Bedside Medical Carts

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) #IHS1522757. The Indian Health Service (IHS) – Phoenix Area Office (PAO) requires specific medical equipment for the Supai Clinic. This announcement is the only solicitation; no separate written solicitation will be issued. Oral offers are not accepted. All responding firms must be registered with the System for Award Management (SAM).

• 17 each - UTGEU-33669-LTG STEEL UNICART 5DRW ALL LTG ELOCK (or equal)

• 34 each - DIV-DRW34 3" ADJUSTABLE CLEAR DIVIDER SYSTEM (or equal)

• 51 each - DIV-DRW5 DIVIDER SET, CRASH CART, 5" DEEP (or equal)

• Items are to be shipped FOB Destination. Shipping cost must be included in the vendor quote and cannot be a separate line item.

• Procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items.

• Vendor must be an Original Equipment Manufacturer (OEM) authorized dealer, distributor, or reseller.

• Quote MUST include a copy of the authorized distributor letter from the manufacturer.

• The government intends to award a purchase order.

• The requirement is under NAICS code 339112 and PSC 6515.

• Submit written quotes only.

• Quotes must include all aspects of the RFQ.

• Invoices must be prepared monthly and submitted electronically via the Invoice Processing Platform (IPP).

• QUOTE DUE DATE: 03/18/2026 5:00 PM EST

• Award will be made to the responsive and responsible vendor whose conforming response provides the lowest price technically acceptable, considering price, technical acceptance of product, and delivery.

• Past performance will be evaluated using PPIRS and FAPIIS data.

• This requirement is a 100% Indian Small Business Economic Enterprise (ISBEE)/Native American small business set-aside on SAM.GOV.

• Offerors that do not fall into this category will not be considered for award.

• The government will not split this requirement.

• Third Party quotes will not be considered.

• Delivery LOCATION: Whiteriver Service Unit, 400 W. Apache Dr., Whiteriver, AZ 85941.

• Numerous FAR and HHSAR clauses are incorporated by reference and full text.

Sources Sought

This document is a Sources Sought notice issued by the Indian Health Service (IHS), Phoenix Area Office on behalf of the Whiteriver Service Unit. The purpose is to conduct market research to identify contractors capable of providing specific equipment. The IHS is determining if a small business set-aside is possible for this procurement or if full and open competitive procedures should be used.

The government is seeking quotes for the following NEW equipment ONLY:

• 17 each - UTGEU-33669-LTG STEEL UNICART 5DRW ALL LTG ELOCK (or equal)
• 34 each - DIV-DRW34 3" ADJUSTABLE CLEAR DIVIDER SYSTEM (or equal)
• 51 each - DIV-DRW5 DIVIDER SET, CRASH CART, 5" DEEP (or equal)

Vendors must be an Original Equipment Manufacturer (OEM) authorized dealer, distributor, or reseller. All equipment must be covered by the manufacturer's warranty, and warranty/service must be provided and maintained by the OEM.

• The government will not split this requirement.

• Quotes must include all aspects of the RFQ (equipment, services, options).

• Payment will be made through IPP (Invoicing Processing Platform).

• HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests will apply.

• This is NOT a Request for Proposal (RFP).

• Responses should identify socio-economic status in accordance with SBA size standards.

• Reference: Final Rule on Buy Indian Act. (SET ASIDE FOR Native-owned Small business) ISBEE.

• Technical questions should be directed to kyle.lucas@ihs.gov.

• Responses are due no later than 5:00 PM Eastern on March 9, 2026, to Phil Wendzillo at phillip.wendzillo@ihs.gov with the subject line "IHS1522757 Sources Sought for Bedside carts".

• Set-aside for Native-owned Small business (ISBEE).

• Vendors must provide a copy of an authorized distributor letter from the manufacturer.

• Place of Performance/delivery/service: Whiteriver Service Unit, 400 W. Apache Dr., Whiteriver, AZ 85941.

• Subcontracting limitations are outlined in FAR 52.219-3, 52.219-14, 52.219-27, 52.219-29, and/or 52.219-30.