Air Show VIP Tent Rental

Amendment / Modification

• The Statement of Work (SOW) has been updated to include the requirement for a designated on-call point of contact with a direct phone number for Air Show support.

• The required response time to an airshow event, after an initial phone call, has been reduced to less than one hour.

• Statement of Work (SOW)

• Attachment: FY26 Air Show Tents SOW (modified to FY26 Air Show Tents SOW_1.1, with an updated date and URL)

• The solicitation number remains FA820126Q0006.

• The effective date of this amendment is February 19, 2026.

• The original solicitation date was February 4, 2026.

• The document does not explicitly state if proposal deadlines or evaluation factors were modified, but it does extend the hour and date specified for receipt of offers.

Statement of Work (SOW)

To provide a Commander's VIP Tent for the 2026 Warriors Over the Wasatch Airshow, offering a professional environment for distinguished guests.

The contractor shall supply, deliver, set up, tear down, and remove temporary tents, tables, chairs, linens, and outdoor furniture. Specific items include:

• Tents: One 30’ x 50’ and one 30’ x 60’ white canopy tents.

• Anchoring: Sixteen 1800 lb. cement bases.

• Seating: 475 white plastic folding chairs, 6 three-person wicker couches, and 12 one-person wicker outdoor chairs.

• Tables: 40 sixty-inch round tables and 6 outdoor wooden side/end tables.

• Linens: 26 red, 26 white, and 28 blue round linens sized for 60-inch tables.

• Event Dates: June 27-28, 2026.

• Setup Completion: No later than June 25, 2026.

• Removal Completion: No later than June 29, 2026.

• Place of Performance: Flight line at Hill Air Force Base, Utah.

• Insurance: Contractor must maintain sufficient insurance valid through the period of performance.

• Base Access: Personnel require base access and are subject to vetting; identification is required.

• Airshow Coverage: A qualified on-site representative must be present from 0600-1800 MDT on June 26-28, 2026, for maintenance and repairs. An on-call POC must be available 24/7 for the entire period of performance (June 25 - June 29, 2026), with specific response times for critical (1 hour on-site) and non-critical (2 hours resolution) issues.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Air Show VIP Tent Rental opportunity.

• Site Visit & Timeline: The site is established on the flight line. Delivery and setup are scheduled for June 25, 2026, by 1600hrs, with teardown by June 28, 2026, by 2000hrs. No access is available prior to June 25.
• Guest Count: Expect approximately 200 VIPs per day for the Commander's Tent and 200 for the Thunderbirds VIP Tent.
• Tent Configuration: Two tents are required: one Commander's Tent and one Thunderbirds VIP Tent. Sizes are detailed in the SOW.
• Climate Control & AV: Climate control, lighting, flooring, and AV capabilities are not required.
• Furniture & Linens: Specific requirements for round tables (seating 6-8), round cotton linens (red, white, blue), 6 three-person outdoor wicker couches, 12 one-person outdoor wicker chairs, and 6 outdoor wooden tables are detailed in the SOW.
• Base Access & Security: Visitor access information (Driver's License, passport) is required for background checks for non-airshow days. Passes/badges will be provided for airshow days. No security clearance is required.
• Insurance: A Certificate of Insurance (COI) must be submitted prior to the event. Insurance amounts should be based on event size, weather cancellation, and liability.
• Pricing: An itemized breakdown is preferred over a lump sum.
• Government-Furnished Services: Government will provide port-a-johns and hand washing stations.
• Weather Contingencies: No specific contingency plans are provided. Weather-resistant structures are required. Vendors are responsible for their equipment damage via insurance.

This Q&A document clarifies requirements and timelines, which bidders should consider when preparing their quotes. No changes to submission deadlines or rules were explicitly stated, but bidders should ensure their proposals align with these clarifications.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for "Air Show VIP Tent Rental" services. The government is procuring equipment, materials, and labor for the delivery, setup, and tear-down of temporary tents, tables, chairs, linens, and outdoor furniture for the "2026 Warriors Over the Wasatch Airshow."

• Provision of temporary tents, tables, chairs, linens, and outdoor furniture.

• Delivery, setup, tear-down, and removal of all provided equipment.

• Services are required for the "2026 Warriors Over the Wasatch Airshow."

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: June 25, 2026, to June 28, 2026.

• Quotations are due by close of business on February 11, 2026.

• The document references "See Schedule" for specific details, which is not fully provided in the extracted text but is indicated as Item 0001.

• Evaluation criteria are not detailed in the provided sections.

• This is a 100% Small Business Set-Aside.

• NAICS Code: 532289 (Tent and Party Rental).

• Size Standard: USD 13,000,000.00 Annual receipts.

• The document includes standard FAR and DFARS clauses related to contract administration, payment, and representations and certifications.

• Section J lists "FY26 Air Show Tents SOW" as an attachment, dated February 02, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective is to provide a first-class and professional environment for hosting state and local leaders, senior leadership, and other distinguished guests during the 2026 Warriors Over the Wasatch Airshow.

The contractor shall provide all equipment, materials, and labor for the delivery, setup, teardown, and removal of temporary tents, tables, chairs, linens, and outdoor furniture for the Commander's VIP Tent. Specific items include:

• Tents: One 30’ x 50’ and one 30’ x 60’ white canopy tent.
• Anchoring: Sixteen 1800 lb. cement bases.
• Seating: 475 white plastic folding chairs, 6 three-person wicker couches, and 12 one-person wicker outdoor chairs.
• Tables: 40 60-inch round tables and 6 outdoor wooden side/end tables.
• Linens: 26 red, 26 white, and 28 blue round linens sized for 60-inch tables.

Services include delivery, installation, dismantling, and removal of all provided items.

• Event Dates: 27-28 June 2026

• Setup Completion: No later than 25 June 2026

• Removal Completion: No later than 29 June 2026

• Place of Performance: Flight line at Hill Air Force Base, Utah, at a government-designated location.

• Insurance: Contractor must maintain sufficient insurance valid through the period of performance and hold the U.S. Air Force harmless for negligence.

• Base Access: Contractor personnel are subject to base access requirements, including potential background vetting and proof of identification.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from Hill Air Force Base for Air Show VIP Tent Rental. The government intends to award a Firm Fixed Price Contract on a Lowest Price Technically Acceptable (LPTA) basis. The requirement is a 100% Small Business Set-Aside.

• Rental of Airshow VIP Tents.

• Full installation must be completed no later than 25 June 2026.

• Complete removal must be completed no later than 29 June 2026.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but installation and removal dates are provided.

• Estimated Value: Not stated.

• Proposal Due Date: 11 February 2026 at 11:30 p.m. MST.

• Questions Due Date: 9 February 2026 at 12:00 p.m. MST.

• Submission Method: Quotes must be submitted via email to susan.murphy.6@us.af.mil and odalys.molina@us.af.mil.

• Evaluation: Lowest Price Technically Acceptable (LPTA). Only the lowest priced proposal will be evaluated for technical acceptability, followed by the next lowest if necessary. Only one award will be made.

• This requirement is a 100% Small Business Set-Aside.

• NAICS Code: 532289.

• The document references an attached Statement of Work (SOW).

• Applicable provisions and clauses include FAR 52.204-24, DFARS 252.232-7006 (Wide Area Workflow Payment Instructions), AFFARS 5352.201-9101 (AFSC Hill Ombudsman), FAR 52.204-24 (Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment), FAR 52.204-25 (Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment), and FAR 52.204-27 (Prohibition on a ByteDance Covered Application).