Catholic Administrative Religious Education Coordinator

Amendment / Modification

This document is Amendment 0003 to the Combined Synopsis/Solicitation W912CN-25-Q-A008.

Key changes include:

• Clarification of the Performance Work Statement (PWS) Section 1.5.4.1 regarding concurrent Catholic Religious Education Services at two chapel locations.
• Update to the Technical Evaluation Criteria, specifically Subfactor 2.1.C: Staffing Plan/Organization Chart, to align with the clarified staffing requirement.
• Extension of the Request for Quotation (RFQ) Due Date to February 05, 2026, at 12:00 PM Hawaii Standard Time (HST).

Previous amendments (0001 and 0002) also extended the RFQ due date and included Attachment 0004 – W912CN-25-Q-A008 Q&A, and updated PWS Paragraph 1.5.4.

• Performance Work Statement (PWS) Section 1.5.4.1

• Technical Evaluation Criteria, Subfactor 2.1.C: Staffing Plan/Organization Chart

• The RFQ Due Date has been extended to February 05, 2026, at 12:00 PM HST.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Catholic Administrative Religious Education Coordination services at USAG Hawaii, supporting the USAG Hawaii Chaplain's Religious Support Program. The goal is to meet the religious requirements of Soldiers, Families, and authorized civilians, ensuring the free exercise of religious preference.

• Provide administrative support for Catholic religious education services in accordance with Church guidelines, military policies, and regulations.

• Assist the Catholic Chaplain and Priest in conducting religious education services.

• Prepare and track various documents including monthly calendars of RE events, facility reservation requests, RE flyers, and attendance reports.

• Assist in preparing program materials for regular and seasonal RE programs.

• Prepare and track sacramental records, including birth certificates and Baptism/First Communion certificates, in the AMS portal.

• Attend 100% of Monthly COR meetings.

• Provide monthly Catholic Religious Education calendars by the final business day of the preceding month.

• Submit facility reservation requests and publicity flyers 45 days prior to the service or event.

• Submit RE program attendance reports by the first business day of the month.

• Submit reports of consumed materials and supplies by the first business day of the month.

• Complete sacramental records within 30 days of ministration.

• Combating Trafficking in Persons: Notify employees of zero tolerance policy and actions for violations.

• Attended Meetings: Attend planning and coordination meetings.

• Services to be performed at USAG Hawaii Main Post Chapel and AMR Chapel.

• Non-personal services contract.

• Contractor personnel must obtain Catechist certification from the Archdiocese for the Military Services within 90 days of award.

• Personnel must be computer competent (Windows, Microsoft Office) and possess strong communication skills.

• Must be able to work in a pluralistic environment and maintain professional etiquette.

• Required training includes Anti-Terrorism Level I, OPSEC Level I, iWATCH, Cyber Awareness, Information Assurance, PII, and Child Protection training.

• Background checks (Tier 1 with SCHR) are required for all personnel working with children under 18.

• Contractor shall safeguard Government equipment and property.

• Contractor shall provide a phase-in/phase-out plan 30 days prior to the end of the contract period.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Catholic Administrative Religious Education Coordination services at USAG Hawaii, supporting the USAG Hawaii Chaplain's Religious Support Program. The goal is to ensure the free exercise of religious preference by providing military religious support activities.

• Assist the Catholic Chaplain and Priest in conducting religious education services in accordance with established guidelines and policies.

• Prepare and provide a monthly calendar of all religious education (RE) events, including seasonal events.

• Prepare and track documents such as facility reservation requests, RE flyers, and attendance reports.

• Assist in preparing program materials, including copying, distribution, and resetting spaces.

• Collect and prepare sacramental records (birth certificates, Baptism, First Communion certificates) in the AMS portal.

• Monthly calendar due by the last business day of the preceding month.

• Facility reservation requests and publicity flyers due 45 days prior to the event.

• Weekly RE program attendance reports due by the first business day of the month.

• Report of consumed materials due by the first business day of the month.

• Sacramental records to be prepared in the AMS portal within 30 days after ministration.

• Combating Trafficking in Persons: 100% compliance.

• Attended Meetings: 95% compliance.

• Monthly Calendar, Facility Reservation Forms, Publicity Flyers, Attendance Reports, Consumed Materials Reports: 100% compliance.

• Services to be performed at USAG Hawaii Main Post Chapel and AMR Chapel.

• Contractor personnel must obtain a Catechist certification from the Archdiocese for the Military Services within 90 days of contract award.

• Experience in military Catholic religious support programs is preferred but not required.

• Contractor personnel must complete various training, including Anti-Terrorism (AT) Level I, OPSEC, iWATCH, Information Assurance (IA), Personally Identifiable Information (PII), and Child Protection Training.

• Background checks (Tier 1 with SCHR) are required for personnel working with children under 18.

• Contractor shall safeguard all Government equipment, information, and property.

• Contractor shall provide a phase in/phase out plan 30 days prior to the end of the contracting period.

Amendment / Modification

This document is Amendment 0003 to the Combined Synopsis/Solicitation W912CN-25-Q-A008.

Key changes include:

• Removal and replacement of the encrypted Performance Work Statement (PWS) in SAM.gov.

• Addition of Attachment 0004 – W912CN-25-Q-A008 Q&A.

• Update to Attachment 0002, Performance Work Statement (PWS), specifically paragraph 1.5.4.

• Extension of the Request for Quotation (RFQ) Due Date from January 29, 2026, at 09:00 AM HST to January 30, 2026, at 09:00 AM HST.

• The encrypted PWS has been replaced.

• A new Q&A attachment has been added.

• Paragraph 1.5.4 of the PWS has been updated.

• The proposal submission deadline has been extended to January 30, 2026, at 09:00 AM Hawaii Standard Time (HST).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation W912CN26QA008.

• Incumbent/Contract Information: The incumbent contract number is W912CN-23-C-0003, which can be viewed on the FPDS website.
• Coordinator Work Days/Times: The Performance Work Statement (PWS) has been updated to include paragraph 1.5.4 regarding Government Hours of Operation.
• Estimated Weekly Hours: The estimated hours of work per week are detailed on the last page of the document, under "Estimated Hourly Workload Per Year".

This Q&A document clarifies specific details related to the solicitation, including operational hours and workload estimates. Bidders should review these responses to ensure their proposals accurately address the government's requirements.

Other / Unclassified

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To access the actual content of the document, users need a PDF viewer that supports Azure Rights Management or must obtain permissions from the document owner. This document itself does not contain information about the SAM.gov opportunity but rather serves as a gatekeeper to another document.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W912CN26QA008.

• Incumbent Information: The incumbent contract number is W912CN-23-C-0003, which can be viewed on the FPDS website.
• Work Hours: Estimated weekly work hours are detailed on the last page of the document, titled "Estimated Hourly Workload Per Year".
• Government Hours: Preferred work days/times for the coordinator are addressed in an updated PWS paragraph 1.5.4, "Government Hours of Operation".

This Q&A document clarifies specific details about the incumbent contract, estimated workload, and government operating hours, which may influence bidder understanding and proposal preparation.

Amendment / Modification

This document contains two amendments to the original solicitation:

• Amendment 0001 (Dated 1/21/2026): Extended the Request for Quotation (RFQ) Due Date from January 27, 2026, to January 29, 2026, at 09:00 AM Hawaii Standard Time (HST).

• Amendment 0002 (Dated 1/28/2026):

  • Added Attachment 0004 – Q&A.
  • Updated Attachment 0002, Performance Work Statement (PWS), specifically paragraph 1.5.4.
  • Extended the RFQ Due Date again, from January 29, 2026, to January 30, 2026, at 09:00 AM Hawaii Standard Time (HST).

• RFQ Due Date (Extended twice).

• Attachment 0002 (Performance Work Statement) - Paragraph 1.5.4 updated.

• Attachment 0004 (Questions and Answers) - Added.

The RFQ Due Date has been extended to January 30, 2026, at 09:00 AM HST. Offerors should review the updated PWS and the new Q&A attachment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6 and FAR 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services. The U.S. Army Garrison Hawaii is procuring Catholic Administrative Religious Education Coordinator services. This announcement is the only solicitation, and no separate written solicitation will be issued.

• Provide Catholic Administrative Religious Education Coordination services at USAG Hawaii.

• Assist the Catholic Chaplain and Priest in conducting religious education services in accordance with Roman Catholic Church guidelines, Archdiocese for the Military Services policies, Army Regulation 165-1, and Installation Chaplain Policies.

• Contractors shall review Attachment 0002 - Performance Work Statement (PWS) for a full description of requirements.

• Contract Type: Firm-Fixed-Price (FFP), Requirements contract.

• Period of Performance: Base period from 08 Feb 2026 through 07 Feb 2027, with four (4) one-year option periods, and a potential 6-month extension.

• Estimated Value: Not explicitly stated, but the NAICS code (813110) has a small business size standard of $13 million.

• Quotes are requested under RFQ Number W912CN-26-Q-A008.

• Submission Deadline: January 29, 2026, at 09:00 AM Hawaii Standard Time (HST).

• Submission Method: Electronically through the SAM.gov website. In case of technical issues, via email to the Contract Specialist.

• Evaluation Factors: Award will be made to the responsible Offeror whose quote is most advantageous to the Government, considering Price and Technical Capability. Quotes must meet minimum requirements.

• Quote Validity: Minimum of 90 days.

• This procurement is a 100% Small Business set-aside.

• Quotes submitted by other than Small Business concerns WILL NOT be considered for award.

• Applicable provisions and clauses are incorporated by reference and full text. Offerors are responsible for reviewing them.

• Questions Due Date: January 27, 2026, at 9:00 AM HST.

• Points of Contact: Contract Specialist Roger Leake and Contracting Officer Jacob Kamelamela.

Statement of Work (SOW) / Performance Work Statement (PWS)

To support and facilitate comprehensive Catholic religious education programs at USAG Hawaii, assisting the Catholic Chaplain and Priest in accordance with established guidelines and policies.

• Provide administrative coordination for Catholic Religious Education (RE) services.

• Assist the Catholic Chaplain and Priest in conducting RE services.

• Develop and maintain a monthly RE calendar including regular, seasonal, community, and special events.

• Prepare facility reservation requests, publicity flyers, and track weekly RE program attendance.

• Format, organize, and prepare program materials (curriculum, supplies) for RE classes.

• Collect and prepare sacramental records (birth certificates, baptism, first communion) in the AMS portal.

• Combating Trafficking in Persons: 100% compliance.

• Attended Meetings: 95% compliance.

• Monthly Catholic RE Calendar: 100% compliance.

• Preparation of forms, flyers, and attendance reports: 100% compliance.

• Preparation of program materials: 100% compliance.

• Preparation of Sacramental Records: 100% compliance.

• Services to be performed at USAG Hawaii Main Post Chapel and AMR Chapel.

• Workdays and hours will vary according to the approved Calendar of Events, tasks, and meeting schedules. May require holiday, evening, and weekend hours.

• Contractor personnel must obtain Catechist certification from the Archdiocese for the Military Services within 90 days of contract award.

• Must possess the ability to present information orally and in written format, speak English clearly with excellent comprehension, and be proficient with Microsoft Office software.

• Must be able to work in a pluralistic environment and maintain a respectful and courteous professional demeanor.

• Background checks (Tier 1 with SCHR) are required for all personnel working with children under 18.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Contractor must comply with all applicable installation, facility, and area commander security policies and procedures.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in specific geographic areas (American Samoa, Hawaii, Johnston Island).

• Occupational Codes and Titles: A comprehensive list of job titles with corresponding codes.
• Minimum Wage Rates: The legally mandated minimum hourly wage for each occupation.
• Fringe Benefits: Information on required health and welfare benefits, vacation time, and paid holidays.
• Executive Orders: Notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability.
• Footnotes and Special Provisions: Details on specific conditions, such as hazardous pay differentials, uniform allowances, and requirements for computer employees.

This document is crucial for bidders as it establishes the minimum labor costs that must be factored into their proposals for any contract involving services in the specified locations. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Statement of Work (SOW) / Performance Work Statement (PWS)

To support comprehensive Catholic religious education programs at USAG Hawaii, assisting the Catholic Chaplain and Priest in conducting these services in accordance with established guidelines and policies.

• Provide Catholic Administrative Religious Education Coordination services.

• Assist the Catholic Chaplain and Priest in conducting religious education services.

• Become knowledgeable of the Religious Education (RE) Program through review of SOPs, program schedules, and Concept of Operations.

• Attend and participate in required meetings.

• Prepare and provide a monthly calendar of all RE events, including special seasonal events.

• Prepare and track multiple documents for RE programs (e.g., facility reservation requests, RE flyers, attendance reports).

• Assist in the preparation of program materials for regular and seasonal RE programs, including copying, distribution, and resetting spaces.

• Collect and prepare sacramental records (e.g., birth certificates, baptism certificates) in the AMS portal.

• Combating Trafficking in Persons: 100% Compliance.

• Attended Meetings: 95% Compliance.

• Monthly Catholic RE Calendar: 100% Compliance.

• Preparation of forms, flyers, and attendance reports: 100% Compliance.

• Preparation of program materials: 100% Compliance.

• Preparation of Sacramental Records: 100% Compliance.

• Services to be performed at USAG Hawaii Main Post Chapel and AMR Chapel.

• Contractor personnel must obtain Catechist certification from the Archdiocese for the Military Services within 90 days of contract award.

• Experience in military Catholic religious support programs is preferred but not required.

• Personnel must be proficient in English (speaking and writing), Microsoft Office Suite, and Windows-based operating systems.

• Must be able to work in a pluralistic environment and maintain professional conduct.

• Background checks (Tier 1 with State Criminal History Repository) are required for all individuals working with children under 18.

• Required training includes AT Level I, OPSEC Level I, iWATCH, Information Assurance, and Child Protection Training.