Cross Arm Replacement DSCR

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for commercially available services, specifically power pole cross-arm replacement. The acquisition is prepared in accordance with FAR Part 12 and is set aside 100% for small businesses. The award will be made to the Lowest Priced Technically Acceptable offeror.

• Replacement of aged and deteriorated crossarms and hardware on existing power poles (specifically poles 607, 608, 609, 610, 611, 612, 613, 616, 617, 618, and 621).

• Conduct a thorough on-site assessment of each designated power pole.

• Remove existing crossarms, insulators, bolts, and associated hardware.

• Install new crossarms, insulators, and all necessary hardware per industry standards and manufacturer specifications.

• Remove all old materials, debris, and equipment from the worksite.

• Final inspection with the project manager.

• Contract Type: Firm-fixed-price award.

• Period of Performance: 180 days from notice to proceed.

• Estimated Magnitude: Between $25,000.00 and $100,000.00.

• Proposal Submission: Email to Contract Specialist Corinne Kuge (Corinne.Kuge@dla.mil).

• Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA).

• Key Deadlines:

  • Deadline for questions: COB 05/01/2026.
  • Site Visit: 04/29/2026 at 10:00 AM (meeting at S 2nd St and G Road near Building 15).
  • Offer Due Date: COB 05/08/2026.

• This acquisition is set aside 100% for small businesses.

• NAICS Code: 238210.

• Small Business Size Standard: $19M.

• Contractor must own, possess, or otherwise control a bona fide place of business from which mobilization occurs within 125 miles of Defense Supply Center Richmond.

• Contractor shall have 5 years of high voltage experience.

• A site visit is scheduled for 04/29/2026. Interested parties must be vetted through security at least 5 business days prior to the visit.

• Questions and Answers will be publicly posted on SAM.gov within 2 working days of the question deadline.

• The Statement of Work (SOW) is attached and must be reviewed prior to site visit attendance.

• Proposals must include a project narrative, projected timeline, list of definable features of work, previous relevant project experience (minimum 5 projects within the last 5 years), award amounts, project descriptions, and POC information.

Solicitation / RFP / RFQ

This is a solicitation for commercially available services, specifically for power pole cross-arm replacement at the Defense Supply Center Richmond (DSCR). The government is procuring these services to ensure the continued safety and reliability of the electrical distribution system by replacing aged and deteriorated crossarms and hardware.

• Replacement of cross-arms, including cutouts and lightning arresters on specific power poles (607, 608, 609, 610, 611, 612, 613, 616, 617, 618, and 621).

• Removal of existing crossarms, insulators, bolts, and associated hardware.

• Installation of new crossarms, insulators, and necessary hardware according to industry standards and manufacturer specifications.

• Removal of all old materials and debris from the worksite.

• Conduct a thorough on-site assessment of each designated power pole.

• Contractor must own, possess, or otherwise control a bona fide place of business within 125 miles of DSCR, with at least one full-time employee.

• Contract Type: Firm-fixed-price award.

• Period of Performance: 180 days from notice to proceed.

• Estimated Magnitude: Between $25,000.00 and $100,000.00.

• Proposal Submission: Email to Contract Specialist Corinne Kuge Corinne.Kuge@dla.mil.

• Offer Due Date: April 25, 2026, 05:00 PM Local Time.

• Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA) offeror.

• Proposal Requirements: Project narrative, plan of accomplishment, list of definable features of work, projected timeline, previous relevant project experience (minimum 5 projects in the last 5 years), award amounts, project descriptions, and POC information.

• Site Visit: Mandatory site visit scheduled for April 7, 2026, at 10:30 AM. Interested parties must be vetted through security at least 5 business days prior.

• Questions Deadline: April 13, 2026. Answers will be posted on SAM.gov.

• This acquisition is set aside 100% for small business.

• NAICS Code: 238210.

• Small Business Size Standard: $19M.

• Contractor must have 5 years of high voltage experience.

• Wage Determination 2015-4313 (Revision 31) applies, based on Chesterfield County, VA.

• Partial proposals will not be accepted.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace aged and deteriorated crossarms and hardware on existing power poles to ensure the continued safety and reliability of the electrical distribution system and prevent potential failures that could lead to power outages.

• Replace cross-arms, including cutouts and lightning arresters, on specific power poles (607, 608, 609, 610, 611, 612, 613, 616, 617, 618, and 621) located on South Second Street and G Road.

• Conduct on-site assessments of each designated power pole to verify scope, identify hazards, and confirm materials.

• Remove existing crossarms, insulators, bolts, and associated hardware.

• Install new crossarms, insulators, and necessary hardware according to industry standards and manufacturer specifications.

• Remove all old materials, debris, and equipment from the worksite, leaving the area clean and orderly.

• Conduct a final inspection with the project manager.

• Work must be completed to the satisfaction of the project manager.

• Completion within 180 days after notice to proceed.

• Place of performance: Defense Supply Center Richmond (DSCR), 6090 Strathmore Rd., Richmond, VA 23237.

• Contractor must have 5 years of high voltage experience.

• Contractor must provide a project narrative, list of definable features of work, projected timeline, previous relevant project experience (minimum 5 projects in the last 5 years), award amounts, project descriptions, POC information, and contract number/unique identifier with their proposal.

• Contractor must have an onsite Quality Control System Manager.

• Adherence to The Buy American Act.

• Compliance with all applicable federal, state, and local safety and environmental regulations.

• Specific requirements for submittals, pre-construction meetings, daily reports, construction schedules, equipment data sheets, warranties, and utility marking requests.

• Security requirements including NACI background checks for personnel accessing DSCR.

• Adherence to COVID-19 requirements as applicable.

• Compliance with environmental laws and regulations, including green procurement guidelines and stormwater discharge requirements.

• Construction & Demolition Waste Management reporting is required.

Form / Attachment / Pricing Sheet

This document is a Service Contract Act Wage Determination (WD) for the Service Contract Act, specifically WD # 2015-4313, Revision # 31. It establishes the minimum wage rates and fringe benefits that must be paid to various categories of service employees working on federal contracts in specific geographic areas.

• Geographic Area: Primarily covers counties in Virginia, including Amelia, Charles City, Chesterfield, Colonial Heights, Dinwiddie, Goochland, Hanover, Henrico, Hopewell, King William, New Kent, Petersburg, Powhatan, Prince George, and Sussex. It also applies to Richmond City.
• Occupational Listings: Provides a comprehensive list of occupation codes and titles, ranging from administrative support and clerical occupations to technical, protective service, and miscellaneous occupations.
• Wage Rates and Fringe Benefits: For each listed occupation, the document specifies the minimum wage rate and required fringe benefits. These include Health & Welfare benefits, with specific rates and monthly amounts detailed.
• Executive Orders: References Executive Order (EO) 13706 (Establishing Paid Sick Leave) and EO 13658 (Establishing Minimum Wage), outlining their applicability and requirements for contractors.
• Additional Benefits: Details provisions for paid vacation (based on years of service) and a minimum of eleven paid holidays per year.
• Special Provisions: Includes information on hazardous pay differentials (8% and 4%) for specific types of work and a uniform allowance.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the wage determination.

This wage determination is critical for any bidder responding to a federal contract that requires services within the specified geographic area. Bidders must use these minimum wage rates and fringe benefits when calculating their labor costs for proposals. Failure to comply with these requirements can lead to bid disqualification or contract non-compliance. The document helps bidders understand the labor cost implications and ensure their proposals are compliant with federal regulations.