CGC HARRY CLARIBORNE DRYDOCK REPAIRS

Questions & Answers / Clarifications

This document provides answers to questions submitted by potential bidders regarding the solicitation for the CGC HARRY CLAIRBORNE project.

• Appleton Technical Representative: Not required for "Inspect and Test" work items. Required if the SOW specifies "inspect and Service."
• Area to be Renewed (WI 63, WI 60, WI 62): The exact square footage for renewal will be determined after inspection via UT shots. However, the estimated total repair area is 10 SQFT for WI 63 and WI 60, and 08 SQFT for WI 62.
• NACE Inspector (WI 69): This is a Not Separately Priced (NSP) item. The cost for an independent NACE Level 3 inspector should be included in all preservation work items for critically coated surfaces. Definitions for critically coated surfaces are in SFLC Standard Specification 0000 and 6310. A QP 1 qualified inspector, independent from the shipyard, will be accepted as sufficient for overseeing preservation of critically coated surfaces.
• L3 Controls, Inc. Contact: L3 Harris is the current representative.

These clarifications provide specific details on work item requirements, material estimations, and personnel qualifications, which may affect bidding strategies and pricing. Bidders should ensure their proposals account for these clarifications, particularly regarding the NACE inspector requirement and the method for determining renewal areas.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for drydock repairs for the USCGC HARRY CLAIBORNE (WLM 561) for FY2026.

The document details 70 distinct work items, covering a wide range of repairs and maintenance. Key areas include:

• Hull plating inspection, testing, and preservation (Work Items 2-7)
• Tank cleaning, inspection, and preservation (Work Items 10-15, 37-44, 46-49)
• Inspection and service of various systems and components, including:
  • Appendages (Work Items 8-9)
  • Hydraulically operated hatches and winches (Work Items 14, 27-28)
  • Z-drive propulsion units and coolers (Work Items 15-17)
  • Sea valves and strainers (Work Items 19-23)
  • Anchor windlass, chains, and ground tackle (Work Items 29-31)
  • Buoy crane components (Work Items 35-36)
  • Hull fittings and anodes (Work Items 26, 52)
  • Drydocking and related services (Work Items 53-54, 68)
  • Structural repairs and preservation (Work Items 60-67)
  • Sea trials and support (Work Item 55)

Specific performance standards and metrics are detailed within each work item, often referencing SFLC Standard Specifications, ASTM standards, and manufacturer's instructions. Quality assurance and inspection requirements are frequently mentioned.

The repairs are for the USCGC HARRY CLAIBORNE (WLM 561) and will occur during a drydock availability in FY2026. Specific locations for work are detailed within individual work items.

• Adherence to SFLC Standard Specifications for General Requirements, Welding, Preservation, and other relevant areas.
• Compliance with environmental protection requirements.
• Provision of qualified personnel, including NACE-certified inspectors where specified.
• Specific requirements for fire prevention and response.
• Detailed procedures for surface preparation, coating application, and quality control.
• Use of specific materials and adherence to manufacturer's instructions for coatings and other components.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for ship repair services for the USCGC HARRY CLAIBORNE. The contract will be an Indefinite Delivery Requirements Contract (IDR) under FAR Part 12, for Commercial Items. The requirement is a total small business set-aside.

• Ship repair services for the USCGC HARRY CLAIBORNE.

• Specific work specifications are detailed in Attachment 1.

• Contractor's facility must be accessible from a navigable waterway with specific depth and clearance requirements.

• Compliance with various FAR and HSAR clauses, including those related to security, environmental, and labor standards.

• Contract Type: Indefinite Delivery Requirements Contract (IDR).

• Period of Performance: Approximately May 5, 2026, to August 3, 2026.

• Quotations are due by March 19, 2026, 10:00 AM EST.

• Submit quotes via email to Sandra.a.martinez@uscg.mil.

• Quotes must be valid for 120 days.

• Evaluation will be based on Price, Technical Capability, and Past Performance, with Technical Capability and Past Performance being significantly more important than Price.

• A site visit is strongly encouraged and must be scheduled/completed by March 13, 2026.

• Total small business set-aside.

• NAICS Code: 336611 (Ship Repair) with a size standard of 1,300 employees.

• Offerors must provide facility certification and dry-dock calculations.

• Questions regarding the solicitation are due by March 9, 2026, 12:00 PM EST.

• Key attachments include Pricing Sheet (Attachment 1), Work Specification (Attachment 2), Past Performance Information Form (Attachment 3), and Request for Clarification (Attachment 4).

Specification / Work Item

This document outlines the "Specification for Drydock Repairs FY2026" for the USCGC HARRY CLAIBORNE (WLM 561). It details numerous "Work Items" (WI) that specify the requirements for various repair, maintenance, inspection, and preservation tasks to be performed on the vessel during its FY2026 drydock availability. The document is organized by Work Item number, with each item detailing the scope, references, requirements, and notes for specific tasks.

• The document is a comprehensive specification for drydock repairs, covering a wide range of tasks including hull plating inspection and preservation, tank cleaning and inspection, appendage leak testing and preservation, machinery inspection and service, and various component renewals.

• Specific work items detail requirements for fire prevention, hull plating, tanks, voids, sea chests, propulsion units, vent ducts, sea valves, anchor chains, and more.

• It includes detailed requirements for preservation, cleaning, inspection, testing, and renewal of various ship systems and components.

• The document is a "Specification for Drydock Repairs FY2026" for the USCGC HARRY CLAIBORNE (WLM 561).

• It is Revision 0, dated 7 October 2025.

• Not applicable to this document type.

• Not applicable to this document type.

• The document is extensive, with over 70 Work Items listed in the Table of Contents, indicating a comprehensive scope of work for the drydock availability.

• It references numerous Coast Guard drawings, technical publications, and standard specifications that contractors must adhere to.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the USCGC HARRY CLAIBORNE (WLM-175) Drydock Availability in FY2026. It outlines various line items for services and materials required during the drydocking period.

• Item Descriptions: Details specific tasks such as hull inspections and testing, preservation of various sections (hull, freeboard, tanks, voids), cleaning and inspection of tanks and bilges, overhaul or renewal of sea valves and strainers, Z-drive services, drydocking, and preservation of decks and superstructure.
• Units: Primarily listed as 'JOB' for specific tasks, with some items like 'Composite Labor Rate' in 'Hour' and 'Laydays' in 'Day'.
• Pricing Fields: Includes columns for 'UNIT PRICE', 'QTY', and 'EXTENDED PRICE', though these are largely blank or marked 'NSP' (No Separate Price) in the provided document.
• Special Items: Includes line items for 'Fire Prevention Requirements', 'Temporary Services', 'Sea Trial Performance Support', 'Independent NACE Inspector', and 'Drydock' itself.

This pricing sheet provides a detailed breakdown of the anticipated work and services required for the USCGC HARRY CLAIBORNE drydock availability. Bidders should use this document to understand the scope of work and to prepare their pricing proposals. The 'NSP' designation suggests that some costs may be included in other line items or are to be determined.

Form / Attachment / Pricing Sheet

This document is a "Request for Clarification" form provided for offerors to submit written questions concerning the solicitation. It also outlines the process for submitting these questions.

• Offerors must submit questions in writing using the attached "Request for Clarification" form.
• One question should be submitted per form.
• Each form must indicate the offeror's firm name.
• Questions can be submitted via email to sandra.a.martinez@uscg.mil.
• The deadline for submitting clarification requests is March 09, 2026, at 12:00 PM EST.
• The form includes fields for Offeror's Name, Date, Question No., CUTTER & HULL Number (USCGC HARRY CLAIRBORNE), RFQ Number, Solicitation Section, Paragraph Number, Optional Item Number, Title, and the Question itself.

This form is critical for bidders who have questions about the solicitation. It provides the specific method, deadline, and format for submitting inquiries, ensuring that questions are properly recorded and addressed. Answers to these questions will be provided via an Amendment.