C1DA--Renovate Restrooms

Solicitation / RFP / RFQ

This is a Request for SF330s (Architect/Engineer Design Services) for the "Renovate Restrooms" project at the Durham Veterans Affairs Medical Center. The project aims to renovate/relocate existing restrooms and locker rooms in Building 1 and Building 23 to ensure compliance with ADA standards.

• Design services including Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, and As-Built Documentation.

• Study all restrooms in Building 1 and 23 to meet current VA ADA standards.

• Upgrade a minimum of 2 patient/public restrooms/locker rooms per floor in each building to be ADA compliant.

• Add grab bars where required.

• Insulate exposed sink piping in public/patient restrooms/locker rooms.

• Include asbestos sampling and air monitoring.

• Update finishes and toilet partitions as needed.

• Provide power assist hardware to restrooms within funding limitations, particularly on the 7th floor.

• The attached "Renovate Restrooms SOW" provides further details.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 1,110 Calendar Days after Notice to Proceed.

• Estimated Magnitude of Construction: Between $2,000,000 and $5,000,000.

• Projected A/E contract award date: On or before July 10, 2026.

• Submission Method: Electronic SF 330 (Parts I and II) via email to michael.proctor2@va.gov.

• Submission Deadline: March 13, 2026, 10:00 AM Eastern Time.

• Evaluation Criteria (in descending order of importance):

  1. Professional qualifications (recent experience with healthcare facilities, bathroom/locker room upgrades within 5 years).
  2. Specialized experience and technical competence (renovations to meet ADA standards, understanding of project aspects).
  3. Capacity to accomplish work within the timeframe.
  4. Past performance (cost control, quality, schedule adherence in hospital settings).
  5. Construction Period Services experience.
  6. Location.

• This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be a certified SDVOSB, a small business under NAICS code 541330 (Engineering Services), and listed in the SBA certification database.

• Firms must be registered and current in the System for Award Management (SAM).

• Subcontracting limitation: No more than 50% of the contract value can be paid to firms that are not certified SDVOSBs/VOSBs.

• NAICS Code: 541330 (Engineering Services).

• Business Size Standard: $25.5 million annual revenue.

• Vendor questions due by February 7, 2026, 3:00 PM EDT.

• Email size limit is 10MB; number multiple emails sequentially.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Professional Architect/Engineer (A/E) services to renovate and/or relocate existing restrooms and locker rooms in Building 1 and Building 23 of the Durham VA Healthcare Center to ensure compliance with ADA standards for accessibility.

• Site Investigation: Conduct a comprehensive investigation of existing conditions, including structural, architectural, interior design, mechanical, plumbing, fire protection, electrical, and environmental hazards (e.g., asbestos, lead). This includes pre-TAB of HVAC systems and electrical power investigations.

• Design Development: Prepare conceptual design, interim design documents, and final construction documents. The design must meet VA ADA standards and address specific requirements such as additional grab bars, insulation of exposed sink piping, and potential updates to finishes.

• Power Assist Hardware: Include power assist hardware in restrooms, particularly on the 7th floor, as funding allows.

• Phasing: Consider phasing to minimize disruption to hospital operations.

• Construction Period Services: Review submittals, shop drawings, RFIs, and provide recommendations. Services include third-party asbestos monitoring and commissioning.

• Site Visits: Conduct site visits as requested by the COR, including an estimate of ten visits during construction.

• Design must meet current VA ADA standards.

• At least 2 patient and public restrooms/locker rooms per floor in each building must be upgraded.

• Hazardous material surveys and air monitoring are required.

• Commissioning services for various systems are required.

• The A/E design period of performance is 200 days after Notice to Proceed.

• Construction procurement is estimated at 180 days.

• Construction Period Services (CPS) are 730 days from construction award.

• Total A/E contract period is 1,110 calendar days.

• The project is located at the Durham VA Medical Center.

• Budget: Anticipated cost range is between $2,000,000 and $5,000,000.

• Deliverables: Include electronic files (Revit, AutoCAD, PDF), Building Information Model (BIM), and detailed specifications.

• Compliance: Designs must comply with ABAAS, VA Guidelines for Accessibility, and relevant codes (e.g., NCRP, NRC, NFPA).

• Reporting: Provide detailed reports for investigations, surveys, and commissioning.

• Submittals: Adhere to a strict submission schedule for Schematic Design (15%), Design Development (35%, 65%), and Construction Documents (95%, 100%, Final).

Form / Attachment / Pricing Sheet

This document is Standard Form 330 (SF 330), "Architect-Engineer Qualifications." It is used by federal agencies to obtain information from architect-engineer (A-E) firms regarding their professional qualifications for A-E contracts. The form is used to select firms based on demonstrated competence and professional qualifications, followed by contract negotiation.

The SF 330 is divided into two parts:

• Part I - Contract-Specific Qualifications: This section requires details specific to a particular contract, including:

  • Contract Information (Title, Location, Public Notice Date, Solicitation Number)
  • Architect-Engineer Point of Contact
  • Proposed Team (Prime contractor and key subcontractors, their roles, addresses)
  • Organizational Chart of the Proposed Team
  • Resumes of Key Personnel (including experience, education, registration, and relevant projects)
  • Example Projects (demonstrating the team's capability for the specific contract)
  • Key Personnel Participation Matrix
  • Additional Information requested by the agency

• Part II - General Qualifications: This section provides general qualifications for a firm or a specific branch office. It includes:

  • Firm or Branch Office Name and Address
  • Year Established, Unique Entity Identifier, Ownership, Small Business Status
  • Point of Contact information
  • Former Firm Names
  • Employees by Discipline
  • Profile of Firm's Experience and Annual Average Revenue for the last 5 years
  • Annual Average Professional Services Revenues for the last 3 years (Federal, Non-Federal, Total)
  • Authorized Representative signature and details

This form is essential for any A-E firm seeking to bid on federal contracts requiring architectural or engineering services. Bidders must accurately and comprehensively complete this form to demonstrate their qualifications, team capabilities, and past performance to the government agency. It serves as the primary document for evaluating a firm's suitability for a specific project and for general agency pre-qualification.

Sources Sought Notice

This is a Sources Sought Notice for market research purposes only, not a request for proposal. The Department of Veterans Affairs, Network Contracting Office 6 is seeking potential sources for Architect-Engineer (A/E) services to renovate/relocate existing restrooms or locker rooms in Building 1 and Building 23 at the Durham VA Medical Center to ensure ADA compliance. The estimated construction magnitude is between $2,000,000 and $5,000,000.

• Study all restrooms in Building 1 and 23 to design for current VA ADA standards.

• Upgrade a minimum of 2 patient and public restrooms/locker rooms per floor in each building to be ADA compliant.

• Add grab bars where required.

• Insulate all exposed sink piping in public and patient restrooms/locker rooms.

• Include asbestos sampling and air monitoring in the investigation.

• Update finishes, including toilet partitions, as needed.

• Provide power assist hardware to restrooms within funding limitations, particularly on the 7th floor.

• Proposed NAICS Code: 541330 (Engineering Services) with a size standard of $25.5 Million.

• Proposed PSC Code: C1DA (Architect and Engineering – Construction: Hospital Infirmaries).

• Anticipated Period of Performance: 1,110 days from Notice to Proceed.

• Design Phase Completion: 200 days from Notice to Proceed.

• Construction Procurement Timeframe: 180 days from design completion.

• Construction Period Services: 730 days from construction award.

• Interested parties should respond via email to michael.proctor2@va.gov.

• Response requested by Friday, January 23, 2026, at 10:00 AM EST.

• No telephone inquiries will be accepted.

• All responses will be reviewed regardless of business size or socioeconomic category.

• Responses will support future determination of set-aside requirements, potentially including SDVOSB and/or VOSB firms.

• Company name, address, point of contact (email/phone).

• SAM Unique Entry ID and evidence of current SAM registration.

• Company Socio-Economic SIZE (e.g., large, small, SDVOSB, VOSB, WOSB).

• Proposed NAICS and PSC codes (if different).

• Capabilities statement with experience in similar scope and magnitude.

• Confirmation if the anticipated period of performance is appropriate.

• Any deterrents to responding to this requirement.