C1DA--A/E Design - Infusion/Specialty Care Clinic Renovation Project 626-26-501 Nashville TVHS

Quick Summary

The Department of Veterans Affairs (VA), Network Contracting Office 9, is seeking Architectural and Engineering (A/E) Design Services for the Infusion and Specialty Care Clinic Renovation Project (Project 626-26-501) at the Nashville VA Medical Center, TN. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Interested A/E firms must submit SF330 packages by March 31, 2026, at 10:00 AM CDT.

Project Overview & Scope

This presolicitation is for A/E services to renovate approximately 26,300 square feet of space for the Infusion and Specialty Care Clinic and adjacent areas. The project aims to improve design standardization, operational efficiency, and patient experience, addressing Facility Condition Assessment (FCA) deficiencies. Key services include:

• Preparing complete contract drawings, specifications, technical reports, and cost estimates.
• Providing cost control and construction period services (CPS).
• Comprehensive design across mechanical, electrical, fire alarm, controls, sprinkler, plumbing, architectural, interior design, structural, industrial hygiene, ingress/egress, and fire protection.
• Ensuring designs meet current VA and Joint Commission Guidelines, VA standards, and allow for equipment serviceability.
• Modernizing systems, improving energy conservation, and developing Bid Deduct Alternates (at least 20% of construction budget). The Nashville VA Medical Center must remain operational throughout construction.

Contract Details

• Contract Type: Firm-Fixed-Price
• Period of Performance: 206 calendar days from Notice to Proceed (NTP).
• Construction Budget Design Limitation: $13,135,188.00.
• A/E Services Cost Limit: Not to exceed 6% of the estimated construction cost.
• NAICS: 541310 – Architectural Services (Small Business Size Standard: $12.5 million).
• Product/Service Code: C1DA – Architect and Engineering – Construction: Hospitals and Infirmaries.

Eligibility & Submission Requirements

This is a 100% SDVOSB Set-Aside. Firms must be:

• Verified as SDVOSB in the SAM.gov database (SBA Certifications/VETCERT) at submission and prior to award.
• Registered and active in the System for Award Management (SAM.gov).
• Vendorized through the VA CEP platform (VA Webform 10091).
• Architects and engineers must be registered in a U.S. State or possession. SF330 packages, limited to 50 pages, must be emailed to Lara.Hampton@va.gov and Jeannette.Morphew@va.gov by March 31, 2026, at 10:00 AM CDT. This is a presolicitation; no fee proposal is needed at this stage.

Evaluation Criteria

SF330s will be evaluated based on demonstrated competence and qualifications, following the Brooks Act and VA Acquisition Regulation. Factors, in descending order of importance, include:

1. Professional qualifications.
2. Specialized experience and technical competence (including energy conservation, pollution prevention).
3. Specific experience and qualifications of proposed personnel and their team record.
4. Capacity to accomplish work in the required time.
5. Past performance (cost control, quality, schedule compliance).
6. Record of significant claims.
7. Reputation and standing of the firm.
8. Location in the general geographical area of the project. Discussions/interviews will be held with at least three highly qualified firms, followed by negotiations with the most preferred firm.

Important Notes

The Government will not pay for proposal preparation costs. The awarded contractor must submit evidence of VETS4212 enrollment. Limitations on subcontracting apply: no more than 50% of the service portion can go to non-similarly situated entities. Arguments regarding the NAICS code can be submitted to jeannette.morphew@va.gov and lara.hampton@va.gov by March 25, 2026, 10:00 AM CT.