Call When Needed Mobile Shower Facilities Units

Amendment / Modification

This amendment (A12) provides the Government's Responses and Transcript to Questions/Discussions during the Pre-Solicitation Conference. The quote due date remains unchanged.

• The Q&A and Transcript are provided on page 96.

• The quote due date is referenced as unchanged in E.1 FAR 52.212-1.

• No changes to the quote due date.

• Offerors are directed to review the provided Q&A and Transcript for clarification.

Amendment / Modification

This amendment (A12) to solicitation 1202SC21Q2205, dated August 12, 2021, provides:

• The Government's Responses and Transcript to Questions/Discussions from the Pre-Solicitation Conference. (Refer to page 96 for Q&A and Transcript).

• The Q&A and Transcript from the Pre-Solicitation Conference are provided.

• The Quote Due Date remains unchanged, as per E.1 FAR 52.212-1.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, specifically a "Combined Synopsis/Solicitation" (indicated by the "Combined Synopsis/Solicitation" text in the header and the "Request for Quote (RFQ)" being checked in Block 14).

• The solicitation is for "Call When Needed Mobile Shower Units".

• The Period of Performance is from the Date of Award (DOA) to 04/30/2031.

• Further details on the supplies/services are expected to be found in a "Unit Summary" and potentially additional attached sheets.

• The contract type is not explicitly stated, but it is an "Order for Commercial Items".

• The estimated award amount is listed as $0.00 for Government Use Only, suggesting this is an initial solicitation document.

• The Offer Due Date is 5/6/2025 at 1600 PDT.

• The solicitation number is 1202SC25T2821.

• The NAICS code is 115310 with a size standard of $8.00.

• The acquisition is marked as "UNRESTRICTED" in Block 10.

• The issuing office is USDA-FS Incident Procurement Logis in Boise, ID.

• Payment will be made via the FS Incident IPP RPA Invoice system.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-3, and 52.212-4 are incorporated by reference.

Amendment / Modification

This document is Amendment 11.2 to Solicitation 1202SC21Q2205, "Call When Needed Mobile Shower Facilities Unit (CWN MSFU) BPA 2026 Annual Review".

Key changes include:

• Quote Due Date: Extended to Wednesday, May 6, 2026, at 5:00 PM Mountain Time / 4:00 PM Pacific Time.

• Submission Method: Quotes are to be submitted via email. No facsimile or hard copy mailed offers will be accepted.

• Offeror Requirements:

  • Companies with existing BPAs not updating equipment only need to submit a response to Section B.3 and a signed copy of Amendment 11 (SF30).
  • All other offerors must complete SF-1449 (block 17a and blocks 30a-30c), fill in Section B.3 using provided Microsoft Forms links for Company Details and Item Details, provide a technical/business quote (if not having an existing BPA or adding/changing equipment), and provide responses to Section E. of the solicitation.

• Email Submission: Solicitation packages and questions must be submitted by email. Only attachments will be received; information in the subject line or body of the email will not be processed.

• The amendment impacts the submission process, due dates, and requirements for offerors.

• The quote due date has been extended.

• Specific instructions are provided for both existing BPA holders and new offerors regarding submission requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation (RFP) 1202SC21Q2205 A11 – 2026 Annual Review for Call When Needed (CWN) Mobile Shower Facilities BPA for the National Interagency Fire Center (NIFC).

• Solicitation Completion: For current BPA awardees, sign SF30(s) and complete Section B.3. New vendors must sign SF1449 & SF30s from A11, answer questions on a Word doc (converted to PDF), and combine into one PDF. Updated Equipment List (D.12 Att. 1) is for current awardees; new offerors must complete D.12 Att. 1 Equipment Requirements Checklist as separate PDFs.

• SF1449 Form: Previous amendments included updated versions, but A11 does not. It is unclear which version to use; the question asks for clarification on whether to use the original from 2021.

• Submission Links: Multiple links for company and item details were provided, some not working. The question seeks confirmation of the correct links, referencing Section E, page 82.

• Business Part Instructions: Instructions in E.3.3 refer to section E4, which lacks placeholders. Guidance is requested on how to satisfy this requirement.

• FAR Reference: Reference to FAR 52.212-3 in Section E.4 is noted as an old reference removed by the Revolutionary FAR Overhaul (RFO) and should be ignored.

• Unit Identification Number (UIN): The Microsoft form requires a UIN for each shower. Instructions refer to Section B, but it's unclear where to produce a UIN without prior BPA acceptance. The response clarifies that UIN is company-specific (e.g., ABC1 for the unit, ABC1-HW for components).

• Amendment Assent Format: The format for declaring assent to amendments or terms is requested, with a suggestion to use a simple page with a few words or to answer questions in a Word document, convert to PDF, and submit.

• A Pre-Bid/Pre-Quote Conference was held on Monday, April 20, 2026, via Microsoft Teams. Details for joining are provided.

• The document indicates that additional rows may be needed for questions.

Amendment / Modification

This amendment (A11) to solicitation 1202SC21Q2205, dated August 12, 2021, aims to:

• Allow current Blanket Purchase Agreement (BPA) holders to revise their unit pricing, update technical information, or add additional units to their BPA.

• Provide an opportunity for new contractors to submit quotes in accordance with the solicitation and any amendments.

• Set the Quote Due Date as per FAR 52.212-1.

• The amendment modifies the solicitation and impacts the quote due date.

• The quote due date has been set. Potential bidders should refer to FAR 52.212-1 for specific details regarding quote submission.

Amendment / Modification

This document is Amendment 11 to Solicitation 1202SC21Q2205, issued on April 6, 2026. Its primary purpose is to:

• Annually update BPA holders: Offer current Blanket Purchase Agreement (BPA) holders an opportunity to revise their unit pricing, update technical information, or add additional units to their existing BPA.

• Allow new contractors to compete: Provide new contractors an opportunity to submit quotes in accordance with the solicitation and any amendments.

• Adjust Quote Due Date: The quote due date has been extended. Offers are due on Wednesday, May 6, 2026, at 5:00 PM Mountain Time / 4:00 PM Pacific Time.

• Section B.3 Schedule of Items: Bidders will use Microsoft Forms links to provide company and item details.

• Section E.1 General Information: Clarifies the acquisition is for multiple award commercial BPAs for Call When Needed Mobile Shower Facility Units (CWN MSFU).

• Section E.2 Federal Acquisition Regulation (FAR) Provisions: Lists provisions incorporated by reference and authorized deviations.

• Section E.3 Federal Acquisition Regulation (FAR) Solicitation Provisions: Includes full text and addenda for various provisions.

• Section E.4 Dept. of Agriculture Acquisition Regulations (AGAR) Supplemental Provisions: Includes AGAR provisions.

• Section E.5 Custom Provisions: Includes custom provisions related to inquiries and solicitation questions.

• Section E.6 Additional Conditions for Performance: Details pre-bid/pre-quote conference information.

• Quotes are due by Wednesday, May 6, 2026, at 5:00 PM Mountain Time / 4:00 PM Pacific Time.

• No facsimile or hard copy mailed offers will be accepted.

• The solicitation package and questions must be submitted by email as required in Section E.2.

• Companies with existing BPAs not updating equipment are only required to submit a response to the forms in Section b and a signed copy of Amendment 11.

• Offerors must submit a quote that includes a signed and dated quote, Attachment 1 (Minimum Equipment Requirements Checklist), and Section E.4 responses.

• Technical and business quotes are required for new contractors or those updating equipment.

• Evaluation will be based on Quote Acceptability and Price.

Questions & Answers / Clarifications

This document is a Question & Answer (Q&A) form intended to collect questions from potential bidders regarding Solicitation (RFP) 1202SC21Q2205 A11 for the "Call When Needed (CWN) Mobile Shower Facilities BPA for National Interagency Fire Center (NIFC)".

This document is a template for submitting questions and does not contain specific Q&A content. It outlines the required fields for submitting questions:

• Question #
• Attachment
• Section or Paragraph
• Page #
• Description / Question / Comment

Questions must be submitted via email to 2026_AR.hg3op8cx18cz4p0n@u.box.com, referencing 'Questions' and the Solicitation number in the subject line. Questions submitted through other means will not be accepted. This form serves as the official method for bidders to seek clarification on the solicitation.

Amendment / Modification

This amendment (A10) to Solicitation No. 1202SC21Q2205 provides the Government's Responses and Transcript to Questions/Discussions during the Pre-Solicitation Conference. The quote due date remains unchanged.

• The document references the Pre-Solicitation Conference Q&A and Transcript, which are attached.

• Offerors are instructed to review the provided Q&A and Transcript.

• The quote due date remains unchanged. Offers are due Monday, April 28, 2025, at 9:00 AM Mountain Time / 8:00 AM Pacific Time.

• Quotes are due via email, and facsimile or mailed offers will not be accepted.

• Companies with existing BPAs that are not updating equipment are only required to submit a response to the forms in Section B and a signed copy of Amendments 08, 09 & 10.

Amendment / Modification

This amendment (A10) to solicitation 1202SC21Q2205, dated August 12, 2021, provides:

• The Government's Responses and Transcript to Questions/Discussions from the Pre-Solicitation Conference. (Refer to page 96 for Q&A and Transcript).

• Item 14 of the solicitation is updated to include the Q&A and Transcript.

• The Quote Due Date remains unchanged. (Refer to E.1 FAR 52.212-1).

Amendment / Modification

This amendment (A09) to solicitation 1202SC21Q2205 provides:

• The Government's Responses to Questions Received prior to the Pre-Solicitation Conference.

• The link for the 2025 CWNMSFU Annual Review Pre-Solicitation Conference.

• Questions and Answers related to the solicitation.

• Pre-Solicitation Conference details.

• The Quote Due Date remains unchanged. (Refer to E.1 FAR 52.212-1)

Amendment / Modification

This document, Amendment 08 (A08) to Solicitation No. 1202SC21Q2205, serves to:

• Annually update BPA terms: Provides current Blanket Purchase Agreement (BPA) holders an opportunity to revise their unit pricing, update technical information, or add additional units to their BPA.

• Facilitate new contractor quotes: Allows new contractors to submit quotes in accordance with the solicitation and any amendments.

• Update submission process: Clarifies that the solicitation has been updated to utilize current available technology and will be completed primarily via electronic forms. Offerors must follow instructions in Section E.1 FAR 52.212-1.

• Rescind previous attachments: Updates terms and conditions, with Amendment 08 attachments superseding previously attached solicitation documents.

• Update Provisions and Clauses: References FAC 2025-03 / Effective 1/17/2025.

• Solicitation documents previously attached are rescinded.

• Provisions and Clauses updated.

• Instructions to Offerors (Section E.1 FAR 52.212-1) are to be followed for electronic submissions.

• Quote Due Date: Extended to Monday, April 28, 2025, at 9:00 AM Mountain Time / 8:00 AM Pacific Time.

• Submission Method: Quotes are due via email only; no facsimile or hard copy mailed offers will be accepted.

• Existing BPA Holders: Companies with existing BPAs that are not updating equipment are only required to submit a response to the forms in Section B and a signed copy of Amendment 08.

• New Offerors: Must submit a complete package, including SF-1449, Section B.3 Schedule of Items (via Microsoft Forms links), a technical/business quote (if no existing BPA), and responses to Section E.

• Quotes not following instructions may be excluded.

• Period of Performance: Date of Award to 5/31/2026 (for the agreement) and 5/31/2031 (effective period).

Amendment / Modification

This document, Amendment A08, modifies the solicitation (1202SC21Q2205 dated August 12, 2021) for the following purposes:

• To provide current Blanket Purchase Agreement (BPA) holders an annual opportunity to revise their unit pricing, update technical information, or add units to their BPA.

• To allow new contractors to submit quotes in accordance with the solicitation and any amendments.

• To set the Quote Due Date (referencing FAR 52.212-1).

• The solicitation's "Terms & Conditions" are updated. Amendment 08 attachments are provided, and all other previously attached solicitation documents are rescinded.

• Provisions and Clauses are updated to FAC 2025-03 / Effective 1/17/2025.

• The solicitation will now utilize current available technology and be completed primarily via electronic forms. Offerors must follow instructions in E.1 FAR 52.212-1.

• Initial quote submissions for receiving a BPA must include SF-1449 (Exhibit 13) and subsequent 2025 SF-30s starting with Amendment 08 (Exhibit 14). Annual reviews will submit subsequent 2025 SF-30s starting with Amendment 08.

• The Quote Due Date has been set.

• Offerors must acknowledge receipt of this amendment.

• Quotes not following the provided instructions may be excluded from consideration.

• The period of performance is Date-of-Award to 5/31/2026, with an Effective Period from Date-of-Award to 5/31/2031.

Questions & Answers / Clarifications

This document provides a question form and submission instructions for the "1202SC21Q2205 A08 – Call When Needed (CWN) Mobile Shower Facilities BPA for National Interagency Fire Center (NIFC)" opportunity.

• Bidders must submit questions using the provided 'Question form'.
• Questions must reference 'Questions' with the Solicitation number (1202SC21Q2205) in the subject line.
• Questions must be submitted via email to the following address: 2025_CW.rilqafg1ttrcwhfr@u.box.com.
• Questions not submitted via this form and email address will not be accepted.

This document outlines the official channel and format for submitting questions related to the solicitation. Adherence to these instructions is critical for questions to be considered.

Amendment / Modification

This amendment (Amendment 07) to Solicitation 1202SC21Q2205 A07 provides answers to questions received during the E.9 Pre-Bid/Pre-Quote Conference.

• Provides answers to questions regarding Wage Determination (Exhibit D.11, 2nd Paragraph, Page 70).

• Clarifies that the minimum wage for Federal Contractors is $17.20/hr as of January 1, 2024, not $16.20/hr.

• References FAR 52.222-55 regarding Executive Order Minimum Wage rates and annual adjustments.

• Addresses price adjustments for increased labor costs due to minimum wage changes.

• Provides guidance on subcontractor adjustments.

• Clarifies that the Contracting Officer will not provide duplicate price adjustments.

• Answers questions regarding proposal submission, including editing responses, recording availability, occupation codes, and proposal setup.

• Provides instructions for completing and submitting forms, including the "MS Forms - Pricing" and "Attachment 1 Minimum Equipment Requirements Checklist."

• Clarifies the distinction between UINs, VINs, and UEIs.

• Notes that units may be requested for incidents other than wildland fires.

• The hour and date specified for receipt of quotes remains unchanged.

• The Closing Date and deadline for receipt of quotes is TUESDAY, MAY 7, 2024 @ 9:00 AM MT/8:00 AM PT.

Amendment / Modification

• This amendment (Amendment 06) is for the Call When Needed Mobile Shower Unit (CWNMSU) BPA 2024 Annual Review.

• It provides answers to questions received during the Q&A period.

• It includes the date/time and link for the pre-bid/pre-quote conference.

• The document addresses questions related to Wage Determination (Exhibit D.11, 2nd Paragraph, Page 70) and the applicable Executive Order Minimum Wage rate.

• It references Section E.9 Pre-Bid/Pre-Quote Conference.

• The hour and date for receipt of quotes remains unchanged.

• The Closing Date and deadline for receipt of quotes in response to Solicitation 1202SC21Q2205 is Tuesday, May 7, 2024, at 9:00 AM MT / 8:00 AM PT.

• The pre-bid/pre-quote conference has been rescheduled to Tuesday, April 23, 2024, at 1:30 PM MT / 12:30 PM PT.

Questions & Answers / Clarifications

This document is a Question & Answer form related to Solicitation (RFP) 1202SC21Q2205 A05 for Call When Needed (CWN) Mobile Shower Facilities BPA for the National Interagency Fire Center (NIFC).

This form is intended for bidders to submit questions or comments regarding the solicitation. It includes fields for Question Number, Attachment, Section or Paragraph, Page Number, and Description/Question/Comment.

Questions must be submitted referencing 'Questions' with the Solicitation number in the subject line. Questions not submitted via this form via email to the provided address (2024_CW.awpzlweyduifb9pc@u.box.com) will not be accepted.

This document serves as the official channel for bidders to seek clarification on the solicitation. The provided email address is the sole method for submitting these questions.

Amendment / Modification

This amendment (Amendment 05) to Solicitation No. 1202SC21Q2205 for Call When Needed Mobile Shower Units (CWNMSU) BPA 2024 Annual Review makes the following changes:

• Updated Section B.3.1: Clarified "Unisex" & "Total" shower stall spaces, and added "(# Sinks)" space and "(if applicable)" for wash basins. This update also clarifies that sinks may be part of the unit and not a separate trailer, meaning a Unit Identification Number (UIN) would not be needed.

• Updated Terms & Conditions: Incorporated updated terms and conditions.

• Updated DOL Wage Determination: Included the latest Department of Labor Wage Determination.

• Section B.3.1 (Description and Prices/Schedule of Items)

• Terms & Conditions

• Department of Labor Wage Determination

• Proposal Deadline Extended: The deadline for receipt of quotes has been extended to Tuesday, May 7, 2024, at 9:00 AM MT / 8:00 AM PT.

• Existing BPA Holders: Companies with existing BPAs are not required to submit complete packages. They only need to complete the form in Section B.3 and submit a signed copy of Amendment 05.

Amendment / Modification

This amendment (Amendment 04) to Solicitation 1202SC21Q2205 extends the deadline for quote submission and allows for new companies to submit quotes.

• The deadline for receipt of quotes has been extended.

• The new deadline for receipt of quotes is February 25, 2023, no later than 2:30 PM Mountain Time.

Amendment / Modification

This amendment (Amendment 03) to Solicitation 1202SC21Q2205 makes the following changes:

• Wage Determination Update: The wage determination for this solicitation has been updated to Wage Determination No. 1995-0221, Revision No. 54, dated 10/20/2021.

• COVID-19 Protocols Clause Removal: FAR Clause 52.223-99, Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors, has been deleted in accordance with OMB guidance. Proposals should no longer include contingencies for this executive order. The requirements revert to those in effect prior to Amendment 2. Federal agency workplace safety protocols for Federal buildings and facilities still apply.

• Wage Determination

• FAR Clause 52.223-99

• Proposal Deadline: The deadline for receipt of quotes remains unchanged: 2:30 PM MT on January 8, 2022.

• Technical Proposals: No revisions to technical proposals will be considered as this amendment does not alter the technical requirements of the solicitation.

Amendment / Modification

This amendment (Amendment 02) to Solicitation 1202SC21Q2205 serves to update the solicitation with changes identified since its initial issuance.

Key changes include:

• Incorporation of a deviation FAR clause 52.223-99, "Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors." This clause will be included in any resulting contract.

• Extension of the deadline for receipt of quotes. The new closing date and time is January 8, 2022, no later than 2:30 PM MDT.

• The solicitation itself is modified to include the new FAR deviation clause.

• The closing date and time for receipt of quotes has been extended.

• The deadline for submitting quotes has been extended to January 8, 2022, 2:30 PM MDT.

• Offerors must acknowledge receipt of this amendment. Failure to do so may result in rejection of their offer.

Amendment / Modification

• The closing date and deadline for receipt of quotes for Solicitation 1202SC21Q2205 has been extended to November 15, 2021, no later than 2:30 PM MDT.

• The minimum number of wash basins (sinks) required for a large shower unit in Section D.1.2 (c) has been changed from eight (8) to six (6).

• All other references to the minimum number of sinks throughout the solicitation have been updated to reflect this change.

• Section D.1.2 (c) regarding the minimum number of sinks for a large shower unit.

• All other sections referencing the minimum number of sinks.

• The deadline for submitting quotes has been extended to November 15, 2021.

Amendment / Modification

This document is Amendment 1 to Solicitation No. 1202SC21Q2205 for Call When Needed Mobile Shower Units (CWNMSU).

• Section B (Schedule of Supplies/Services) and Attachment 1 (Minimum Equipment Requirements Checklist) are affected.

• Offerors must fill in the appropriate information requested for Section B and Attachment 1.

• Offerors are encouraged to submit quotes as soon as possible but before the due date of October 11, 2021, at 2:30 PM Mountain Time.

• The Government intends to establish Blanket Purchase Agreements (BPAs) with Offerors meeting the requirements.

• Solicitation package must be emailed in PDF format to 1202SC2.rwm267003m5nb54f@u.box.com with the subject line: "Solicitation 1202SC21Q2205-Company Name-CWNMSU-Submittal Date."

• File name configuration: "Company Name-CWNMFSU-Business/Technical-Submittal Date."

• No facsimile (FAX) or hard copy offers will be accepted.

• Offerors may contact Bryce Pitchford for information.

Solicitation / RFP / RFQ

This solicitation seeks offers for "Call When Needed Mobile Shower Units" (CWNMSU) to be used nationwide for fire suppression activities and All-Hazard incidents. The U.S. Forest Service intends to establish Blanket Purchase Agreements (BPAs) with multiple offerors.

• Provision of commercially available mobile shower units.

• Units must meet specific equipment requirements detailed in Exhibit D.1, including minimum showerheads, potable water storage, gray water capacity, sanitation standards, and safety features.

• Offerors must provide a Designated Dispatch Point (DDP) within the contiguous Western United States.

• Services include labor, equipment, materials, taxes, insurance, transportation, lodging, and trained personnel.

• The resultant BPAs will be effective from the date of award through April 30, 2031, with annual reviews.

• The acquisition is unrestricted, but preference for orders will be given to small businesses.

• The dollar limitation for any individual order/call is $7.5 million.

• Offers are due by October 11, 2021, at 2:30 PM Mountain Time.

• Quotes must be submitted via email in PDF format to a specified Box.com address.

• Submission requirements include completing SF-1449, Section B, Attachment 1, and Section E.4.

• Evaluation will be based on Quote Acceptability (assent to terms, quoted equipment meeting requirements, and past performance) and Price.

• Award will be made to responsible quoters whose offers are advantageous to the Government, price and other factors considered.

• This acquisition is unrestricted; both small and large businesses may submit quotes.

• Preference for orders will be given to small businesses.

• Offerors must complete Attachment 1 (Minimum Equipment Requirements Checklist) for each CWNMSU offered.

• Pricing must include all labor, equipment, materials, taxes, insurance, transportation, overhead, and profit.

• Contact Bryce Pitchford at bryce.pitchford@usda.gov or 208-991-7639 for solicitation information.