Audio Booth Burlington CBOC (VA-26-00037160)

Amendment / Modification

• This amendment (0002) provides answers to questions and clarifications related to the solicitation.

• The document references "Amendment 0002 questions and answers" in the description.

• This amendment is for a solicitation and not a modification of an existing contract/order. It provides clarifications that may impact offer submissions. The original solicitation number is 36C26326Q0292.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the opportunity.

• Ceiling Height: The host room has a 9' ceiling with ACT edge trim along the wall of the booth. It is a drop ceiling, and mechanicals are present above it.
• Loading Dock/Staging: There is no loading dock. A staging area will need to be coordinated with the lessor.
• Ground Floor Access: All areas are on the ground level, and a freight/service elevator is not needed for 9ft panels.
• Mechanical Hookups: While specialized installations are typically handled by other vendors, the government will provide rough-ins with pull-conduit. The awardee will work with the contractor to make final MEP connections needed for the booth, as the spec calls for electrician hookups not staffed by audio booth installers.

These clarifications address specific details about the physical environment and the extent of government-provided MEP connections, which may influence bidder planning and proposals.

Amendment / Modification

• This document, Amendment 0001, provides answers to questions and addresses other relevant matters pertaining to the solicitation.

• The solicitation number is 36C26326Q0292.

• The amendment does not extend the due date for offers. Offerors must acknowledge receipt of this amendment prior to the specified hour and date for receipt of offers. Failure to do so may result in rejection of the offer. If an offeror wishes to change an offer already submitted, the change must be made by letter or electronic communication referencing the solicitation and this amendment, and must be received before the opening hour and date.

Questions & Answers / Clarifications

This document provides a clarification regarding a specific aspect of the audiology room setup for the opportunity.

• Question: Whether the audio booth is planned to be recessed into a pit or have no floor.
• Answer: The floor in the audiology room is recessed to a depth of 4 ¾ inches.

This clarification provides specific detail on the construction of the audiology room floor, which may impact bidder understanding of site preparation or booth installation requirements.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for one (1) Double Wall Exam Room audio booth to be custom fitted into new construction for the Burlington VA Community Based Outpatient Clinic (CBOC). The booth is intended for use in veterans' hearing tests.

• Double wall construction with premium 4" thick panels.

• Specific exterior and interior dimensions are provided.

• Flooring to be flush with the existing floor.

• 36-inch clear opening doors with full vision tempered glass.

• Vendor to provide and install all rough-in conduit, junction boxes, and necessary fittings.

• Receptacles to be 110V/20A duplex Hospital grade.

• Data outlets to be 4-port, turn-key installed with four CAT-6 cables.

• Electrical power and data ports to be installed in Cove Molding at 36 inches above finish floor.

• Recessed conduit drops, quad power outlets.

• Electrical connections to be installed by a licensed electrician.

• Vendor to provide and install light switches and dimmers.

• Booth vendor to provide factory or field-cut penetration for sprinkler system.

• Required line items include the audio booth, shipping, installation by a factory-trained team, and an extended warranty.

• Contract Type: Single Award, Firm Fixed Price.

• Period of Performance: Delivery within 30 days ARO (After Receipt of Order).

• Estimated Value: Not specified.

• Award Anticipated: 03/06/2026.

• Questions Due: February 18, 2026, by 10:00 AM CST.

• Offers Due: February 27, 2026, by 10:00 AM CST.

• Submission Method: Email to Mark.Clayburne@va.gov. Subject line must include RFQ 36C26326Q0292.

• Offerors must submit the SF 1449 form, filled out, signed, and submitted as the entire document, or submit their own quote with a statement of acceptance of terms and conditions.

• Evaluation: The Government intends to evaluate all line items on a group basis and make a single award. Evaluation factors are not detailed in this section but are referenced as "See Attached 52.212-2".

• This acquisition is a Veteran Owned Small Business Set-Aside.

• Offerors are required to be registered in SAM.gov at the time of award.

• Offerors must complete and submit the Certificate of Compliance for Limitations on Subcontracting (C.4).

• The contract will be awarded without discussions.

• Partial offers are not accepted.

• Late offers will be treated as described in 52.212-4.

• Delivery is FOB Destination.

Form / Attachment / Pricing Sheet

This document is a drawing, likely a floor plan, detailing the layout of a facility. It includes room labels such as 'Radiology', 'Viewing', 'Dressing', 'Audiology Booth', and 'Hearing Aid Fitting', along with dimensions and room numbers. This drawing is crucial for bidders to understand the physical space and requirements for any construction, renovation, or installation work related to this opportunity.

• Room labels and designations (e.g., 113, 113A, 113B, 115, 117).
• Room dimensions (e.g., 7'-6", 6'-8", 10'-0", 13'-14 4/32").
• Labels indicating specific areas or functions (e.g., 'RADIOLOGY', 'DRESSING', 'AUDIOLOGY BOOTH', 'HEARING AID FITTING', 'SPECIAL 1').
• Corridor designations (e.g., 'CORRIDOR C101').
• Various symbols and notations that may indicate structural elements, utilities, or specific requirements.

Bidders must review this drawing to accurately assess the scope of work, identify potential challenges, and develop a precise proposal. It informs decisions regarding material needs, labor, construction methods, and compliance with spatial requirements. Understanding the layout and dimensions is fundamental to providing a competitive and accurate bid for any related construction or modification services.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2), which offerors must complete and submit as part of their proposal. It is used to certify compliance with the Buy American Act.

• Domestic vs. Foreign End Products: Offerors must identify each end product as either domestic or foreign.
• Critical Components: For domestic end products, offerors must indicate if they contain a critical component.
• Foreign End Product Details: For foreign end products manufactured in the U.S. that do not qualify as domestic, offerors must specify the country of origin and, if applicable, whether they exceed 55% domestic content (unless COTS).
• Line Item Identification: Offerors must list the specific line item numbers for domestic end products containing critical components and for any foreign end products.
• Definitions: The provision references definitions for "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" as defined in the "Buy American-Supplies" clause.

Completion of this certificate is a mandatory requirement for proposals. Bidders must accurately identify the origin and domestic content of their end products to ensure compliance with the Buy American Act. Failure to properly complete this form may impact the evaluation of the offer.