CNC 5 Axis Gantry Mill

Amendment / Modification

This document contains two amendments:

• Amendment 0002: Answers questions received from prospective quoters and directs them to Attachment 11 (Questions and Answers).

• Amendment 0001:

  • Extends the closing date to May 22, 2026, at 1200 Eastern Time.
  • Changes the anticipated award date to June 30, 2026.
  • Adds FAR Clause 52.222-90 due to a recent policy change.

• Closing date and anticipated award date have been modified.

• FAR Clause 52.222-90 has been added.

• Questions and Answers are now available in Attachment 11.

The proposal submission deadline has been extended to May 22, 2026.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W911N2-26-Q-DR03, clarifying requirements for the procurement of a CNC 5-axis simultaneous Gantry Mill.

• Machine Dimensions & Workspace: Vertical clearance is 23-25 feet. The workspace footprint is a maximum of 73 feet long by 27 feet wide. The machining envelope, including tooling and fixtures, is at least 169" L x 123" W x 50" H.
• Materials to be Machined: The machine will be used for aluminum, steel, plastics, and wood.
• Power Requirements: All power requirements shall be 460V 3ph. Contractors must supply transformers if other requirements exist.
• Tooling & Spindle: An 80 HP spindle with an 80-tool magazine is preferred. Maximum set-up tools are 22 inches, maximum fixtures/risers are 24 inches, and maximum tool diameter is 4.9 inches. Spindle torque requirement is at least 750 ft-lbs.
• Working Hours: Work is generally between 6:00 AM and 3:30 PM, Monday-Thursday, and alternating Fridays, excluding Federal Holidays. Other hours require advanced notice and approval.
• Utilities: LEAD will provide adequate utilities within 50 feet of the equipment disconnect.
• Foundation: No known hazardous materials are present on the existing foundation.
• Testing: Standard tests to prove out proper function, reliability, and repeatability of the machine at the factory are required. LEAD will provide materials for performance tests.

These clarifications refine the technical specifications for the CNC machine, including dimensions, power, tooling, and operational parameters. Bidders should ensure their proposals align with these detailed requirements. The evaluation criteria, particularly Factor 1: Technical, is directly impacted by these clarifications, especially regarding spindle power, tool magazine capacity, and machining envelope.

Amendment / Modification

This amendment (0001) to the Combined Synopsis/Solicitation W911N2-26-Q-DR03 makes the following changes:

• Extended Closing Date: The closing date has been extended to May 22, 2026, at 1200 Eastern Time to allow additional time for answering questions from prospective quoters.

• Changed Anticipated Award Date: The anticipated award date has been moved to June 30, 2026.

• Added FAR Clause: FAR Clause 52.222-90 has been added in accordance with recent policy changes.

• The closing date and anticipated award date are affected.

• FAR Clause 52.222-90 is added.

• The deadline for submitting quotations has been extended to May 22, 2026, at 1200 Eastern Time.

Other / Unclassified

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Solicitation / RFP / RFQ

This document appears to be a Combined Synopsis/Solicitation, outlining requirements for an unspecified procurement. It details administrative and procedural information relevant to potential bidders.

• System for Award Management (SAM) Registration: Offerors must be registered in SAM at the time of offer submission to be eligible for award. Renewals and new registrations may require notarized letters.

• Annual Representations and Certifications: Must be completed electronically within SAM.

• Insurance: Fixed-price contracts require specific insurance coverage, including Workmen's Compensation, Comprehensive General Liability, and Comprehensive Automotive Liability, with specified minimum limits.

• Site Visit: A site visit is scheduled for Thursday, April 23, 2026, at 1000 Eastern Time at Building 10, Directorate of Contracting, 1 Overcash Avenue, Letterkenny Army Depot, Chambersburg, PA. Attendees must submit names by Monday, April 20, 2026, 1500 ET, and obtain a visitor's pass. Real ID compliance, steel-toed shoes, hearing protection, and safety glasses are required for the site visit.

• Payment: Will be made via Electronic Funds Transfer (EFT) through DFAS using Wide Area Work Flow (WAWF).

• Set-Aside: The contract is 100% set-aside for small business concerns.

• FOB Destination: Prices shall be provided FOB Destination unless otherwise stated.

• Questions: Must be submitted in writing at least 5 calendar days prior to the closing date to Thomas Hall (thomas.c.hall111.civ@army.mil) or Danielle Rhone (danielle.r.rhone.civ@army.mil).

• Award without Discussions: The government intends to award without discussions, urging offerors to submit their best prices initially. If FAR Provision 52.212-2 is included, offerors must submit all requested information for technical acceptability.

• Small Business Set-Aside: The contract is 100% set-aside for small business concerns.

• AMC-Level Protest Program: Information is provided for filing agency protests with Headquarters, U.S. Army Materiel Command.

• Real ID Site Access: Refer to the attachment "REAL ID COMPLIANCE" for site access instructions.

Other / Unclassified

This document outlines the REAL ID compliance requirements effective May 7, 2025, for access to U.S. Army installations and facilities, and for boarding domestic commercial flights. It clarifies that most Department of Defense-issued identification cards and state-issued driver's licenses are REAL ID-compliant, identifiable by a star marking. For individuals without REAL ID-compliant identification, two forms of identification from an approved list are required.

This information is critical for any personnel (including bidders, contractors, or visitors) needing to access Army installations or facilities. It specifies the types of identification that will be accepted and the alternative documentation required if a REAL ID-compliant card is not presented. Failure to comply may result in the need for an escort to enter the installation. Bidders should ensure their personnel are aware of these requirements to avoid access delays.

Solicitation / RFP / RFQ

This document is a purchase description for one (1) Computer Numerically Controlled (CNC) 5 Axis Gantry Mill, including installation, at Letterkenny Army Depot (LEAD). The scope includes all necessary architectural, engineering, construction, fabrication, installation, and testing services to deliver a turnkey system.

• Machine Type: CNC 5 Axis Gantry Mill capable of 5-axis simultaneous machining.

• Installation: Turnkey installation, including utility, millwright, and foundation work.

• Software: Must be compatible with the latest version of MASTERCAM; contractor must provide a proven post-processor.

• Features: Minimum requirements include an 80-tool magazine, part probe, tool setter, chip conveyor, 60,000 lb minimum capacity table, 12,500 RPM spindle speed, 80hp spindle power, 750 ft.-lbs. spindle torque, linear encoders, and specific machining envelope dimensions.

• Documentation: Operator, maintenance, and parts manuals (paper and electronic) in English.

• Warranty: Standard commercial warranty or a full one-year warranty (parts, labor, shipping, personnel time and travel), whichever is greater.

• Period of Performance: Work hours are typically Monday-Thursday, 6:00 AM - 3:30 PM, and alternating Fridays, 6:00 AM - 2:30 PM. Other hours require approval.

• Foundation: Contractor is responsible for designing and installing a special foundation.

• Utilities: LEAD will provide utilities to within 50' of the equipment disconnect; contractor provides remaining installation.

• Delivery & Storage: Government is not responsible for loading, unloading, or storage prior to installation.

• Project Schedule: Due within 30 days of purchase order.

• Utility Requirements: Certified utility requirements due within 90 days of purchase order.

• Inspection & Acceptance: Equipment subject to quality conformance inspection and testing. Final acceptance after 100 hours of continuous operation or 14 working days, whichever comes first, without breakdown.

• Not specified in the provided sections.

• Security: Strict compliance with installation access, background checks, and various training requirements (AT Level I, iWATCH, OPSEC, TARP) is mandatory for all contractor personnel.

• Safety & Environmental: Compliance with LEAD regulations, OSHA, NFPA, and hazardous material management guidelines is required. Spill prevention and reporting are critical.

• IT Requirements: Specific operating system, software compatibility (STIGs, AGM), and network security requirements apply. Certificate of Networthiness (CoN) may be required.

• Deviations: Any deviations from specifications must be coordinated and approved by LEAD IT representatives prior to shipment or installation.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products or services, specifically for one (1) Computer Numerically Controlled (CNC) 5 Axis Gantry Mill. The acquisition is set-aside for small business concerns. The anticipated award date is May 25, 2026.

• Purchase of one (1) CNC 5 Axis Gantry Mill, to be delivered and installed at Letterkenny Army Depot (LEAD).

• Contractor shall provide architectural, engineering, and construction services for site preparation, design, fabrication, installation, and testing.

• The gantry mill must be installed turnkey.

• Contract Data Requirements Lists (CDRLs) A001 - A008 must be prepared and delivered.

• The proposed 5-axis Gantry Mill must meet specific technical criteria including:

  • Chip-Conveyor with Coolant Management
  • At least 80 Tool Magazine with Load/Unload Arm
  • Controls accepting off-site programs via network
  • Simultaneous 5-axis operations
  • 19-inch minimum color LCD display
  • Local Area Network Connection (Ethernet)
  • Emergency Shutdown Buttons
  • Compatibility with MASTERCAM26
  • Ability to supply LEAD a post processor
  • Maximum Set Up Tools at least 22 inches long
  • Maximum Fixtures and Risers size at least 24 inches
  • Ballscrew and Rack and Pinion Drive Systems
  • Machining table capacity of at least 60,000 lb
  • Spindle Speed of at least 0-12,500 RPM
  • Spindle Power of at least 80hp
  • Linear encoders on X, Y, and Z Axes
  • Maximum tool diameter of at least 4.9 inches
  • Machining Envelop of at least 169" L x 123" W x 50" H
  • Footprint no larger than 73' L x 27' W

• Additional consideration for offers exceeding requirements with features like HSK 100 spindle, Renishaw RMP60/RTS, FANUC control, multiple chip conveyors, larger LCD, replaceable two-head design, and smaller footprint.

• Contract type is not explicitly stated but implied to be for commercial products/services.

• Period of performance is not detailed beyond the anticipated award date.

• Estimated value is not stated.

• Offers must be submitted via email by May 08, 2026, 1200 Eastern Time.

• Evaluation will be based on Technical, Past Performance, and Price.

• Award will be made to the responsible Offeror whose offer is most advantageous to the Government.

• Technical evaluation requires a detailed breakdown of specifications, a preventive maintenance and repair approach, and a testing and training plan.

• Past performance will be evaluated based on Government and commercial contracts from the past three years.

• Price will be evaluated based on the total estimated amount for all items.

• This acquisition is set-aside for small business concerns.

• The document incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Delivery & Acceptance Location: Letterkenny Army Depot, Chambersburg, PA.

• F.O.B. Point: Destination.

• Lead Time: To be provided by the offeror.

Other / Unclassified

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Other / Unclassified

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