B8030 Deep Clean

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for a commercial item, specifically a deep cleaning of the 2nd floor of Building 8030 at Dyess AFB. The government intends to award a Firm-Fixed Price (FFP) contract.

• Deep cleaning of the 2nd floor of B8030.

• Completion within 30 calendar days after contract award.

• An optional task for installing ceiling tiles is also included.

• Contract type: Firm-Fixed Price (FFP).

• Period of Performance: To be determined based on delivery schedule.

• Estimated Value: Not explicitly stated, but the SB Size Standard is $22.0 million.

• Deadline for Questions: February 11, 2026, by 2:00 PM CST.

• Deadline for Offers: February 16, 2026, by 5:00 PM CST.

• Submission Method: E-mail offers to nathaniel.joines.1@us.af.mil and christi.murphy.1@us.af.mil.

• Evaluation Criteria: Solely based on the lowest price of items found to be technically acceptable.

• Required Submission Components: Signed RFQ page, technical approach (including manpower, timeline, and method), and an itemized quote.

• NAICS Code: 561720.

• Small Business Size Standard: $22.0 million.

• Set-aside information is presented but not explicitly selected in the provided text.

• An optional site visit is scheduled for February 4, 2026, at 2:00 PM CST. Interested contractors should verify availability and RSVP.

• The government reserves the right to cancel the solicitation.

• Several amendments have been issued, including administrative updates, clarifications on delivery, and the addition of Q&A documents.

• Key attachments include FAR Provisions and Clauses, Statement of Work, Service Labor Wage Standards, and Q&A documents.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Deep Clean" requirement for solicitation FA466126Q0011.

• Overall Layout & Measurements: Provides specific square footage for walls, ceilings, and floors within the Command Post section. Confirms wall areas are measurable.
• IT/Server Rooms: Notes that the wall of phone lines should not be touched. Confirms there is significant dust, dirt, and debris buildup on the tiled floor.
• Animal Infestation & Biohazard: Details raccoon evidence, including a carcass, nesting material, and damage to ceiling tiles. Notes that a 3'x7' drywall section shows no visible damage behind it.
• Ceiling & Related: Clarifies that all ceiling tiles are to be removed and disposed of, with an option to quote reinstallation of new tiles provided by the government. Ceiling height is estimated between 7-8 ft. Assumes animal indications may be present throughout the ceiling space.
• Stairways: Confirms the handrail is loose and needs to be resecured.
• Kitchenette: States the fridge is unplugged and empty.
• General Condition & Logistics: Confirms debris should be hauled off-base. All rooms have power outlets. No unexpected hazards like asbestos are known.

This Q&A provides specific details on the condition of the work area, measurements, and potential hazards, which bidders should consider when preparing their proposals. It clarifies requirements related to ceiling tiles and debris disposal.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Deep Clean" solicitation (FA466126Q0011 B8030).

• Site Visit: No additional site visits will be allowed. The initial site visit was not mandatory.

• Contract Type: This is a brand new contract; there is no incumbent.

• Scope of Work: The contractor is responsible for animal carcass removal, disposal, and repair of holes created for access. This includes 100% stain removal from carpets without damage. Walls are to be cleaned of visible stains/marks, but wallpaper should not be removed or irreparably harmed. HVAC ductwork cleaning is required for exterior surfaces.

• Hydroxyl Air Treatment: Continuous operation is expected until odor elimination is confirmed by the government.

• Square Footage: Specific square footage for hallways, storage/offices, IT rooms, kitchenettes, and stairwells are provided. Approximately 290 ceiling tiles are needed.

• Animal Contamination: Contamination (bedding and excrement) is assumed to be throughout the shaded areas above the drop ceiling.

• Waste Disposal: All debris and animal carcasses must be disposed of off-base. SMSgt Corenna DeJesus or her delegate is the approval authority for disposal of items unable to be cleaned.

• Painting: Painting of drywall patches is not included in the contractor's scope.

• IT Room Work: Work in 100% supervised IT rooms must be completed between 0800-1600; after-hours work is not permitted in these specific rooms.

• Weekend Work: Performance may occur on weekends outside of IT rooms, provided base access is coordinated.

• The deadline for questions was February 9, 2026, at 2:00 pm central time.

• Amendment 2 includes Q&A, delivery date, question deadlines, and updated descriptions. Offerors' submissions remain valid if found technically acceptable.

Amendment / Modification

This document is Amendment 2 to Solicitation FA466126Q0011, which is a combined synopsis/solicitation for a commercial item.

Key updates include:

• Addition of a description for Amendment 1.

• Clarification regarding the RFQ delivery for a one-time deep clean.

• Updated deadline for questions to February 11, 2026, by 2:00 PM CST.

• Specified delivery timeline: completion within 30 calendar days after contract award.

• Addition of Attachment 4: Q&A (Pre-site visit Q&A).

• A note indicates that post-Q&A will be issued in a subsequent amendment.

• The deadline for questions has been updated.

• The delivery schedule has been clarified.

• Attachment 4 (Q&A) has been added.

• The deadline for submitting questions is now February 11, 2026, by 2:00 PM CST.

• The deadline for receipt of offers remains February 16, 2026, by 5:00 PM CST.

• Offerors must ensure their proposed delivery falls within 30 calendar days after contract award to be considered technically acceptable.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a one-time deep clean and restoration of a specific section of Building 8030 at Dyess Air Force Base to maintain a satisfactory facility condition and present a clean, neat, and professional appearance.

• Interior Cleaning: Focuses on IT infrastructure (server racks, phone lines), non-carpeted floors (tile, concrete), carpeted floors, stairways, ceilings, walls, and air quality.

• IT Infrastructure: HEPA vacuuming and dusting of server racks; cleaning of phone lines is excluded. Requires 100% supervision.

• Floors: Cleaning and sanitizing of tiled and carpeted floors, including removal of soil, dirt, debris, and litter.

• Stairways: Cleaning and sanitizing of stair guards, handrails, wall caps, and baseboards. Includes re-securing handrails and cleaning walls up to 72 inches from tread level.

• Ceilings: Removal and cleaning of drop ceiling tiles, cleaning of light fixtures and HVAC vent covers. Includes an option for reinstalling new tiles provided by the government. Requires closing an access point to prevent animal entry.

• Walls: HEPA vacuuming, cleaning, and sanitizing of walls in specified areas. Includes removal, patching, and finishing of a section of drywall to address a decomposing raccoon.

• Kitchenette & Office Rooms: Cleaning and sanitizing of kitchenette (including appliances and cabinets) and office areas. HEPA vacuuming and sanitizing of floors and office furniture (desks, safes, storage closets, accessories like keyboards, monitors, etc.).

• Air Quality: Sanitizing air using hydroxyl air treatment for odor neutralization.

• Work must be performed in accordance with applicable laws, regulations, Headquarters Air Force (HAF) standards, instructions, and commercial practices.

• Items unable to be cleaned or sanitized require explicit approval for disposal.

• Location: Building 8030, Dyess Air Force Base.

• Hours of Operation: Normal base hours are 7:00 am – 5:30 pm, Monday – Friday. Deviations are permitted for timely completion at no additional cost, with 3 days' notice to the point of contact.

• Federal Holidays: Services are not required on Federal Holidays. Specific holidays are listed.

• Base Closures: Work not accomplished due to base closure will be rescheduled.

• Supervision: 100% supervision is required for IT infrastructure cleaning.

• Access: No keys will be issued. Vendor performs services during normal duty hours. Access requires coordination with the Command Post and the authorized point of contact.

• Security: Compliance with base pass, identification, and vehicle pass requirements. Prohibition of weapons, firearms, and ammunition. Compliance with For Official Use Only (FOUO) regulations.

• Reporting: Vendor personnel must report any security threats.

• Contract Modifications: Must be approved by the Contracting Office prior to execution.

• Completion Notification: Contractor must notify the Contracting Officer in writing at least one week prior to the contract completion date to allow for inspection.

Solicitation / RFQ

This is a combined synopsis/solicitation (RFQ) for a commercial item, seeking quotes for services related to a "Deep Clean" and "Install ceiling tiles" option. The government intends to award a Firm-Fixed Price (FFP) contract.

• "Deep Clean" service (Item 0001)

• "Install ceiling tiles" option (Item 1001)

• Offerors must provide a technical approach detailing manpower, time to complete, and how they will meet the SOW.

• Offerors must submit sufficient descriptive data to validate that proposed items meet salient characteristics.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance: Not explicitly stated, but delivery is expected within 45 calendar days After Contract Award, with a maximum of 60 calendar days.

• Estimated Value: Not stated.

• Submission Method: E-mail required.

• Deadline for Offers: 11 February 2026, 5:00 PM (CST).

• Evaluation Criteria: Solely based on lowest price of items found to be technically acceptable.

• Key Deadlines: Site visit on 4 February 2026 at 2:00 PM (CST). Deadline for questions is prior to amendment issuance.

• Type of Set-Aside: Options include None (Mandatory Source), Small Business, Woman Owned Small Business, HUBZone, and Section 8(a). The specific set-aside is not indicated in this excerpt.

• SB Size Standard: $22.0 million.

• An optional site visit is scheduled. Attendees must RSVP.

• Offerors are not required to use the provided Page 3 of the RFQ, but must include all information from it in their submission.

• Questions should be submitted via email, and an amendment will be issued to answer them.

• Offers proposing delivery outside the specified period will be rejected.

• Attachments include FAR Provisions and Clauses, Statement of Work, and Service Labor Wage Standards.

Forms / Attachments / Pricing Sheets

This document contains a comprehensive list of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that are incorporated by reference into the solicitation. It serves as an attachment to provide bidders with the full text or reference to these regulatory requirements.

• Clauses Incorporated by Reference: Lists numerous FAR and DFARS clauses with their clause number, alteration/development number, year/month, and section.
• Clauses in Full Text: Provides the complete text for specific clauses, such as FAR 252.204-7017 (Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation).
• Specific Provisions: Includes detailed provisions related to:
  • Offeror Representations and Certifications (FAR 52.212-3)
  • Contract Terms and Conditions (FAR 52.212-5)
  • Ownership or Control of Offeror (FAR 52.204-17)
  • Predecessor of Offeror (FAR 52.204-20)
  • Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (FAR 52.204-24)
  • Covered Telecommunications Equipment or Services-Representation (FAR 52.204-26)
  • Liquidated Damages (FAR 52.211-11)
  • Evaluation-Commercial Products and Commercial Services (FAR 52.212-2)
  • Option for Increased Quantity-Separately Priced Line Item (FAR 52.217-7)

This document is critical for bidders as it outlines the legal, regulatory, and contractual requirements that will govern any resulting contract. Bidders must review these clauses and provisions carefully to understand their obligations, potential restrictions (e.g., regarding telecommunications equipment, foreign purchases, or business operations), and the terms under which the contract will be awarded and administered. Failure to comply with these incorporated clauses and provisions could impact proposal evaluation and contract performance.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in the Texas counties of Callahan, Jones, and Taylor.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders (EO) 13706 and 13658, detailing paid sick leave and minimum wage requirements for federal contractors.
• Outlines general benefits such as vacation and holidays.
• Provides specific details on hazardous pay differentials and uniform allowances.
• Explains the "Conformance Process" for unlisted classifications.

This document is crucial for bidders to understand the labor costs associated with performing the contract. It establishes the minimum wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall cost management. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.