Annual Preventative Maintenance for an Eaton Brand 93PM 80KVA UPS (SN ES491UXX01)

Amendment / Modification

This amendment (0003) to solicitation 15A00026Q00000024 is issued to respond to bidder questions. It includes "Q and As_0003" and "Minimum Technical Requirements - Attachment A_REV 2".

• "Q and As_0003"
• "Minimum Technical Requirements - Attachment A_REV 2"

This amendment does not extend the hour and date specified for receipt of offers. Bidders must acknowledge receipt of this amendment. Failure to do so may result in rejection of the offer. If a bidder desires to change an offer already submitted, the change must be made by letter or electronic communication referencing the solicitation and amendment numbers, and received prior to the opening hour and date.

Form / Attachment / Pricing Sheet

This document outlines the minimum technical requirements for a preventative maintenance (PM) service contract for an Eaton Brand 93PM 80KVA UPS (SN ES491UXX01).

• Service Scope: Annual preventative maintenance for the specified UPS unit.

• Coverage: 24-hour/7-day on-site parts and labor for UPS electronics with an 8-hour response time.

• Preventative Maintenance: Includes one PM for the UPS annually (Eaton Flex Service Plan) and one PM for batteries annually.

• Battery Maintenance: Covers 16 lithium-ion rechargeable batteries (Model PHR2852-001A), all contained in one unit.

• Support: 24-hour/7-day phone support from EATON.

• Vendor Responsibilities: All parts, service, and travel are provided by the vendor. Consumables are paid for by the government. Any parts associated with the PM will be supplied by the vendor.

• Technician Requirements: Must be an Eaton certified technician for 3-phase UPS products.

• Location Requirement: Service must be performed within a 50-mile radius of the laboratory for prompt service.

• Contract Duration: The service is for a 5-year contract, including one base year and four option years, from 3/7/2026 to 3/6/2031.

• Delivery Location: FSL-A, 2600 Century Parkway NE, Suite 400, Atlanta, GA 30345.

• Bidders must be able to meet all specified technical requirements, including certification, response times, and location proximity, to be considered for this contract.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation DJA-26-ALAB-PR-0133.

• Incumbent: There is no incumbent contractor. Previous purchases were made via Government Purchase Card.
• Battery Strings: The number of battery strings is not specified in the technical description. Bidders are directed to the revised "Minimum Technical Requirements" for clarification.
• Parts, Service, and Travel: The requirement for "All parts, service and travel provided" is confirmed. Bidders inquiring about the exact quantity and part numbers for AC and DC capacitors and batteries are also directed to the revised "Minimum Technical Requirements" for details.

Key details regarding battery string quantities and specific part numbers for replacements are addressed by referring bidders to the revised "Minimum Technical Requirements." This may impact how bidders define their scope and pricing.

Amendment / Modification

This document is Amendment 0002 to Solicitation 15A00026Q00000024, effective February 9, 2026. The primary purpose of this amendment is to respond to bidder questions, as detailed in the "Q and As_0002" document (not provided here). No other changes are made to the solicitation.

This amendment primarily addresses bidder inquiries, implying potential clarification or modification of information related to the original solicitation.

While the amendment's main purpose is to answer questions, it does not explicitly state whether proposal deadlines or submission requirements have been extended or altered. Bidders should refer to the "Q and As_0002" document for specific impacts on their offers.

Questions & Answers / Clarifications

This document provides clarification on the requirement for "Service must be performed by Eaton-certified technicians for 3-phase UPS systems."

• Requirement Interpretation: The government confirms that the "Minimum Technical Requirements" mandate that the contractor or any third-party technician must be located within a 50-mile radius of the laboratory AND must be Eaton certified. Failure to meet this requirement will result in a "not technically acceptable" rating.
• Use of Third-Party Technicians: The government's response reiterates that the use of third-party technicians is permissible, provided they meet the specified certification and proximity requirements.

This clarification emphasizes the strict adherence required for technician certification and location, directly impacting how bidders must plan for service delivery and personnel qualifications to ensure technical acceptability.

Amendment / Modification

This amendment (0001) revises the "Minimum Technical Requirements - Attachment A" to address bidder questions regarding batteries.

• "Minimum Technical Requirements - Attachment A.pdf" has been DELETED.
• "Minimum Technical Requirements - Attachment A_REV 1.pdf" has been ADDED.

This amendment provides clarification on technical requirements. Bidders should refer to the revised Attachment A for updated details regarding battery specifications. No changes to proposal deadlines or submission rules are indicated.

Form / Attachment / Pricing Sheet

This document outlines the minimum technical requirements for a preventative maintenance (PM) service contract for an Eaton Brand 93PM 80KVA UPS.

• Service Scope: Annual preventative maintenance for the specified UPS unit (SN ES491UXX01).
• Coverage: Includes 24-hour/7-day on-site parts and labor, 8-hour response time, and 24-hour/7-day phone support from Eaton.
• Maintenance Details:
  • One (1) annual PM for the UPS unit.
  • One (1) annual PM for batteries, including 16 lithium-ion rechargeable batteries (Model PHR2852-001A).
  • All parts, service, and travel are provided.
• Location Requirement: Service must be performed within a 50-mile radius of the laboratory for prompt service.
• Certification: Service provider must be Eaton certified for 3-phase UPS products.

This document details the specific technical requirements and scope of work for a UPS maintenance contract. Bidders must ensure their proposed services meet or exceed these minimum technical specifications, including response times, coverage hours, and required certifications. The contract duration is 5 years (1 base year, 4 option years) from 3/7/2026 to 3/6/2031, with the service location specified as FSL-A, 2600 Century Parkway NE, Suite 400, Atlanta, GA 30345.

Form / Attachment / Pricing Sheet

This document outlines the minimum technical requirements for a preventative maintenance (PM) contract for an Eaton Brand 93PM 80KVA UPS.

• Service Scope: Annual preventative maintenance for the specified UPS unit.
• Coverage: 24-hour/7-day on-site parts and labor, 8-hour response time, 24-hour/7-day phone support.
• Maintenance: Includes one preventative maintenance for the UPS and one for the batteries annually.
• Inclusions: All parts, service, and travel are provided.
• Location Requirement: Service provider must be located within a 50-mile radius of the laboratory.
• Certification: Provider must be Eaton certified for 3-phase UPS products.
• Contract Period: 5 years total (1 base year + 4 option years) from 3/7/2026 to 3/6/2031.
• Delivery Location: FSL-A, 2600 Century Parkway NE, Suite 400, Atlanta, GA 30345.

This document details the specific technical requirements, service inclusions, contract duration, and location for the UPS maintenance opportunity. Bidders must ensure they can meet all listed requirements, including certification and response times, to be considered.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for preventative maintenance services for an Eaton Brand Uninterrupted Power Supply (UPS). The U.S. Department of the Treasury, Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is issuing this solicitation.

• Preventative maintenance services for an Eaton Brand Uninterrupted Power Supply (UPS).

• Services to be performed in accordance with "Minimum Technical Requirements", Attachment A.

• Product Service Code (PSC): 5975.

• Contract Type: Firm Fixed Price Task Order.

• Period of Performance:

  • Base Period: March 7, 2026 - March 6, 2027
  • Option 1: March 7, 2027 - March 6, 2028
  • Option 2: March 7, 2028 - March 6, 2029
  • Option 3: March 7, 2029 - March 6, 2030
  • Option 4: March 7, 2030 - March 6, 2031

• Offer Due Date/Local Time: February 12, 2026, 10:00 ET.

• Solicitation Number: 15A00026Q00000024.

• Evaluation Factor: Lowest Price Technically Acceptable.

• Questions regarding the solicitation must be submitted via email by 17:00 p.m. EST, February 10, 2026.

• Submissions (quotes) should not exceed five (5) pages.

• The acquisition is set aside for Small Business (100.00%).

• NAICS Code: 335999 (Size Standard: 600 Employees).

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, and 52.212-4.

• Attachment A: Minimum Technical Requirements.