CHARLESTON VAMC's BULK OXYGEN Base + 4 Opt. Yrs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Veterans Integrated Southeast Network (VISN 7), is soliciting quotes for medical-grade liquid bulk oxygen services for the Ralph H. Johnson VAMC in Charleston, South Carolina. This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contractor will be required to provide and install contractor-owned bulk oxygen tanks with backup systems. Quotes are due by February 13, 2026, at 12:00 PM EST.
Scope of Work
The requirement is for the distribution and supply of medical-grade liquid bulk oxygen. Key deliverables include:
- Provision of medical-grade liquid bulk oxygen.
- Supply of contractor-owned bulk oxygen tanks with appropriate backup systems (e.g., reserve tank or cylinder bank).
- Installation of new tanks if required.
- Delivery of bulk oxygen within two (2) days After Receipt of Order (ARO).
- 24/7 emergency contact information.
- In-service training on refill procedures, maintenance, and emergency shutdowns.
- Verification of gauge accuracy and provision of a Certificate of Analysis with each delivery.
- Compliance with OSHA standards and applicable safety requirements.
- Contractor personnel must check in and out with ECC.
Contract Details
- Contract Type: Fixed Firm Price Purchase Order.
- Period of Performance: One (1) Base Year (April 1, 2026 - March 31, 2027) with four (4) one-year option periods.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Product Service Code (PSC): 6835 (Medical Gases).
- NAICS Code: 325120.
Submission & Evaluation
- Quotes Due: February 13, 2026, 12:00 PM EST.
- Questions Due: February 5, 2026, 12:00 PM EST.
- Submission Method: Electronically to Chad.dinkins1@va.gov and Chelsea.smith1@va.gov.
- Evaluation: Lowest Priced Technically Acceptable (LPTA).
- Technical Acceptability Subfactors:
- Experience providing contracted bulk liquid oxygen services (detailed narrative required).
- Relevant permits/licenses and certifications.
- Liability insurance documentation.
- Completion of a mandatory site visit and written issue identification.
- Price: Evaluated for reasonableness.
Eligibility
This is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Offerors must be certified and listed in the SBA certification database at the time of offer and award, and registered in SAM.
Additional Notes
A mandatory site visit is required for all contractors intending to respond. Failure to conduct a site visit may result in disqualification. The Government is responsible for maintaining areas around tanks if new vendor tanks replace grandfathered installations.