C1DA--A/E Design - Infusion/Specialty Care Clinic Renovation Project 626-26-501 Nashville TVHS

Quick Summary

The Department of Veterans Affairs (VA), Network Contracting Office 9, is issuing a presolicitation notice for Architectural and Engineering (A/E) Design Services for the Infusion and Specialty Care Clinic Renovation Project (626-26-501) at the Nashville VA Medical Center, TN. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Firms are invited to submit SF330 packages by March 17, 2026, at 1:00 PM Central Time.

Project Scope

This project involves A/E services for the renovation of approximately 26,300 square feet of space for the Infusion and Specialty Care Clinic and adjacent areas. The primary goal is to improve design standardization, operational efficiency, and patient experience, while addressing Facility Condition Assessment (FCA) deficiencies. Key deliverables include:

• Complete contract drawings, specifications, technical reports, and cost estimates.
• Cost control services and construction period services (CPS).
• Design for mechanical, electrical, fire alarm, controls, sprinkler, plumbing, architectural, interior design, structural, industrial hygiene, ingress/egress, and fire protection systems.
• Ensuring designs meet current VA and Joint Commission Guidelines, VA standards, and allow for equipment serviceability/maintainability.
• Modernizing systems, controls, and improving energy conservation.
• Developing Bid Deduct Alternates of at least 20% of the construction budget. The Nashville VA Medical Center must remain operational throughout the construction period.

Contract Details

• Contract Type: Firm-Fixed-Price
• Period of Performance: 206 calendar days from Notice to Proceed (NTP).
• Construction Budget Design Limitation: $13,135,188.00.
• The total cost of A/E services must not exceed 6% of the estimated construction project cost.
• NAICS: 541310 (Architectural Services) with a $12.5 million small business size standard.
• Product/Service Code: C1DA (Architect and Engineering - Construction: Hospitals and Infirmaries).

Eligibility & Submission

This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Firms must be verified as SDVOSB in the SAM.gov database at the time of SF330 submission and prior to award.
• Firms must be registered and active in the System for Award Management (SAM).
• Limitations on Subcontracting: No more than 50% of the contract performance may be paid to subcontractors that are not similarly situated entities.
• Submission Deadline: March 17, 2026, at 1:00 PM Central Time.
• Submission Method: Electronically via email to Lara.Hampton@va.gov and Jeannette.Morphew@va.gov.
• SF330 Requirements: Maximum 50 pages (including cover page and all documents). Files must be in Microsoft Office or Adobe PDF format. No .zip files or password-protected documents.
• Firms must be vendorized through the VA CEP platform (VA Webform 10091).
• Architects and engineers involved in the design must be registered in a U.S. State or possession.

Evaluation Factors

SF330s will be evaluated based on demonstrated competence and qualifications, following the Brooks Act and VA Acquisition Regulation. Evaluation factors, in descending order of importance, include:

1. Professional qualifications.
2. Specialized experience and technical competence.
3. Specific experience and qualifications of proposed personnel and team cohesion.
4. Capacity to accomplish work in the required time.
5. Past performance (cost control, quality, schedule compliance).
6. Record of significant claims.
7. Reputation and standing of the firm.
8. Location in the general geographical area of the project and knowledge of the locality. Following initial evaluation, discussions/interviews will be held with at least three highly qualified firms. The highest technically rated firm will then be invited to submit a price proposal.