44--Boiler Replacement at the MPI

Form / Attachment / Pricing Sheet

This document is a bid schedule provided for market research purposes. It requires bidders to provide detailed pricing breakdowns for a firm-fixed-price contract. Bidders must complete the "Estimated Quantities" and "Unit Price" columns.

• Contract Administration: Pricing for contract management.
• Design: Pricing for design services.
• RACM Asbestos Mitigation: Includes materials, labor, and equipment for asbestos removal and disposal.
• Boiler Demo: Includes materials, labor, and equipment for boiler demolition.
• Boiler Installations: Includes materials, labor, and equipment for boiler installation.
• DDC Control Installation and Programming: Includes materials, labor, and equipment for direct digital control systems.
• Re-insulation of Piping: Includes materials, labor, and equipment for pipe insulation.
• Material Shipping Cost: Cost for shipping materials.
• Overhead-General Contractor: Contractor's overhead costs.
• Profit-General Contractor: Contractor's profit margin.
• Per diem/lodging/MI&E: Costs for travel and miscellaneous expenses.
• Fees: Any applicable fees.
• Warranties: Costs associated with warranties.

This bid schedule is crucial for bidders to understand the expected cost structure and to provide their pricing in the format required by the Bureau of Indian Affairs. While the "Estimated Quantities" are listed as 0 and all totals are 0.0, indicating this is for market research, bidders should use this template to formulate their pricing strategy and understand the components of the potential project cost.

Amendment / Modification

This amendment modifies solicitation 140A1626Q0012 as follows:

• The response deadline has been extended to March 11, 2026, at 1600 Eastern Time.

• The period of performance in Clause 52.211-10 has been updated to 120 days post Notice to Proceed.

• Clauses 52.228-2, 52.228-5, 52.228-11, and 52.236-15 have been added.

• A revised bidding sheet has been attached and must be completed and submitted with quotes.

• Solicitation response time

• Clause 52.211-10 (Period of Performance)

• Addition of Clauses 52.228-2, 52.228-5, 52.228-11, and 52.236-15

• Bidding sheet attachment

• The proposal submission deadline is extended.

• Bidders must use the revised bidding sheet and ensure it is filled out and submitted with their quote.

Form / Attachment / Pricing Sheet

This document is an Asbestos Survey Report for the Museum of the Plains Indian (MPI) located at 19 Museum Loop, Browning, Montana. It provides an inventory of building materials that may contain asbestos and a cost estimate for remediation.

• Project Description: Details the MPI building's structure (approx. 16,000 sq ft, two-story with basement) and general construction materials.
• Scope of Work Exclusions: Roofing materials, detachable components (cupboards, etc.), and underground building materials were excluded from the inspection.
• Asbestos Survey Methodology: Describes the process of identifying, categorizing, and sampling suspect building materials according to EPA and OSHA regulations.
• Material Identification: Lists identified building materials, their asbestos content (if any), category (e.g., Surfacing Materials, Thermal System Insulation, Miscellaneous Materials), quantity, condition, and location within the building.
• Laboratory Analysis: Details the bulk sample analysis conducted by CA Labs using Polarized Light Microscopy (PLM).
• Recommendations: Provides recommendations for materials containing asbestos, distinguishing between non-friable and friable materials and outlining potential abatement requirements.
• Asbestos Abatement Cost Estimate: Presents a budget estimate for the abatement of identified asbestos-containing materials (ACMs).
• Appendices: Includes photographs, documentation of accreditation, laboratory reports, and asbestos sample locations.

This report is critical for any contractor involved in renovation, demolition, or maintenance activities at the Museum of the Plains Indian. It identifies specific locations and types of asbestos-containing materials (ACMs) that must be managed according to regulatory requirements. Bidders for related work will need to understand the scope of ACMs present, their condition, and the potential costs associated with their abatement to accurately price and plan their proposals.

Amendment / Modification

This amendment modifies solicitation 140A1626Q0012.

• The IEE Representation Form is now attached and required with contractor proposals.

• The Question and Answer log is attached.

• The asbestos report for the building is attached.

• The wage determination has been updated. Contractors should use the attached wage determination when generating their quotes.

• The solicitation response time has been extended until February 9, 2026, at 4 PM Eastern.

• IEE Representation Form (new attachment)

• Question and Answer log (new attachment)

• Asbestos report (new attachment)

• Wage determination (updated)

• Solicitation response deadline

• The proposal submission deadline is extended to February 9, 2026, at 4 PM Eastern.

• Contractors must include the attached IEE Representation Form with their proposals.

• Contractors must use the updated wage determination when preparing their quotes.

Other / Unclassified

This document is a "General Decision Number" for building construction projects in Glacier County, Montana. It lists prevailing wage rates and fringe benefits for various construction trades, including Heat and Frost Insulator, Boilermaker, Bricklayer, Electrician, Power Equipment Operator, Ironworker, Pipefitter, Sprinkler Fitter, Sheet Metal Worker, Carpenter, Cement Mason/Concrete Finisher, Form Worker, Laborer, Operator (Excavator, Forklift), Painter, Plumber, Roofer, and Truck Driver. It also includes definitions for power equipment operator zones and information regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors). The document outlines the process for appealing wage determinations.

This document is relevant to bidders as it establishes the minimum prevailing wage rates and fringe benefits that must be paid to laborers and mechanics employed on construction projects covered by the Davis-Bacon Act in Glacier County, Montana. Bidders must consider these wage rates when developing their cost proposals to ensure compliance with federal labor standards. The information on Executive Orders 13706 and 13658 is also critical for understanding contractor obligations regarding paid sick leave and minimum wage requirements.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480. This certification is required for offers considered for awards set aside under the Buy Indian Act.

• Solicitation/Sources Sought/RFI Number
• Project Title
• Date of Form Submission
• Name of Federally Recognized Tribal Entity
• Name of the 51% (or greater) Owner of the IEE Firm
• Legal Business Name
• Certifying Signature
• Unique Entity ID (UEI)
• Printed Name

Bidders must complete and submit this form to represent their eligibility as an Indian Economic Enterprise. Failure to provide accurate information may result in penalties. The form requires specific details about the business and its ownership to verify compliance with the Buy Indian Act requirements.

Questions & Answers / Clarifications

This document provides answers to questions submitted by potential bidders following a site visit on January 22, 2026, and is being shared via Amendment 0001.

• Boiler Controls & Installation: Bidders should price controls for the boiler but not the boiler installation itself. The project scope includes upgrading to Direct Digital Controls (DDC) and requires pricing for asbestos mitigation, removal of the existing system, and installation of a new boiler system with DDC.
• TERO Laws: Federal, State, Local, and Tribal regulations apply, including those from the Blackfeet Tribal Employment Rights Office (TERO).
• Asbestos Report: The asbestos report was not included in the original solicitation documents but will be provided in an amendment.
• Abatement Scope: The SOW specifies removal of all pipe insulation in the basement, not just in affected areas.
• Pre-cleaning: Pre-cleaning is not a required SOW item or quality control item, but final cleanup is. Protection of artifacts and surrounding areas, including repair of any damages, is part of the contract.
• Building Codes & Design: International Building Codes apply, potentially requiring upgrades to air exchanges, boilers, and controls. Engineered specifications for boilers will be provided post-contract. A design by a licensed Montana engineer must be included in submittals prior to the preconstruction meeting.

This Q&A document clarifies scope, requirements, and applicable regulations. An amendment will provide the asbestos report. Bidders should ensure their proposals account for DDC controls, asbestos mitigation, TERO laws, and International Building Codes as clarified.

Solicitation / RFP / RFQ

This solicitation is for the replacement of the boiler system at the Museum of the Plains Indians, Building #90, located at 19 Museum Loop, Browning, Montana 59417. The existing single boiler system is aging and difficult to repair, posing a risk of catastrophic failure and damage to the building and its artifacts. The project involves replacing the current system with a new two-boiler system. Asbestos remediation will also be required.

• Removal and replacement of the existing boiler system with a new two-boiler system.

• Design and installation of boilers, digital controls, associated devices, plumbing, and piping.

• Design and construction of a spread-footing and raised pedestal for the new boilers.

• Anchoring of boilers to the pedestal.

• Remediation of asbestos-containing materials (RACM) by a state-accredited contractor.

• Site cleanup, including documentation of waste.

• Provision of auxiliary heating during the project.

• Compliance with all applicable federal, state, tribal, and local laws and regulations, including OSHA and EPA standards.

• Contract Type: Not explicitly stated, but implied to be firm-fixed-price based on "firm fixed price proposal" and "firm-fixed-price contract or fixed-price contract with economic price adjustment" clauses.

• Period of Performance: Ninety (90) calendar days after issuance of the Notice to Proceed (NTP).

• Magnitude of Construction: Between $100,000 and $250,000.

• Proposal Acceptance Period: 90 days post solicitation closing date.

• Proposal Submission Deadline: February 4, 2026, at 17:00 local time.

• Offers must be submitted in original and 10 copies to the address in Item 8.

• Sealed envelopes must be marked with offeror's name, address, solicitation number, and due date/time.

• Award will be made to the qualified contractor with the lowest total evaluated price (Base + All Options).

• A site visit is scheduled for January 22, 2026, at 09:00 local time at the project site. Registration with the Technical POC is required at least 24 hours prior.

• This is a competitive Small Business Administration (SBA) set-aside acquisition.

• All responsible SBA-eligible firms may submit a proposal.

• Offerors are required to submit a completed Section K and the Indian Affairs Indian Economic Enterprise Representation Form.

• The successful offeror must be registered in the System for Award Management (SAM).

• Technical Point of Contact (POC) for information: Kurt Egner, kurt.egner@bia.gov.

• Technical POC for Scope of Work: Raymond Standing Bear, raymond.standingbear@bia.gov.

• Department of Labor Wage Rates apply and are attached.

• Certified payroll documents are required.

• A pre-work conference is required.

• Offerors must include a price breakdown, including subcontractor quotes and estimates.

• Offerors may submit a red-lined revision to the SOW.

• Performance and payment bonds are required within 10 calendar days of award.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide labor, oversight, materials, and equipment to remove and replace the existing boiler system at the Museum of the Plains Indians, Building #90, located at 19 Museum Loop, Browning, Montana 59417.

• Boiler Replacement: Remove the current single boiler system and install a new two-boiler system. This includes designing and installing new boilers, digital controls, associated piping, and pressure reducing valves.

• Structural Work: Design and construct a spread-footing and raised pedestal on the existing basement floor to securely anchor the new boilers.

• Piping Remediation: Remediate all boiler system piping in the basement.

• Asbestos Remediation: Address asbestos-containing materials (RACM) in accordance with Tribal, State, and Federal guidelines. Personnel involved must adhere to EPA asbestos certification criteria.

• Waste Disposal: Complete removal of all waste and debris in accordance with state and local laws.

• Ancillary Tasks: Repair line leaks and faulty connections, ensure all fixtures are installed to industry standards, and provide auxiliary heating during the project as the facility may be occupied.

• Site Cleanup: Perform site cleanup and provide documentation, including estimated waste weight, to the Technical POC.

• Work must be completed in accordance with all Terms, Conditions, General, Specific, and Technical Provisions, Exhibits, Attachments, Maps, Drawings, and mandatory Federal Acquisition Regulation (FAR) provisions.

• All work must meet or exceed specifications and be installed according to manufacturer recommendations and applicable building standards.

• Remediation must be overseen by a "competent person" per OSHA.

• Daily construction reports are required weekly to the COR.

• A work plan must be submitted two weeks in advance to the BIA Region Facilities office and Museum facility manager.

• A 48-hour advance notice is required before beginning replacement work.

• Location: Museum of the Plains Indians, Building #90, 19 Museum Loop, Browning, Montana 59417.

• Commencement: Within 14 calendar days of receipt of notice to proceed.

• Completion: Within 120 calendar days of the issuance of the notice to proceed.

• Work Hours: Monday through Friday, 7:00 a.m. to 5:00 p.m. MST, excluding Federal Holidays, unless approved otherwise.

• Design: A Montana registered professional engineer must complete the boiler design.

• Submittals: Digital copies of submittals are required for review and approval. A project schedule and work plan must be submitted prior to work commencement.

• Safety: A Safety Program Submittal is required at the pre-work conference. Accident and damage reports must be submitted promptly.

• Personnel: All contract employees must conduct themselves properly, comply with regulations, and not be under the influence of alcohol or controlled substances while on duty. Personnel lists are required, and photo identification must be worn at all times.

• Invoicing: Payment requests must be submitted electronically through the Invoice Processing Platform (IPP).

• Registration: Offerors must be registered in the System for Award Management (SAM).

• Site Visit: A site visit is scheduled for January 22, 2026, at 0900 local time. Contractors must register in advance with the Technical POC.

• Wage Rates: Department of Labor Wage Rates apply; certified payroll documents are required.

• Guarantee: A guarantee that work is complete and compliant with all laws is required.

• TERO Office: Contact the local TERO Office before beginning project work.

• Security: Provide lists of all on-site personnel, including subcontractors and suppliers. Provide 24-hour advance notice for deliveries.

• Funding Contingency: The Bureau of Indian Affairs reserves the right to cancel work if costs exceed anticipated funding.

Other / Unclassified

This document is a modification to a General Decision Number (MT20260034) for building construction projects in Glacier County, Montana. It supersedes a previous decision (MT20250034) and provides updated prevailing wage rates and fringe benefits for various construction trades, effective January 2, 2026.

This document is crucial for bidders on construction opportunities in Glacier County, Montana, as it specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must consult these rates to accurately estimate labor costs and ensure compliance with federal labor standards. It details rates for trades such as Heat and Frost Insulator, Boilermaker, Bricklayer, Electrician, Power Equipment Operator, Ironworker, Pipefitter, Sprinkler Fitter, and Sheet Metal Worker, among others. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to the contract.