Buffalo Creek Boiler Replacement

Form / Attachment / Pricing Sheet

This document is a sign-in sheet from a pre-bid site visit for the "Buffalo Creek Work Center - Boiler Replacement and Electrical Upgrades" opportunity. It records the attendees from various companies who visited the site.

• Date of Visit: February 25, 2026
• Project: Buffalo Creek Work Center - Boiler Replacement and Electrical Upgrades
• Attendees: A list of individuals, their companies, phone numbers, and email addresses.
• Forest Service Representatives: Corey Lewenkamp and Phillip Krieble.
• Contracting Officer: Lucas Dahlman.
• Contract Specialist: Erick Plamann, with contact information provided for questions.

This document serves as a record of potential bidders who attended the pre-bid site visit. It can be useful for understanding which companies are interested in the opportunity and for networking. The contact information for the Contract Specialist is also provided for any inquiries related to the opportunity.

Questions & Answers / Clarifications

This document provides answers to questions raised by potential bidders regarding the solicitation.

• Painting: The mitigation work includes painting of new plywood with two coats.
• Controls/Automation: No unseen controls or building automation were identified during the site visit. Existing connections to furnaces in the Dwelling and Office should be maintained.
• Temporary Power: Temporary power will be available; a generator will not be required.
• Water Coil/Pump: There is no water coil or pump in the mechanical room. The site has municipal water. The "Pump" noted on the electrical panel refers to the septic pump.
• Thermostats: There are two thermostats: one in the dwelling and one in the office. Bidders should provide the cost of replacement for both, referencing Optional Pay Item 7.

These clarifications may affect how bidders interpret requirements related to painting, HVAC controls, power, plumbing, and thermostat replacement. Bidders should ensure their proposals account for this information, particularly regarding the cost for thermostat replacement.

Amendment / Modification

This amendment (A0001) to solicitation 1240LT26Q0020 serves to:

• Post Questions and Answers related to the solicitation.

• Post the Site Visit Sign-In sheet.

• Attachment 7 (Q and A) has been added.

• Attachment 8 (Site Visit Sign-in) has been added.

All other terms and conditions of the original solicitation remain unchanged. The amendment does not explicitly state changes to proposal deadlines or submission requirements, but bidders should review the newly added Q&A and Site Visit information for any potential impact on their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide for the construction and completion of boiler replacement and electrical upgrades at the Buffalo Creek Work Center.

• Base Items:

  • Supply and install one high-efficiency propane gas-fired boiler (equivalent to Dunkirk Quantum 90, Q90-200) and associated plumbing/electrical components.
  • Replace one backflow preventer and auto-fill combination.
  • Replace approximately 5 feet of 1" copper water line, 6 feet of 1/4" copper water line, and 3 feet of 1/2" copper waterline.
  • Convert two outdated electrical panels to one new, code-compliant electrical panel, ensuring proper grounding.
  • Perform mold remediation in the boiler room, including removal of contaminated materials, cleaning, and antimicrobial treatment.
  • Reconstruct the boiler room interior, including insulation, plywood installation, painting, and final cleaning.

• Option Item:

  • Thermostat replacement, contingent on contractor's examination of existing units.

• Work must comply with manufacturer recommendations and the IMC.

• New boiler must adequately heat the dwelling (approx. 2500 SF) and office (approx. 650 SF).

• All work must conform to International Building Code, International Plumbing Code, National Electric Code, and local amendments.

• Contractor must follow OSHA Construction Industry Regulations.

• Quality control is solely the contractor's responsibility.

• Location: Buffalo Creek Work Center, 18046 Co Rd 126, Pine, CO 80470.

• Period of Performance: From date of award until April 30, 2026.

• Work Hours: Monday-Friday, 8:00 a.m. to 5:00 p.m. No work on Saturdays, Sundays, or federal holidays.

• Contractor must provide detailed project schedule within 10 days of notice to proceed, allowing at least 30 days for review before production.

• Contractor must submit product specifications of the new boiler prior to ordering.

• Contractor must perform all startup and pressure testing.

• Site conditions: Cellular service may be limited; potable water and electrical power are not available at all sites. Snow or road conditions may affect access.

• Safety: Contractor must follow all applicable safety laws and regulations.

• Fire Restrictions: Contractor must make provisions for fire control and evacuation if necessary.

• Clean-up and Disposal: Contractor must clean the work site, repair any damaged property, and dispose of all waste products off public lands.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (RFQ) for commercial items, prepared in accordance with FAR Part 12. It serves as the only solicitation, and no separate written solicitation will be issued. The requirement is for Boiler Room Interior Reconstruction, including restoring the boiler room and surrounding areas after mitigation. The magnitude of construction is estimated between $25,000 and $100,000.

• Replacement of one high-efficiency propane gas-fired boiler (equivalent to Dunkirk Quantum 90, Q90-200).

• Furnishing and installation of necessary plumbing, electrical components, expansion tanks, solenoids, water lines, and regulators.

• Replacement of one Caleffi 573012A ½” Backflow Preventer and AutoFill Combination with Pressure Gauge, and one two-way ball valve.

• Replacement of approximately 5 feet of 1” copper water line, 6 feet of ¾” copper water line, and 3 feet of ½” copper waterline.

• Electrical panel upgrade, converting two outdated panels to junction boxes and extending circuits to one new panel, ensuring proper grounding.

• Mold remediation due to water damage, including temporary plumbing removal, removal of contaminated materials, cleaning, HEPA vacuuming, and application of an antimicrobial agent.

• Reconstruction of the boiler room and surrounding areas post-mitigation.

• Estimated Period of Performance: April 1, 2026, through May 20, 2026.

• Performance & Payment Bonds are required (100% of award price), due 10 days after award. Alternative payment protections are allowed per FAR 52.228-13.

• Quote Due Date: March 13, 2026, by 12:00 p.m. Central Time.

• Submission Requirements: Experience/Past Performance (max 3 pages), Written Technical Approach (2-4 pages including a construction schedule), and Attachment 2 - Schedule of Items with Prices.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on Factor 1 (Experience/Past Performance), Factor 2 (Technical Approach), and Factor 3 (Price).

• Questions Deadline: March 4, 2026, by 12:00 PM Central Time via email to erick.plamann@usda.gov.

• Offer Acceptance Period: 60 calendar days from the receipt of offers.

• This acquisition is set aside 100% for small business concerns.

• Site visit is scheduled for February 25, 2026, at 1:00 PM Mountain Time. Contact Corey Lewenkamp for arrangements.

• The USDA requires contract completion by April 30, 2026. Early deliveries are accepted.

• All relevant FAR and AGAR clauses are incorporated by reference or in full text. Key clauses include 52.212-4 (Terms and Conditions—Commercial Products and Commercial Services), 52.243-5 (Changes and Changed Conditions), and various labor standards clauses.

• Several attachments are referenced, including SOW, product specifications, and wage determination.

Form / Attachment / Pricing Sheet

This document provides a detailed description of the existing mechanical and electrical systems for the Buffalo Creek Dwelling. It is intended to inform potential bidders about the current state of the property's infrastructure.

Electrical System:

• Single-phase, three-wire, 200A service from the utility.
• Main panel located on the SE side of the building.
• Attic subpanel and entryway subpanel present.
• Use of aluminum and fabric-insulated wiring noted.
• Attic subpanel is a Federal Pacific Stab-lok model, identified as a potential fire hazard.
• Entryway subpanel lacks a grounding system and has mixed wiring.
• Electric resistance radiant heat unit in the attic requires fire safety evaluation.
• Interconnected carbon monoxide and smoke alarms installed.

HVAC System:

• Forced air system running on a hot water loop for heat.
• Air handler: ADP BCRMB4236S3P3 (2002).
• Furnace: ADP 065608008 (2002).
• No AC unit noted.
• Humidifier unit attached but unplugged.
• Central air controlled by a programmable thermostat.
• Two electric radiant heat units upstairs.
• Wood stove (Sierra Hearthstove Classic Turbo-Burn Model 2000T) in the living room.
• Bathroom exhaust fan installed from attic; vent piping not noted.
• Propane fired boiler (Dunkirk Quantum 90) for heating, 90% AFUE, PVC vent.
• Hot water loop uses recirculation pump and glycol for freeze protection.
• Hot water expansion tank: Watts ETX-30.
• Taco ZVC406 controller for 6 heating zones.
• Hot water provided by Crown Boiler Co. Mega-Stor 39-gallon tank (2009).

Boiler Room:

• Concrete pad with plywood interior walls and ceiling.
• Dimensions provided for walls, ceiling, floor, and ceiling perimeter.

This document is crucial for bidders to understand the existing conditions of the dwelling's mechanical and electrical systems. It highlights potential areas requiring assessment, repair, or replacement, which will directly impact project scope, cost, and planning for any awarded contract. Bidders should pay close attention to the noted electrical hazards (Federal Pacific Stab-lok panel) and the condition of the HVAC and boiler systems.

Form / Attachment / Pricing Sheet

This document provides detailed specifications, ratings, and installation requirements for the Dunkirk Q90-200 Series II Gas-Fired Condensing Hot Water Boiler. It serves as a technical reference for potential bidders to understand the product's capabilities and installation needs.

• Boiler Specifications: Includes input/heating capacity, Net AHRI Rating, shipping weight, and AFUE percentage for models Q90-125 through Q90-200.
• Dimensions and Clearances: Provides detailed diagrams and measurements for boiler jacket dimensions and required combustible material clearances for installation.
• Piping and Venting Requirements: Outlines specifications for combustion air intake, vent piping (including material types like CPVC and PVC), gas supply piping, and condensate drain requirements.
• Electrical Wiring: Details the electrical power supply requirements and provides wiring diagrams for field connections.
• Controls and Accessories: Describes the Integrated Boiler Control (IBC), gas control valve, hot surface igniter, high limit control, low water cut-off, and other safety features.
• Installation, Operation, and Maintenance: Includes sections on safe installation, locating the boiler, startup procedures, sequence of operation, troubleshooting, and maintenance.
• Antifreeze and Water Treatment: Provides guidelines and product recommendations for using antifreeze and maintaining water chemistry in the heating system.

This document is crucial for bidders to assess the technical feasibility and requirements of an opportunity involving this specific boiler model. It details performance metrics, installation constraints (space, venting, gas supply), electrical needs, and maintenance considerations, all of which impact project planning, cost estimation, and successful implementation.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for residential construction projects in Colorado. It outlines the prevailing wage rates and fringe benefits for various labor classifications required for federal contracts subject to the Davis-Bacon Act.

• Applicable Counties: Adams, Arapahoe, Boulder, Broomfield, Denver, Douglas, El Paso, Jefferson, Larimer, Mesa, Pueblo, and Weld Counties in Colorado.
• Construction Type: Residential (single-family homes and apartments up to and including 4 stories).
• Labor Classifications & Rates: Details specific wage and fringe rates for trades such as Bricklayer, Electrician, Power equipment operators (Bulldozer, Motor Grader, Roller, Scraper, Water Wagon), Ironworker, Glazier, Plumber, Pipefitter, Sheet metal worker, Carpenter, Painter, Roofer, Sprinkler Fitter, and Welders.
• Effective Dates: Each rate is associated with an effective date, typically in 2024 or 2025.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors).
• Appeals Process: Outlines the procedure for appealing wage determinations.

Bidders must use this document to ensure they are complying with federal labor standards by paying the specified minimum wage rates and fringe benefits to their workers on covered projects. Failure to comply can result in penalties. This information is crucial for accurate cost estimation and proposal development.

Form / Attachment / Pricing Sheet

This document, titled "SCHEDULE OF ITEMS," outlines the specific pay items and their associated details for the "FY26 Buffalo Creek Work Center Boiler Replacement and Electrical Upgrades" project.

• Base Items: Includes six pay items: Propane Gas-Fired Boiler, Backflow Preventer Replacement, Waterline Replacement, Electrical Panel Upgrade, Mold Remediation, and Boiler Room Interior Reconstruction. Each item has a method of measurement (LSQ), pay unit (LUMP SUM), and an estimated quantity of 1.
• Option Items: Includes one option item: Thermostat Replacement, with the same measurement, pay unit, and estimated quantity as the base items.
• Pricing: Columns for Unit Price and Total Price are provided but are blank, indicating this is a schedule of items rather than a completed pricing sheet.

This document provides potential bidders with a detailed breakdown of the work required for the project. It specifies the individual components and tasks that will be priced and contracted, including both base requirements and an optional item. Bidders will use this schedule to develop their proposals and pricing.