Big Bend Refuse Collection

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation W9128F26QA015 for Big Bend Refuse Collection.

• Incumbent Contractor: The incumbent contractor for this service is Byre Brothers Inc.
• Contract Number: The incumbent's contract number is W9128F22P0033.

This Q&A clarifies that the opportunity is a recompete and identifies the incumbent contractor and their contract number. This information is relevant for bidders assessing the competitive landscape and potential transition requirements.

Form / Attachment / Pricing Sheet

This document is a Service Contract Act (SCA) Wage Determination for South Dakota, specifically for counties including Brule, Buffalo, Campbell, Charles Mix, Douglas, Hand, Hughes, Hyde, Potter, Sully, and Walworth. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the SCA.

• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Customer Service Representative, Automotive Worker, Electrician, Computer Programmer, Registered Nurse) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits are provided, including rates for standard benefits and those related to Executive Order 13706.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements for federal contractors.
• Holidays: Lists eleven paid holidays per year that contractors must provide.
• Vacation: Details vacation time accrual based on years of service.
• Conformance Process: Explains the process for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is crucial for bidders to accurately estimate labor costs for any contract that falls under the Service Contract Act in the specified geographic area. Bidders must ensure their proposed wages and fringe benefits meet or exceed these minimums to be compliant. Failure to adhere to these rates can lead to contract violations.

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing refuse collection and disposal services at the U.S. Army Corps of Engineers Big Bend Project in Fort Thompson, South Dakota.

• Provide all labor, supervision, equipment, and supplies for refuse collection and disposal.

• Services include emptying dumpsters and waste cans, collecting items left adjacent to containers, and policing the surrounding area.

• Contractor is responsible for the thorough and complete collection of refuse, avoiding spillage, and cleaning up any spills immediately.

• Burning of refuse is not permitted.

• Weekly application of approved insecticide in and around refuse containers.

• Cleaning and deodorizing of refuse containers as needed, with a minimum of weekly deodorizer application from May to September.

• Removal and disposal of all collected refuse off Government property at an approved disposal site.

• The contractor must provide refuse collection services for designated areas on the specified daily schedule.

• Performance Threshold: No more than one (1) missed scheduled pickup per month.

• Surveillance will be conducted through periodic surveillance and validated customer complaints.

• Period of Performance: One (1) Base Year (12 months) with three (3) 12-month option years.

  • Base Year: April 1, 2026 - March 31, 2027
  • Option Year 1: April 1, 2027 - March 31, 2028
  • Option Year 2: April 1, 2028 - March 31, 2029
  • Option Year 3: April 1, 2029 - March 31, 2030

• Place of Performance: Big Bend Project, Fort Thompson, South Dakota.

• Contractor Personnel: Must use qualified personnel on their payroll. A contract manager and alternate must be designated and available during business hours.

• Subcontracting: Requires written approval from the Contracting Officer.

• Quality Control: Contractor must designate a quality control contact.

• Safety: Adherence to EM 385-1-1 (USACE Safety and Health Requirements Manual) and other applicable regulations (e.g., 29 CFR 1910). Preparation of an Activity Hazard Analysis (AHA) and Abbreviated Accident Prevention Plan (APP) is required.

• Security: Contractor is responsible for safeguarding government property. Strict key control procedures are in place. Compliance with installation access and security policies is mandatory. Pre-screening of candidates using the E-Verify Program is required.

• Equipment: Contractor must provide all necessary equipment, including vehicles capable of mechanically lifting and emptying dumpsters, and a specified number of dumpsters and 60-gallon receptacles. Government will furnish 32-gallon metal waste cans.

• Submittals: Required submittals include Safety Data Sheets (SDS), Abbreviated Accident Prevention Plan (APP), list of personnel, proof of insurance, equipment list, and monthly invoices/time sheets.

• Payment: Monthly payment after inspection, acceptance, and invoice processing. Invoices must be proper and submitted by the fifth of the month for the previous month's services.

Solicitation / RFP / RFQ

This solicitation, W9128F26QA015, is for Refuse Collection services at Big Bend, Fort Thompson, South Dakota. The acquisition is set aside for Small Business.

• Refuse Collection services at Big Bend, Fort Thompson, South Dakota.

• Services are to be provided under a Firm Fixed Price arrangement.

• The contract includes a base year and three option years.

• Base Year Period of Performance: April 1, 2026 - March 31, 2027.

• Option Year 1 Period of Performance: April 1, 2027 - March 31, 2028.

• Option Year 2 Period of Performance: April 1, 2028 - March 31, 2029.

• Option Year 3 Period of Performance: April 1, 2029 - March 31, 2030.

• The total duration of the contract, including options, shall not exceed 4 years.

• Offer Due Date: March 23, 2026, 10:00 AM Local Time.

• Offers must be submitted electronically to Tina Keimig at tina.l.keimig@usace.army.mil.

• Proposals shall consist of one (1) PDF document not to exceed 25 pages (price worksheet excluded).

• Evaluation will be based on "best value" considering price and other factors.

• Evaluation Factors:

  • Factor 1: Past Performance (up to three references from the past five years, similar in scope).
  • Factor 2: Price (inclusive of all costs for base and option periods).

• Questions must be submitted in writing to Tina Keimig no later than seven (7) calendar days prior to the proposal due date.

• This acquisition is a Small Business set-aside.

• NAICS Code: 562111 (Refuse Collection), Size Standard: $47,000,000.00.

• The solicitation incorporates FAR clauses by reference, including those related to Service Contract Labor Standards, Small Business Concerns, and Cybersecurity Maturity Model Certification (CMMC).

Form / Attachment / Pricing Sheet

This document is a price sheet for refuse collection services for the Big Bend Project. It outlines the pricing structure for various container sizes and pickup frequencies across different service areas for the base year and three option years.

• Container Types: 32 Gallon Cans, 2 YD Dumpsters, 60 Gallon Cans.
• Service Areas: Powerhouse, Outside Maintenance, Recreation Areas (Left Tailrace, Right Tailrace, Good Soldier, North Shore, Old Fort/Spillway).
• Pricing Structure: Details the number of items per area, number of pickups per year, and price per pickup for each service type and location.
• Contract Periods: Includes pricing for the Base Year (April 1, 2026 - March 31, 2027) and three Option Years (April 1, 2027 - March 31, 2030).

This price sheet is critical for bidders to understand the cost structure of the refuse collection services. It provides the detailed pricing information required to prepare a competitive proposal. Bidders must use this sheet to calculate their total bid price for each year of the contract, considering the specified container types, service locations, and pickup frequencies.