Bulk Propane Supply & Delivery - Dugway Proving Ground - Request for Quotations

Form / Attachment / Pricing Sheet

This document is a list of propane tank requirements for various locations, likely for procurement or inventory management purposes. It details the "Ship To" location, "Ship To Name," "Location #," "Street," "Tank Size," "Tank Quantity," and whether the tank is "Government Owned." It also includes a "CLIN 0001" column, suggesting it's related to a specific contract line item.

• Location Details: Specific addresses and location numbers for each propane tank requirement.
• Tank Specifications: Size (e.g., 1000, 18000, 30000 gallons) and quantity needed at each location.
• Ownership: Indicates if the tank is government-owned.
• Contract Information: References "CLIN 0001," implying a connection to a specific contract line item.

This document is crucial for bidders who may be responding to an opportunity related to the supply, installation, or maintenance of propane tanks. It provides a detailed breakdown of the quantities and locations where these tanks are needed, allowing potential bidders to assess the scope of work, estimate costs, and determine their capacity to fulfill the requirements.

Form / Attachment / Pricing Sheet

This document is a pricing schedule (Attachment 2) for the opportunity. It outlines the structure for calculating and submitting pricing for propane services, including base year, option years, and extension of services.

• Basis of Pricing: Requires offerors to specify the BPN Index Publication Date, Location/Supplier, and the BPN Index Price per Gallon used for calculations.
• Pricing Calculation Schedule: Details CLINs (Contract Line Item Numbers) for Army Family Housing and Non-Army Family Housing, with estimated annual gallons for each year of the contract (Base Year through Option Year 4). It includes fields for BPN Index Rate, Offeror's Markup per Gallon, Total Rate per Gallon, and Total CLIN Price.
• Option to Extend Services (FAR 52.217-8): Includes CLINs for extending services, priced at the Option Year 4 rate.
• Phase-In / Phase-Out Pricing: Separate CLINs for phase-in and phase-out activities.
• Pricing Narrative: A section for offerors to explain their choice of BPN Index Location/Supplier.

Bidders must use this schedule to calculate and present their proposed pricing for propane services. The structure provided dictates how costs should be broken down and submitted, impacting the overall evaluation of the proposal. Offerors need to input specific data related to the BPN Index and their markup to determine the total rates and CLIN prices.

Other / Unclassified

This document is the "Newcomer and Visitor Guide" for the U.S. Army Dugway Proving Ground. It provides comprehensive information for individuals visiting or relocating to the installation.

This guide is relevant to potential bidders by offering insights into the operational environment and facilities at Dugway Proving Ground. It details:

• On-Post Services: Information on accommodations (IHG Army Hotels/Desert Lodge, Coyote Run RV Camp), dining, commissary, post office, religious services, travel, attire, safety, phone/internet, laundry, and health screening.
• Recreation: Details on local and regional recreational opportunities, including Utah National Parks, skiing, and activities in Tooele County and Salt Lake City.
• Installation Access & Security: Information on clearances, prohibited items, range control, installation access requirements, and security protocols.
• Maps: Detailed maps of English Village, West Desert Test Areas, the Ditto Area, and Dugway's location within Utah.
• Contact Information: A comprehensive phone directory for various facilities and services on post.

Understanding these aspects can help bidders assess logistical considerations, personnel support, and the general environment of the installation where work may be performed.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines contract requirements related to Antiterrorism and Operations Security for contractor employees performing within Army-controlled installations, facilities, or areas.

• AT Level I Training: All contractor and subcontractor employees requiring access to Army installations, facilities, or controlled-access areas must complete AT Level I awareness training within 30 calendar days of contract start date or incorporation. Certificates of completion must be submitted to the COR or Contracting Officer within 30 days of training completion. Training is available at http://jko.jten.mil.
• Access and Security Procedures: Contractor and subcontractor employees must provide information for background checks to meet installation access requirements. Compliance with personal identity verification requirements (FAR 52.204-9) is mandatory. Changes in Force Protection Condition (FPCON) may necessitate changes in contractor security matters.
• Access to DoD Facilities (without CAC): For contractors not requiring a Common Access Card (CAC) but needing access to a DoD facility or installation, employees must comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB), along with applicable installation, facility, and area commander security policies. OCONUS locations require adherence to status of forces agreements and theater regulations.
• iWATCH Training: Employees performing within Army-controlled installations, facilities, or areas must be briefed on the local iWATCH program. This training informs employees about behaviors to watch for and how to report suspicious activity to the COR. Training must be completed within 30 calendar days of contract award, and new employees must complete it within 30 days of commencing performance. Results must be reported to the COR within 30 calendar days of contract award.

Performance is within Army-controlled installations, facilities, or areas.

• Mandatory completion of AT Level I and iWATCH training for relevant personnel.
• Compliance with installation access, background check, and personal identity verification requirements.
• Adherence to Force Protection Conditions (FPCON) and local security policies.
• Compliance with specific adjudication standards and databases for access without CAC.

Other / Unclassified

This document provides information for contractors working at or visiting U.S. Army Dugway Proving Ground (DPG). It covers:

• Foreign Visitors/Employees: Procedures for listing and obtaining access for non-U.S. citizens.
• Security Badges and Protective Masks: Contractor responsibility for obtaining and returning these items.
• Safety and Accident Prevention: Requirement to adhere to DPG Safety Office rules.
• Location: DPG is remote, approximately 90 miles southwest of Salt Lake City.
• Contractor Access: Process for obtaining DPG Identification Cards, including background checks.
• Cellular Service: Limited service, with AT&T being the most reliable.
• Normal Work Hours: Four-day work week (Monday-Thursday, 7:00 AM - 5:30 PM) and observed Federal Holidays.
• OSHA Standards: Requirement to comply with OSHA standards, particularly regarding hazardous materials and participation in DPG's hazardous materials management program (EESOH-MIS).

This document is crucial for bidders to understand the operational environment, access requirements, safety protocols, and logistical considerations at DPG. It highlights specific procedures for personnel, security, and compliance that will impact contract performance and planning.

Form / Attachment / Pricing Sheet

This document is a general road map of the U.S. Army Dugway Proving Ground. It provides a visual representation of the installation's layout, including roads, training areas, impact zones, and gates.

• Road Types: Differentiated by paved, gravel, dirt, and two-track.
• Training Areas: Designated zones for various military activities.
• Impact Areas: Marked as dudded and non-dudded.
• Gates: Labeled gates providing access to the installation.
• Geographic Features: Includes mountains, peaks, and canyons.
• Legend: Explains the symbols and line types used on the map.
• Scale: Provided in both miles and kilometers (1:230,000).

This map is relevant for bidders needing to understand the physical layout and accessibility of the Dugway Proving Ground. It can help in planning logistics, site visits, or understanding the geographical context of any operations or services required for an opportunity located at or involving this facility.

Statement of Work (SOW) / Performance Work Statement (PWS)

To supply propane to US Army Garrison, Dugway Proving Ground, UT (DPG), including all DPG customers and tenants.

• Provide propane delivery and supply services.

• Maintain usable fill levels in Government-owned and contractor-owned propane tanks.

• Ensure propane tanks (30 gallons and greater) do not run empty, maintaining at least 20% fill level.

• Ensure sufficient spare tanks (less than 30 gallons) are available and full for customer swaps.

• Prevent propane outages unless approved by the Contracting Officer (KO) or Contracting Officer Representative (COR).

• Maintain secure enclosures around propane tanks.

• Provide and maintain contractor-owned propane tanks and ancillary equipment.

• Provide safe, sound, and fully functional propane tank systems compliant with regulations and industry standards.

• Maintain accurate accounting of propane delivered and funds.

• Submit a Quality Control Plan, Safety Plan, and Environmental Plan.

• Provide various reports, including a Yearly Weights and Measures Meter Report, Weekly Delivery Reports, and attend conferences/meetings.

• Tank systems acquired/replaced must be sound, safe, legal, and functional within 90 days of award.

• Tank replacement downtime must not exceed 10 hours per tank system.

• Propane fill levels must be at least 20% of tank capacity for tanks 30 gallons and greater.

• Zero propane outages in the West Desert Test Center area; no more than two per year in English Village.

• Accurate accounting of propane delivered and funds, with no invoices exceeding available funds.

• 100% compliance for Quality Control Plan, Safety Plan, Environmental Plan, and conference attendance.

• 90% compliance for Weekly Delivery Reports (timeliness).

• Period of Performance: TBD - July 1, 2026 (refer to contract schedule).

• Place of Performance: US Army Garrison, Dugway Proving Ground, UT (DPG).

• Contractor must provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision.

• Contractor must comply with security requirements, including background checks and installation access procedures.

• Contractor employees must complete Anti-Terrorism Level I Training, Threat Awareness Reporting Program (TARP) training, and iWATCH training.

• Contractor must not require access to government information systems.

• Contractor must establish and implement key control procedures.

• Contractor employees must identify themselves as contractor personnel and wear appropriate identification.

• Contractor must provide a standard uniform.

• Non-disclosure requirements apply to proprietary or sensitive information.

• Contractor must not post information to public websites or social media that discloses contract details without express government consent.

• Information Assurance requirements must be met.

• Potential Organizational Conflict of Interest (OCI) must be reviewed and mitigated.

• A Phase In / Phase Out (PIPO) plan must be developed and implemented.

Solicitation / RFP / RFQ

This solicitation (RFQ W911S626QA009) is for the procurement of bulk propane. The government intends to award a firm-fixed-price purchase order with an Economic Price Adjustment.

• Supply of propane for Army Family Housing (AFH) and Non-Army Family Housing (Non-AFH).

• Estimated usage for AFH: 174,000 gallons annually (Base Year and Option Years 1, 2, 3). Estimated usage for Non-AFH: 1,028,000 gallons annually (Base Year and Option Years 1, 2, 3).

• Phase-In/Phase-Out activities for tank systems.

• Option to Extend Services for up to 6 months.

• Offerors must demonstrate recent and relevant past performance in providing bulk propane supply, defined as a contract active within the last three years with similar scope and magnitude (at least 500,000 gallons annually).

• Contract Type: Firm Fixed Price with Economic Price Adjustment (established prices).

• Period of Performance: Base Year (July 1, 2026 - June 30, 2027) with four option years and potential extension of services.

• Estimated Value: Not explicitly stated, but includes detailed pricing for base year and option years.

• Offer Due Date: 06 May 2026, 10:00 AM MDT.

• Submission: Quotes must be submitted electronically to amy.m.eilerts.civ@army.mil in three volumes: Technical, Past Performance, and Price Quote.

• Evaluation Process:

  1. Responsibility Determination (Past Performance Gate): Must meet the Special Standard of Responsibility.
  2. Technical Evaluation: Quote must receive an "Acceptable" rating.
  3. Award Decision: Based on the lowest evaluated price among responsible and technically acceptable quotes.

• Key Deadlines:

  • Questions Deadline: 27 April 2026, 10:00 AM MDT.
  • Site Visit Registration Deadline: 15 April 2026, 10:00 AM MDT.
  • Site Visit: 21 April 2026, 10:00 AM MDT.

• This acquisition is UNRESTRICTED.

• NAICS Code: 221210 (Utility Natural Gas Distribution).

• A 10% price evaluation preference for HUBZone Small Business Concerns may apply.

• The solicitation includes numerous FAR and DFARS clauses and provisions.

• Specific instructions for pricing, including the use of the Butane-Propane News (BPN) Index, are provided.

• Offerors must comply with unique item identification (IUID) requirements.

• Payment will be processed through Wide Area WorkFlow (WAWF).

Amendment / Modification

This document is Amendment 1 to the Sources Sought Notice W911S626QA009 for Bulk Propane Supply Purchase and Delivery.

• The primary purpose of this amendment is to provide updated information and clarify the submission deadline.

• Responses must be submitted no later than 10:00 AM (Mountain Daylight Time) on February 24, 2026.

• All correspondences should reference the sources sought announcement number W911S626QA009 Amendment 1.

• Telephone inquiries will not be accepted, and receipt of submissions will not be acknowledged.

Form / Attachment

This attachment provides a detailed list of tanks, their sizes, quantities, and ownership status, categorized by various 'Ship To Name' locations.

• Ship To Name: Identifies various locations or entities associated with the tanks, including AVERY, BAKER, CARR, DITTO, ENGLISH VILLAGE, LIFE SCIENCE TEST FACILITY, OUT AREA (e.g., 5 MILE, CARR MIXING, DTC, GRANITE, HMTF, SAPPHIRE, WIG, 777), TARGET S SITE (1-8), and TEST TRAILERS.
• Tank Size: Specifies the size of each tank (e.g., 40, 125, 500, 1000, 1990, 18000, 30000).
• Tank Quantity: Indicates the number of tanks of a specific size at a given location.
• Government Owned?: Notes whether a tank is 'Government Owed' for specific entries.

This document is critical for bidders to understand the scope and scale of any opportunity involving these tanks. It provides an inventory of assets, their characteristics, and locations, which could be essential for proposals related to maintenance, repair, removal, installation, or other services. The 'Government Owned' status may influence contractual obligations, liability, or specific handling procedures.

Sources Sought Notice

This notice is issued by the U.S. Army Contracting Command (ACC), Mission & Installation Contracting Command (MICC) – Dugway Proving Ground (DPG), UT, to conduct market research for Bulk Propane Supply and Delivery services. The government intends to procure these services competitively and may set aside the requirement for small businesses or procure through full and open competition based on responses. This notice is for information and planning purposes only and does not constitute a solicitation.

• The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for propane delivery and supply.

• Ensure propane tanks maintain usable fill levels (minimum 20% capacity for tanks >30 gallons).

• Responsible for accurate accounting, invoicing, and reporting.

• Prevent propane outages on the installation.

• Ensure enclosures around propane tanks are secure.

• DPG relies on propane for energy due to lack of natural gas infrastructure.

• Anticipated NAICS code: 457210 – Fuel Dealers.

• Size standard: 100 Employees.

• A DRAFT Performance Work Statement (PWS) is attached.

• A tank list (Technical Exhibit #1) detailing delivery locations, capacities, and ownership is provided.

• Interested parties should provide specific information as requested in the notice.

• Responses are due no later than 1:00 PM (Mountain Daylight Time) on February 16, 2026.

• Submit responses to Amy M. Eilerts at amy.m.eilerts.civ@army.mil.

• Telephone inquiries will not be accepted.

• The government is seeking to identify interested small businesses in all socioeconomic categories (8(a), Small Disadvantaged Business, HUBZone, SDVOSB, WOSB, etc.) for potential set-asides.

• The government will not reimburse costs incurred in response to this notice.

• Submittals will not be returned.

• The determination to compete this requirement is at the Government's discretion.

• If a competitive solicitation is released, it will be synopsized on SAM.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

To supply propane to US Army Garrison, Dugway Proving Ground (DPG), including all DPG customers and tenants.

• Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary for propane delivery and supply.

• Maintain usable fill levels in both Government-owned and contractor-owned propane tanks, ensuring tanks with capacities of 30 gallons or greater do not fall below 20% capacity.

• Ensure no propane outages occur unless approved by the Contracting Officer (KO) or Contracting Officer Representative (COR), except for emergencies or tank changes.

• Maintain secure enclosures for all propane tanks (gates locked, no breaches).

• Provide and maintain contractor-owned propane tanks and ancillary equipment, ensuring they are sound, safe, legal, and fully functional within 90 days of contract award.

• Notify COR immediately of any maintenance or operational issues with Government-owned propane tank systems.

• Provide a list of all contractor-supplied tanks, updated monthly.

• Report any propane tank, line, or regulator issues to the COR.

• Tank replacement must be completed within 90 days of contract award.

• Lack of propane service must not exceed 10 hours per tank system during replacement.

• Contractor-provided tank systems must meet Federal, State, and Local regulatory requirements and industry standards.

• Maintain a minimum of 3-day supply of propane in tanks.

• Maintain fuel levels at no less than 20% of tank capacity for tanks 30 gallons and greater.

• Ensure sufficient spare tanks (less than 30 gallons) are available for swaps.

• Zero propane outages unless approved.

• Zero outages per year in the West Desert Test Center area; no more than two per year in the English Village area.

• Maintain accurate propane delivery records and accounting, ensuring no delivery exceeds funded amounts or invoiced amounts exceed available funds.

• Provide Quality Control Plan, Safety Plan, and Environmental Plan to COR and KO.

• Submit Weekly Delivery Reports by 1000 every Wednesday.

• Attend post-award conference and periodic progress meetings.

• Period of Performance: TBD - July 1, 2026 (Refer to contract schedule).

• Place of Performance: Dugway Proving Ground.

• Contract Type: Anticipated Firm Fixed Price (FFP) with Economic Price Adjustment (EPA).

• Phase-In/Phase-Out (PIPO) Plan: Required within 90 calendar days.

• Security Requirements: Background checks required for all personnel. Compliance with installation access and security policies. No access to Government information systems required.

• Training: Anti-Terrorism (AT) Level I, Threat Awareness Reporting Program (TARP), and iWATCH training required for employees.

• Contractor shall not be reimbursed for work when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed closings.

• Contractor must maintain an adequate workforce for uninterrupted performance when the Government facility is not closed.

• No Government Furnished Equipment (GFE).

• Government will furnish emergency medical and rescue services, installation fire services, security services, and HAZMAT first response.

• Contractor must provide all necessary vehicles and equipment, with company name prominently displayed.

• Applicable Publications: A list of relevant DoD and Army publications is provided.