Boiler Replacement

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA480026Q0057 for Boiler Replacement at Langley AFB.

• Davis-Bacon Wage Rates: Davis-Bacon (prevailing wage) requirements are not applicable to this project. Offerors may certify exemption based on the Service Contract-Labor Standards (SCLS) if equipment is commercially sold and serviced using standard catalog prices.

• Brand Name Requirement: The requirement is for a brand name product (Lochinvar FTX1000) with no substitutions. Technically equal alternatives will not be accepted.

• Site Drawings: Blueprints were posted as an attachment to the SAM.gov posting.

• Delivery Date: The estimated delivery date has been adjusted from on or before June 15, 2026, to an estimated delivery date of June 30, 2026.

• The proposal submission deadline has been extended. The original deadline of Tuesday, May 19, 2026, at 5:00 PM has been moved to Thursday, May 21, 2026, at 3:00 PM.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA480026Q0057 for Boiler Replacement at Langley AFB.

• Statement of Need: The Statement of Need referenced in the RFQ is available on SAM.gov, as an amendment to the original posting.
• Davis-Bacon Wage Rates: Davis-Bacon (prevailing wage) rates are NOT applicable to this requirement. This is due to the exemption provided by the Service Contract-Labor Standards clause (52.222-48), allowing for certification of commercial items.
• Brand Name Requirement: The requirement is for a specific brand name, with no substitutions permitted.
• Building Drawings: Blueprints and pictures of the site's current conditions were posted as an attachment to the SAM.gov posting.
• Delivery Date: The delivery date has been adjusted from on or before June 15, 2026, to an estimated delivery date of June 30, 2026.

The primary impacts are the confirmation that Davis-Bacon wages do not apply, the clarification that it is a brand-name-only requirement, and the updated estimated delivery date.

Form / Attachment / Pricing Sheet

This document contains schedules and specifications for various mechanical equipment, including air-cooled water chillers, boilers, pumps, hydronic expansion tanks, air separators, and duct humidifiers. It provides detailed technical data for each component.

• Air Cooled Water Chillers: Details capacity, efficiency (COP), operating temperatures, refrigerant type (R-134A), electrical data (voltage, phase, power input, MCA, MOCP), and dimensions for three units (CH-1, CH-2, CH-3).
• Boilers: Specifies unit performance data (capacity, efficiency), gas train data (input, pressure), water data (flow, temperature), and electrical data (MOCP, voltage, phase). Includes notes on low NOx and HOA switches.
• Pumps: Lists service, type, capacity (GPM), head (FT. H2O), motor data (HP, RPM, voltage, phase), and control type (BAS). Notes indicate connections to essential power supply and adjustable frequency drives.
• Hydronic Expansion Tanks: Details service, minimum/maximum pressure, size, and volume for chilled water and hot water systems.
• Air Separators: Specifies service, size, design flow, and pressure loss for chilled water and hot water systems.
• Duct Humidifiers: Includes unit type, service, capacity (CFM, LBS./HR.), steam pressure, and electrical data (voltage, phase, RLA, MOCP).

This document provides critical technical specifications for major mechanical equipment. Bidders will need to use this information to understand the scope of equipment required, ensure compatibility with their proposed systems, and accurately price their proposals. The detailed data on capacity, performance, and electrical requirements is essential for system design and integration.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation FA480026Q0057, "Boiler Replacement" at Langley AFB.

• Statement of Need Availability: The Statement of Need, referenced in the RFQ, was not initially available on SAM.gov but was added via an amendment to the SAM.gov posting.
• Davis-Bacon Wage Applicability: Davis-Bacon (prevailing wage) requirements are not applicable to this requirement. This is due to the Contract Terms and Conditions (T&C) in the RFQ, specifically clause 52.222-48 (Exemption from Application of the Service Contract-Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification). This clause allows offerors to certify that the equipment is sold commercially and serviced using standard catalog prices, thereby exempting the contract from Service Contract Labor Standards (SCLS).

This Q&A document clarifies the applicability of wage requirements, confirming that Davis-Bacon rates do not apply. Bidders should note this clarification when preparing their proposals.

Statement of Requirement (SOR)

To replace inoperative boilers at Facility 1302, Joint Base Langley-Eustis, to prevent critical equipment failure during winter months.

• Procure and install two Lochinvar 1000 FTX boilers to replace existing Fulton PHW boilers in Facility 1302.

• Remove and dispose of existing boilers in accordance with applicable regulations.

• Furnish and install new boilers, including all labor, materials, equipment, and connections.

• Ensure installation complies with manufacturer specifications, local codes, and base requirements.

• Fully test and commission the new system for proper operation.

• Boilers must be Lochinvar FTX 1000, fire-tube type, with a capacity of 1000 BTU's and 98% efficiency, fueled by Natural Gas.

• System must be fully tested and operational upon completion.

• Delivery of products required by June 15, 2026.

• Location: Facility 1302, 586 Weyland Rd, Langley AFB, 23665.

• Contractor must be a licensed mechanical contractor with at least five years of experience in commercial boiler systems.

• Technicians must be certified for the specified boiler models.

• Contractor must hold necessary state and local licenses and permits.

• Mandatory site visit required prior to proposal submission.

• Coordination with the Facility Manager is required for scheduling work.

• Adherence to Operational Security (OPSEC) and Safety reporting requirements is mandatory.

• Contractor employees may be subject to searches and require installation access passes.

Form / Attachment / Pricing Sheet

This document is an aerial map indicating a specific meeting point and parking area relevant to the opportunity. It serves as a visual guide for bidders or personnel attending a meeting at the specified location.

• Meeting Point: Marked with a yellow star and labeled "Meeting Point".
• Parking Area: Indicated by an arrow and the text "PARK HERE", located near the meeting point.
• Buildings: Labeled "1302" and "1308" with addresses "586 Weyland Rd" and "588 Weyland Rd" respectively.
• Roads: "Weyland Rd" is clearly marked.

This attachment provides crucial logistical information for any in-person meetings or site visits related to the opportunity. Bidders should use this map to navigate to the correct location and identify designated parking areas.

Form / Attachment / Pricing Sheet

This document is a map displaying a route from the Langley AFB Visitor Center to a destination on Langley AFB. It indicates a travel time of 9 minutes and a distance of 4 miles.

• A blue route line overlaid on a satellite map.
• Start point: Langley AFB Visitor Center.
• End point: A red marker on Langley AFB.
• Indication of travel time (9 min) and distance (4 miles).
• Labels for key locations such as Langley AFB, NASA Langley Research Center, and Eaglewood Golf Course.
• Labels for roads and bodies of water.

This map may be relevant to bidders needing to understand the physical location of a delivery, meeting, or work site related to the opportunity. It provides visual guidance for navigating to a specific point on Langley AFB.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (Request for Quotation - RFQ) for the procurement of Boiler Replacement services at Langley AFB, VA. The acquisition is set aside for small business concerns. The Statement of Requirement (SOR) is incorporated by reference and outlines the specific details of the procurement.

• Procurement of Boiler Replacement.

• The SOR details the specifications for this procurement.

• The RFQ includes CLINs for: Removal and Disposal of Existing Boilers, Lochinvar FTX1000 Fire Tube Condensing boilers, and Installation.

• Not explicitly stated, but implied to be a contract for commercial products/services.

• Offer Due Date: 19 May 2026, no later than 5:00 PM EST.

• Questions Due Date: 13 May 2026, by 12:00 PM EST.

• Submission Method: Itemized quotation on company letterhead, along with supporting specification sheets and pictures.

• Quotation Validity: Must be valid for at least 30 days after submission.

• Evaluation Criteria: Award will be made to the responsible Offeror whose offer is most advantageous to the Government, based on the lowest-priced offer that is technically acceptable.

• This acquisition is set aside for small business concerns.

• Contractors must be registered in the System for Award Management (SAM) database to be eligible for award.

• Date and Time: 12 May 2026, at 10:00 AM EST.

• Location: 588 Weyland Road, F. 1308, Langley AFB, VA 23665.

• Access Requirements: Visitors require a REAL ID-compliant ID or passport, vehicle registration, and proof of insurance. Passes must be requested by 12:00 PM EST on 5 May 2026 via email to erika.allen.2@us.af.mil.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Several attachments are referenced, including the Statement of Requirement, VC to 588 Weyland Map, and Meeting Point Map.