Award Announcement - 36C78626C50091 - HVAC and BMS Maintenance Services for Calverton National Cemetery -- J041

Amendment / Modification

• This amendment addresses questions submitted by potential offerors and corrects the post date for the Combined Synopsis Solicitation.

• The original post date of 1/22/2025 has been corrected to 1/22/2026.

• The "Post Date" for the Combined Synopsis Solicitation has been changed.

• Questions and Answers regarding system access, Delta Controls authorization, alternative compliance, and site visit access have been provided.

• The deadline for offers has been extended to 1/22/2026.

• Potential offerors must acknowledge receipt of this amendment.

• Quoters are required to provide proof of Delta Controls Authorized Building Management System (BMS) authorized partnership with their technical proposal to be technically acceptable for award.

Amendment / Modification

• The quotation due date has been extended from February 13, 2026, to February 18, 2026, at 4:00 PM EST.

• Appendix A of the Statement of Work, which was previously missing, is now provided.

• Solicitation due date.

• Statement of Work (Appendix A).

• Bidders have an extended deadline to submit their quotations.

• The inclusion of Appendix A provides necessary details for quotation preparation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically for Heating, Ventilation, and Air Conditioning (HVAC) and Building Management System (BMS) maintenance services at Calverton National Cemetery. The government is seeking to award a Firm Fixed Priced (FFP) contract. This announcement serves as the only solicitation, and a written solicitation will not be issued.

• Comprehensive maintenance and recalibration of HVAC and BMS equipment.

• Seasonal preventative maintenance inspections (Spring & Fall) for Rooftop Units (RTUs).

• Annual cleaning and reporting for RTUs.

• Annual maintenance and reporting for Boiler Heater Systems.

• BMS monitoring services for the Administration Building, including software services and remote support.

• Compliance with OSHA safety regulations and specific certifications (EPA Section 608, Delta Controls partner/ASI, Suffolk County Restricted Plumber's License).

• Strict adherence to specifications outlined in the Statement of Work (Attachment A).

• Contract Type: Firm Fixed Priced (FFP)

• Period of Performance: One (1) Base Year from date of award, plus four (4) one-year Option Years.

• Estimated Value: Not explicitly stated, but NAICS code 811310 has a business size standard of $12,500,000.

• Proposal Submission: Quotes must be submitted via email to sarah.poole1@va.gov by 4:00 pm EST on Friday, February 13, 2026.

• Submission Format: Quotes must be submitted in four (4) separate documents: Volume A (Administrative), Volume B (Technical Proposal), Volume C (Past Performance), and Volume D (Pricing).

• Evaluation Criteria: Quotations will be evaluated based on Technical Qualifications and Past Performance, in addition to price, to determine the best overall value to the government. The government reserves the right to award without discussions.

• Key Deadlines:

  • Site Visit: Friday, January 30, 2026, at 9:00 a.m. EST.
  • RFQ Questions Due: Tuesday, February 3, 2026, by 4:00 pm EST.
  • Quotes Due: Friday, February 13, 2026, by 4:00 pm EST.

• Set Aside Type: Small Business (SB)

• Registration: Active Federal Government contracts registration in System for Award Management (SAM.gov) is required at the time of quote submission and award.

• Attachments include: Statement of Work (A), Past Performance Questionnaire (B), Price Schedule (C), and SCA Wage Determination (D).

• A pre-quote site visit is scheduled and strongly encouraged.

• Quoters are responsible for checking SAM.gov for any issued amendments.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically Heating, Ventilation, and Air Conditioning (HVAC) and Building Management System (BMS) maintenance services at Calverton National Cemetery. The government is requesting quotations (RFQ) and intends to award a Firm Fixed Priced (FFP) contract. This announcement is the only solicitation, and a written solicitation will not be issued.

• Comprehensive maintenance services for HVAC and BMS equipment and software at Calverton National Cemetery.

• Includes preventative maintenance, seasonal inspections, recalibration of parts/materials, and critical failure service calls.

• Specific tasks include maintenance of Rooftop Units (RTUs) and Boiler Heater Systems, as well as BMS monitoring services.

• Technicians must possess EPA Section 608 Technician Certification (Type II or Universal), be a Delta Controls partner/ASI, and have training equivalent to a Suffolk County Restricted Plumber's License (Oil Burning Equipment classification) and be certified in accordance with NFPA 31 standards.

• Compliance with all OSHA safety training regulations relevant to HVAC work is required.

• Contract Type: Firm Fixed Priced (FFP)

• Period of Performance: One (1) twelve-month base year and four (4) one-year options, if exercised.

• Place of Performance: Calverton National Cemetery, 210 Princeton Blvd, Calverton, NY 11933.

• Quotes must be submitted via email to sarah.poole1@va.gov.

• Submission Deadline: Friday, February 13, 2026, by 4:00 pm EST.

• Evaluation: Quotations will be evaluated based on Technical Qualifications and Past Performance, in addition to price. The government intends to award to the responsible Quoter whose quote provides the best benefit to the Government.

• Key Deadlines:

  • Site Visit: Friday, January 30, 2026, at 9:00 a.m. EST.
  • RFQ Questions Due: Tuesday, February 3, 2026, by 4:00 pm EST.

• Set Aside Type: Small Business (SB)

• NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. Business size standard: $12,500,000.

• Quoters must have an active Federal Government contracts registration in System for Award Management (SAM.gov).

• Attachments include: Statement of Work (Attachment A), Past Performance Questionnaire (Attachment B), Price Schedule (Attachment C), and SCA Wage Determination 2015-4157 Rev. 30 (Attachment D).

• A site visit is scheduled for January 30, 2026. Prospective quoters are urged to attend.

• Quoters are responsible for checking SAM.gov for any issued Amendments.

Amendment / Modification

This amendment serves two primary purposes:

• To answer questions submitted by potential offerors.

• To correct the "Post Date" on the Combined Synopsis Solicitation from January 22, 2025, to January 22, 2026.

• The "Post Date" for the Combined Synopsis Solicitation has been corrected.

• Questions and Answers regarding system access, Delta Controls authorization, alternative compliance, and site visit details are provided.

• The deadline for offer submission has been extended to January 22, 2026, due to the corrected "Post Date."

• Potential offerors must acknowledge receipt of this amendment.

• Key clarifications were provided regarding Delta Controls ASI certification, requiring offerors to provide proof of an authorized partnership with their technical proposal for technical acceptability.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically for Heating, Ventilation, and Air Conditioning (HVAC) and Building Management System (BMS) maintenance services at Calverton National Cemetery. The U.S. Department of Veterans Affairs, National Cemetery Administration, is issuing this Request for Quotation (RFQ).

• Comprehensive maintenance and recalibration of HVAC and BMS equipment.

• Seasonal preventative maintenance inspections (Spring & Fall) for Rooftop Units (RTUs).

• Annual maintenance for Boiler Heater Systems.

• Monitoring services for Delta Controls BMS.

• Services include cleaning, inspections, testing, and reporting.

• Critical failure service calls during operational hours (7:00 a.m. - 4:30 p.m. Mon-Fri) and potentially two Saturdays per year.

• Specific technical qualifications are required for technicians, including EPA Section 608 Certification, Delta Controls partner/ASI certification, and equivalent training for Suffolk County Restricted Plumber's License.

• Contract Type: Firm Fixed Priced (FFP).

• Period of Performance: One 12-month base year and four 1-year options.

• Estimated Value: Not explicitly stated, but NAICS business size standard is $12,500,000.

• Quotes are due by 4:00 pm EST on Friday, February 13, 2026.

• Submission is via email to sarah.poole1@va.gov.

• Quotes must be submitted in four volumes: Administrative, Technical Proposal, Past Performance, and Pricing.

• Evaluation will be based on Technical Qualifications and Past Performance, with price as a consideration.

• The government intends to award without discussions.

• A pre-quote site visit is scheduled for Friday, January 30, 2026, at 9:00 a.m. EST.

• Set Aside Type: Small Business (SB).

• Quoters must have an active Federal Government contracts registration in SAM.gov.

• This announcement is the only solicitation; a written solicitation will not be issued.

• All questions must be submitted via email to sarah.poole1@va.gov no later than 4:00 pm EST on Tuesday, February 3, 2026.

• Potential bidders are responsible for checking SAM.gov for any issued amendments.