Consolidated Ice Amendment 4

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (W911SF-26-Q-A008) for a firm-fixed-price Blanket Purchase Agreement (BPA) to procure bagged block and bagged crushed ice for the Mission and Installation Contracting Command (MICC) – Fort Benning. The government intends to award the BPA to two responsible offerors who submit the lowest-priced, technically acceptable quotes. The two contractors will rotate monthly. This announcement constitutes the only solicitation; no written solicitation will be issued.

• Procurement of bagged block and bagged crushed ice (40-50 lbs per bag).

• Ice must be consumable, frozen solid, and made from potable water.

• Bags must be on pallets no less than 40W x 48L.

• The facility producing the ice must be vetted through a Military Veterinary/Food Service Specialist and inspected by the VET Clinic at Fort Benning, GA every three years.

• Contractors must be located within a 100-mile radius and/or three hours from Fort Benning, GA.

• Deliveries are required within 72 hours after notification of order, between 8:00 am and 3:00 pm EST, Monday through Friday, excluding Federal holidays.

• An end-of-month ordering report is required.

• Contract Type: Firm-Fixed Price Blanket Purchase Agreement (BPA).

• Period of Performance: To be determined (TBD).

• The contract will be awarded to two vendors.

• Proposals are requested as a quote (RFQ).

• Offerors must be responsive and determined responsible in accordance with FAR Part 9.104-1.

• Quotes must be submitted in accordance with FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services.

• Evaluation factors include Price and Technical Acceptability.

• Past Performance will be reviewed.

• Offers are due by 1:00 PM EDT on Thursday, April 23, 2026.

• Questions must be submitted by email by 12:00 PM EDT on Monday, April 13, 2026.

• This acquisition is a Small Business Set-Aside.

• NAICS Code: 312113 - Ice Manufacturing, with a size standard of 750 employees.

• Contractors must be registered in the System for Award Management (SAM).

• Contractors must be on the approved Military Veterinary/Food Services list.

• Attachments include a Statement of Work (SOW) and Clauses & Provisions.

• The SF 1449 is not being used for submission.

Questions & Answers / Clarifications

This document consolidates questions and answers related to Solicitation W911SF26QA008, providing clarifications on requirements for ice production and delivery.

• Facility Identification: The producing facility's name and physical address must be identified at the time of quotation. The facility must be on the Military Veterinary/Food Services list for the entire period of performance.
• Location Requirement: The primary offeror and the ice production facility must be located within a 100-mile radius and/or three hours from Fort Benning, GA.
• Delivery Schedule: Orders are based on need. Deliveries are typically 3-5 times per week during summer months (April-September) and once per week or every other week during other months. A 72-hour delivery window applies, including weekends and holidays.
• Quantity Measurement: Ice quantity is measured per pound.
• Delivery Method: Ice must be delivered by the vendor; pickup is not an option.
• Bag Specifications: Ice should be in 40 lb bags, wired tied.
• Pallets: Contractors provide pallets (40W X 48L), and the SSMO will return them.
• Delivery Site: The delivery location has a raised loading dock.
• Pricing: Firm-fixed pricing is required for the life of the BPA.
• Incumbents: The incumbent BPAs are W911SF-21-A-1003 (ICE RESOURCES INC) and W911SF-21-A-1004 (Mister Ice, L.L.C.). There is no significant change in scope from previous solicitations.

These clarifications provide specific details on facility requirements, delivery logistics, packaging, and pricing, which bidders must incorporate into their proposals. The 72-hour delivery window and location requirements are critical for technical acceptability.

Questions & Answers / Clarifications

This document provides consolidated responses to vendor questions regarding Solicitation W911SF26QA008 for ice delivery.

• Delivery Frequency: Deliveries are based on need, typically 3-5 times per week during summer (April-September) and once per week or every other week during other months.
• Quantity Measurement: Ice quantity is measured per pound.
• Delivery Location: Ice must be delivered to Building 9058, 6881 Ivey Road, Fort Benning, GA 31905.
• Ice Type: Standard Crushed Ice is referenced.
• Facility Requirement: Vendors must be on the approved Military Veterinary/Food Services list at the time of quote submission. No grace period will be provided for pending inspections.
• Potable Water Certification: This certification is covered under the approved Military Veterinary/Food Services requirement; annual water quality reports are not explicitly requested separately.
• Inspection Failure: Failure of a random inspection may subject the contract to termination.
• Bag Specifications: Ice should be in 40 lb bags, wired tied.
• Notification Window: The 72-hour delivery notification window includes weekends and holidays.
• Minimum/Maximum Poundage per Call: Each load requires 1,600x of 40-pound bags (64,000 lbs) of block ice or 2,040x of 40-pound bags (81,600 lbs) of crushed ice.
• Special Unscheduled Events: These events will also adhere to the 72-hour delivery window.
• Pallets: Contractors provide pallets, and the SSMO will return them. Pallets are 40W X 48L.
• Delivery Site Accessibility: The delivery location has a raised loading dock; lift-gates are not required.
• Monthly Rotation: Rotation between contractors is based on calendar month.
• Pricing: Offerors should provide firm-fixed pricing for the life of the BPA.
• Incumbents: ICE RESOURCES INC (W911SF-21-A-1003) and Mister Ice, L.L.C. (W911SF-21-A-1004) are the incumbents.
• Change in Scope: There is no significant change in scope from the incumbent solicitations.
• Visit Authorization Letters (VAL): Drivers must stop at the visitor center to gain access to Fort Benning.
• Storage: Fort Benning has its own storage facility; additional storage is not required.
• Supplementing Ice: The requirement is for bagged block and bagged crushed ice.
• Invoicing Contacts: Points of contact for invoicing will be provided upon award.

These clarifications provide specific details on delivery logistics, facility requirements, pricing, and operational procedures, which bidders must incorporate into their proposals. Key deadlines and submission requirements remain as stated in the original solicitation, but understanding these details is crucial for accurate proposal preparation.

Amendment / Modification

This document is Amendment 3 to the Combined Synopsis/Solicitation W911SF26QA008. It serves as the official solicitation and does not indicate that a written solicitation will be issued separately.

• The solicitation is being issued as a Request for Quote (RFQ) under FAR Part 12, incorporating provisions and clauses effective through FAC 2026-01 (published March 13, 2026).

• The requirement is to procure bagged block and bagged crushed ice for the Mission and Installation Contracting Command (MICC) – Fort Benning.

• A Firm Fixed Price Blanket Purchase Agreement (BPA) will be awarded to two responsible offerors whose price is the lowest price technically acceptable.

• Contractors will rotate monthly on the BPA. Failure to comply with the Statement of Work (SOW) or delivery schedule may result in forfeiture of the month's BPA calls or termination for cause.

• Contractors must be on the approved Military Veterinary/Food Services list and located within 100 miles or three hours of Fort Benning, GA.

• The Statement of Work (SOW) and Clauses & Provisions are provided as attachments.

• Offers are due by 5:00 P.M. EDT on Tuesday, April 21, 2026.

• Questions are due by 12:00 PM EDT on Monday, April 13, 2026, via email to the points of contact listed.

• Vendors must be registered in the System for Award Management (SAM) prior to award.

• Proposal submission deadline: April 21, 2026, 5:00 PM EDT.

• Questions deadline: April 13, 2026, 12:00 PM EDT.

• Offerors must be responsive and determined responsible per FAR Part 9.104-1.

• Quotes should provide sufficient detail for evaluation based on Price and Technical Acceptability (FAR 52.212-2).

• SF 1449 is not being used; submissions should follow instructions in this Combined Synopsis/Solicitation and FAR 52.212-1.

Amendment / Modification

This document is Amendment 2 to the Combined Synopsis/Solicitation W911SF26QA008, originally posted on April 2, 2026. It serves as the sole solicitation, and a separate written solicitation will not be issued. The RFQ utilizes a Small Business Set-Aside and incorporates provisions and clauses through Federal Acquisition Circular (FAC) 2026-01, published March 13, 2026.

• Requirement: Procurement of bagged block and bagged crushed ice for the Maneuver Center of Excellence (MCoE) at Fort Benning, GA.

• Contract Type: Firm Fixed Price Blanket Purchase Agreement (BPA) to be awarded to two responsible offerors.

• Award Basis: Lowest price technically acceptable.

• Contractor Rotation: The two awarded contractors will rotate monthly for BPA calls.

• Contractor Location: Must be located within 100 miles or three hours of Fort Benning, GA.

• Approved Vendor List: Contractors must be on the approved Military Veterinary/Food Services list.

• NAICS Code: 312113 - Ice Manufacturing, with a size standard of 750 employees.

• Response Date: April 16, 2026

• Questions Due: April 13, 2026, by 12:00 PM EDT

• Submission Method: Email to Haley.a.Kuehn2.civ@army.mil and stacia.m.rivers.civ@army.mil

• Registration: Vendors must be registered in SAM.gov.

• Attachment 1 – Statement of Work (SOW)

• Attachment 2 – Clauses & Provisions

Amendment / Modification

This memorandum announces an amendment to solicitation W911SF-26-Q-A008.

• The primary change is to correct the submittal date and time for questions.

This amendment specifically impacts the deadline for submitting questions.

Bidders should note the corrected deadline for questions. The specific original and corrected dates/times are not provided in this memorandum, but this amendment serves as official notification of a change.

Amendment / Modification

• This memorandum serves as a record to amend the subject solicitation (W911SF-26-Q-A008).

• The Unit of Measure has been updated from "Each" to "Pound".

• The Unit of Measure for the "Consolidated Ice" line item in the solicitation has been changed.

• Bidders should note this change when preparing their proposals. It is not explicitly stated if proposal deadlines or evaluation factors are affected, but this change may impact pricing or quantity calculations.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for a Small Business Set-Aside to procure bagged block and crushed ice for the Maneuver Center of Excellence (MCoE) at Fort Benning, Georgia. The government intends to award a Firm-Fixed Price Blanket Purchase Agreement (BPA) to two responsible offerors who are the lowest price technically acceptable. The two awardees will rotate monthly. Failure to comply with the Statement of Work (SOW) or delivery schedule may result in forfeiture of the BPA call month or termination for cause.

• Procurement of bagged block and crushed ice (40-50 lbs per bag).

• Ice must be consumable, frozen solid, and made from potable water.

• Bags must be on pallets (no less than 40W x 48L).

• Ice supplier facility must be vetted through a Military Veterinary/Food Service Specialist and inspected by the VET Clinic at Fort Benning, GA every three years.

• Contractor must be located within a 100-mile radius and/or three hours from Fort Benning, GA.

• Deliveries are required within 72 hours after notification of order, between 8:00 am and 3:00 pm EST, Monday through Friday (excluding Federal Holidays).

• An end-of-month ordering report is required.

• Contract Type: Firm-Fixed Price BPA.

• Period of Performance: To Be Determined (TBD).

• Estimated Value: Not specified.

• Proposals are due by 5:00 P.M. Eastern Standard Time on Thursday, April 16, 2026.

• Questions are due by 12:00 P.M. EST on Monday, April 13, 2026, via email.

• Evaluation factors include Price and Technical Acceptability.

• Past Performance will be reviewed.

• Offerors must be registered in the System for Award Management (SAM).

• The SF 1449 form is not being used; submissions should follow instructions in the synopsis/solicitation.

• Small Business Set-Aside.

• NAICS Code: 312113 (Ice Manufacturing) with a size standard of 750 employees.

• Contractor must be on the approved Military Veterinary/Food Services list.

• Attachment 1: Statement of Work (SOW).

• Attachment 2: Clauses & Provisions.

• The contractor producing and/or supplying the ice must meet qualifications throughout the period of performance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products/services to procure bagged block and crushed ice for the Maneuver Center of Excellence (MCoE) at Fort Benning, GA. The government intends to award a Firm-Fixed Price Blanket Purchase Agreement (BPA) to two responsible offerors who submit the lowest price technically acceptable quotes. The two contractors will rotate monthly. This solicitation constitutes the only request for quotes; a separate written solicitation will not be issued.

• Procurement of bagged block and bagged crushed ice (40-50 lbs per bag).

• Ice must be consumable, frozen solid, and made from potable water.

• Bags must be on pallets (minimum 40W x 48L).

• The facility producing the ice must be vetted through a Military Veterinary/Food Service Specialist and inspected by the VET Clinic at Fort Benning every three years.

• Contractor must be located within 100 miles or three hours of Fort Benning, GA.

• Deliveries are required within 72 hours after notification of order, between 8:00 am and 3:00 pm EST, Monday through Friday, excluding Federal Holidays.

• An end-of-month ordering report is required.

• Contract Type: Firm-Fixed Price BPA.

• Period of Performance: To Be Determined (TBD).

• Estimated Value: Not specified.

• NAICS Code: 312113 (Ice Manufacturing) with a size standard of 750 employees.

• Set Aside: Small Business.

• Quotes are due by 5:00 PM EDT on April 16, 2026.

• Questions are due by 12:00 PM EST on April 13, 2026, via email.

• Evaluation Factors: Price and Technical Acceptability. Past Performance will also be reviewed.

• Offerors must be registered in the System for Award Management (SAM).

• SF 1449 is not being used; submissions should follow instructions in this combined synopsis/solicitation.

• Small Business Set-Aside.

• Offerors must be determined responsible in accordance with FAR Part 9.

• Contractor must be on the approved Military Veterinary/Food Services list.

• Attachments include the Statement of Work (SOW) and Clauses & Provisions.

• The solicitation incorporates FAR and DFARS provisions and clauses by reference.