadline has been extended to 16 Mar 2026.

• Bidders should review the newly added "Questions and Answers" attachment for clarification on solicitation details.

Statement of Work (SOW)

To provide shuttle services for guests attending an event at Shaw Air Force Base (AFB), SC.

• Provide personnel, vehicles, and other necessary items to transport up to 6,000 guests over two days.

• Requires up to 20 buses, with a minimum of four (4) ADA-compliant buses (minimum 20-person capacity).

• Non-ADA buses must have a minimum 40-person capacity.

• Buses must be operational and available as scheduled. Inoperable buses must be replaced or repaired within 2 hours.

• Vehicles must have current state registration and proof of insurance.

• Operators must possess a valid Commercial Driver's License (CDL).

• Buses must be capable of communicating with base ground transportation dispatchers.

• Buses must operate on both paved and gravel surfaces.

• Dates of Service: Saturday, 28 March 2026 and Sunday, 29 March 2026.

• Operating Hours: 0830 – 1800 daily.

• Location: Shaw AFB, SC 29154.

• Two distinct bus routes will be assigned; a route map will be provided.

• Buses will wait approximately five (5) minutes at each stop or until full.

• Drivers must arrive by 0745 daily.

• Contractor must provide a designated point of contact (POC).

• Security vetting for drivers is required at least 10 days prior to the event.

• Drivers require REAL ID-compliant driver's license or federally recognized identification for base access.

• Contractor is responsible for returning identification media.

• Compliance with all base traffic regulations is mandatory, including seatbelt use, speed limits (30 MPH unless posted), and restrictions on cell phone use (hands-free only) and headphones.

• Possession of weapons, firearms, or ammunition is prohibited.

• Compliance with DoD 5400.7-R regarding For Official Use Only (FOUO) material.

• Contractor personnel must report security threats.

• Contractor is responsible for safeguarding government property.

• No compensation for delays due to military exercises or deployments.

• Emergency medical transportation and treatment on Shaw AFB will be provided by the Government.

• The contractor is responsible for reimbursing the Government for the cost of these medical services.

Other / Unclassified

This document is a placeholder indicating that the PDF file is protected and cannot be opened with the current reader. It advises the user to download a compatible PDF reader.

This document does not contain any substantive information related to the SAM.gov opportunity. It serves only as a notification that the intended document is inaccessible due to protection measures.

Solicitation / RFP / RFQ

This solicitation (FA480326Q0008) is for "Air Show 2026 Buses" and seeks proposals for transportation services. The government is procuring services to transport approximately 6,000 guests over two days.

• Provide all necessary personnel, vehicles, and services to transport guests.

• Transport up to 6,000 guests (3,000 per day) between designated parking lot bus stops and event bus stops.

• The service is required over two days.

• The Product Service Code is V222.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: March 28, 2026, to March 29, 2026.

• NAICS Code: 485510 (Bus and Other Motor Vehicle Transit Systems).

• Size Standard: $19,000,000.00.

• Offer Due Date: January 5, 2026, at 2:00 PM EST.

• Questions Cutoff Date: March 6, 2026, at 12:00 PM EST.

• Quotes must include pricing for CLIN 0001, technical acceptability (5-page limit), discount terms, contractor information (name, address, CAGE code, GSA Schedule), point of contact, completed Reps & Certs, and a signed SF 1449.

• Prices must be valid through March 30, 2026.

• Evaluation Factors: Lowest Price and Technical Acceptability. Technical acceptability will be assessed based on a technical narrative demonstrating the ability to meet SOW requirements. The government will evaluate the lowest priced offers for technical acceptability.

• This acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, and 52.212-2 and 52.212-5 are attached.

• DFARS clauses are also incorporated by reference.

• Attachments include: Wage Determination Rev 28 (dated 3 Dec 2025) and SOW Air Show Buses (dated 27 Feb 2026).

Form / Attachment / Pricing Sheet

This document is the "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT," Revision No. 28, dated December 3, 2025. It provides the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for the area of South Carolina County of Sumter.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates required fringe benefits (Health & Welfare, Vacation, Holidays).
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Details specific footnotes for computer employees and hazardous pay differentials.
• Outlines requirements for uniform allowances and the conformance process for unlisted classifications.

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified area. It establishes the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Statement of Work (SOW)

To provide shuttle services for guests on Shaw Air Force Base (AFB), SC.

• Provide all necessary personnel, equipment, tools, materials, and supervision for shuttle services.

• Operate two bus routes on Shaw AFB.

• Transport up to 6,000 guests over a 3-day period.

• Buses will be assigned to one of two designated routes and will only stop at designated points on their route.

• A bus route map will be provided to drivers.

• Dates: March 27, 2026, through March 29, 2026.

• Hours of Operation: 0900 – 1900 daily.

• Location: Shaw AFB, SC 29154.

• Personnel: Provide qualified drivers.

• Vehicles: Provide buses suitable for transporting guests.

• Schedule Adherence: Buses will wait approximately 5 minutes at stops or until full before proceeding.

• Safety: Drivers must comply with base traffic laws, including seatbelt usage and speed limits (30 MPH unless otherwise posted). Use of cell phones while driving is prohibited unless using a hands-free device. No weapons, firearms, or ammunition are permitted on base.

• Identification: Provide a list of driver names at least 10 days prior to the event for pass and identification item acquisition. Return all identification media upon contract expiration or employee departure.

• Security: Comply with DoD 5400.7-R regarding For Official Use Only (FOUO) material. Safeguard government property.

• Reporting: Report any circumstances that may pose a threat to security.

• Emergency medical transportation and treatment on Shaw AFB will be provided by the government.

• The contractor shall reimburse the government for the cost of these medical services.

• N/A

• In case of medical emergencies, call the provided medical group number.

• Cancellations due to inclement weather may occur on short notice.

• No compensation will be claimed for delays resulting from military exercises or deployments.