Cross Arm Replacement DSCR

Amendment / Modification

This amendment (0002) to solicitation SP470326Q0025 extends the deadline for quote submission and adds cross arm replacement tasks for poles #614 and #615 to the scope of work.

• Solicitation Deadline: Extended to COB 05/22/2026.

• Specific Requirements (Item 3): Poles #614 and #615 have been added to the list of poles requiring cross arm replacement.

• Offerors have until COB 05/22/2026 to submit their quotes.

• The scope of work now explicitly includes poles #614 and #615.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "G" Road electrical distribution system upgrade opportunity.

• Bucket Truck Setup: Bucket trucks may be set up off the roadway.
• Line Voltage: The nominal voltage of the lines on the crossmembers is 7620/13200.
• Saturday Support: Base support staff will be available on Saturdays for re-energization after knife switches are replaced.
• Pole Inclusion: Poles 14 & 15 are included in the scope.
• Shutdowns: Shutdowns are to be performed on Saturdays. The length of the shutdown should match what is attached (referencing an unspecified attachment).
• Insulator Requirements: All insulators and hardware will be replaced, adhering to industry standards for polymer insulators.
• Electrical Experience: Refer to SOW Section 4, Proposal Evaluation, for detailed requirements on previous relevant project experience.
• Street Light Arms: Street light arms are not in scope and will not be addressed.
• Planned Outages: A 14-day lead time is required for power outages. Contractors will request outages 14 days in advance per the SOW.
• Pole 614 Addition: Pole 614 can be added to the replacement list. The contractor will request outages 14 days in advance.
• Energized Work: Work will be performed de-energized on Saturdays only. The contractor is responsible for requesting outages.
• Primary Voltage: See Question 2 (7620/13200).
• Cross Arms: A mixture of double and single cross arms are present.
• De-energizing Poles: Poles can be de-energized on Saturdays only for cross arm changes.

Clarifies requirements for traffic control, insulator specifications, and the process for requesting planned outages. It also confirms the inclusion of specific poles and the handling of street light arms. The document indicates that the contractor is responsible for traffic control and requesting outages.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace cross-arms, including cutouts and lightning arresters, on specific poles located on South Second Street and G Road.

• Replacement of cross-arms, cutouts, and lightning arresters on poles 607, 608, 609, 610, 611, 612, 613, 614, 615, 616, 617, 618, and 621.

• Contractor is responsible for and must repair any damage caused during the project at no cost to the government.

• Contractor shall provide submittals for all materials used for government approval before ordering.

• Completion date is no later than 180 days after notice to proceed.

• Contractor must have 5 years of high voltage experience.

• Proposals will be evaluated as technically acceptable or unacceptable.

• To be technically acceptable, the proposal must meet minimum requirements without deficiencies and demonstrate understanding of the services required.

• Required documents to be submitted with the proposal include:

  • Project narrative outlining the contractor's plan.
  • List of definable features of work.
  • Projected timeline.
  • Minimum of 5 relevant past projects (within the last 5 years) with award amounts, project descriptions, and POC information.

• Contractor must adhere to the Buy American Act.

• Contractor is responsible for all materials, hardware, tools, and labor.

• Demolished materials must be removed from the premises, and disturbed areas restored to original condition.

• All hardware and equipment must be tested and operational before turnover.

• Contractor must consider and address all interferences that may impede work.

• Electrical work requires updating panel schedules and tagging new/replaced equipment.

• Utilities shutdowns require 14 calendar days' advance notice.

• New or replaced doors/frames require specific tagging.

• A backflow preventer is required for hydrant use, with proper documentation and advance notice.

• Locks must accept Best cores (7-pin system).

• Contractor must maintain an adequate workforce.

• Government equipment (ladders, lifts, etc.) is not to be used by the contractor unless expressly permitted.

• Contractor must provide portable sanitary facilities and remove them upon project completion.

• MERV 8 filters must be installed over HVAC returns if dust is created.

• Pre-construction meeting deliverables include a Site-Specific Safety Plan, OSHA 300A Logs, Activity Hazard Analyses, and Quality Control Plan.

• Submittals include materials, equipment, and supplies for government review and approval.

• A Quality Control Plan (QCP) is required within 10 business days of contract award.

• The contractor must follow the U.S. Army Corps of Engineers three-phase inspection process.

• Daily reports are required.

• A construction schedule in Gantt chart format is required within two weeks of notice to proceed.

• An Equipment Data Sheet is required for all equipment removed and/or installed.

• A one-year written warranty letter is required after final acceptance.

• Requests for utility marking must be submitted 14 calendar days in advance.

• Construction trailer sign requirements apply if a trailer is provided.

• Contractor must adhere to applicable documents and publications listed.

• Closeout documents, including warranty, O&M's, and submittals, must be provided.

• Installation security requirements include background checks and visitor pass procedures.

• Physical security responsibilities include safeguarding government equipment and information.

• Environmental requirements include compliance with all applicable laws and regulations.

• Cultural resources protection measures must be followed.

• Federal and state land disturbing requirements must be met.

• Compliance with stormwater discharge requirements is necessary.

• Solid waste reporting is required per DoD Instruction 4715.23.

• Submittals are required for various items, including shop drawings, product data, and O&M manuals.

• Variations from contract requirements need government approval.

• Scheduling and submittal processing must be coordinated with work performance.

• Rejected submittals require corrections.

• Accepted samples are for characteristics or use named and do not modify contract requirements.

• Payment for materials will not be made if required approvals have not been obtained.

• Stamps are to be used on submittal data to certify contract compliance.

Other / Unclassified

This document is a sign-in sheet for a meeting or site visit related to the "CROSS ARM REPLACEMENT" project. It records the names, email addresses, mobile phone numbers, and company names of attendees.

This sign-in sheet indicates attendance at a project-related event. Potential bidders can use this to identify individuals and companies who may have participated in discussions or site visits, potentially offering insights into the project's context or key stakeholders. The date of the sign-in was April 29, 2026.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for commercially available services, specifically power pole cross-arm replacement. The acquisition is prepared in accordance with FAR Part 12 and is set aside 100% for small businesses. The award will be made to the Lowest Priced Technically Acceptable offeror.

• Replacement of aged and deteriorated crossarms and hardware on existing power poles (specifically poles 607, 608, 609, 610, 611, 612, 613, 616, 617, 618, and 621).

• Conduct a thorough on-site assessment of each designated power pole.

• Remove existing crossarms, insulators, bolts, and associated hardware.

• Install new crossarms, insulators, and all necessary hardware per industry standards and manufacturer specifications.

• Remove all old materials, debris, and equipment from the worksite.

• Final inspection with the project manager.

• Contract Type: Firm-fixed-price award.

• Period of Performance: 180 days from notice to proceed.

• Estimated Magnitude: Between $25,000.00 and $100,000.00.

• Proposal Submission: Email to Contract Specialist Corinne Kuge (Corinne.Kuge@dla.mil).

• Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA).

• Key Deadlines:

  • Deadline for questions: COB 05/01/2026.
  • Site Visit: 04/29/2026 at 10:00 AM (meeting at S 2nd St and G Road near Building 15).
  • Offer Due Date: COB 05/08/2026.

• This acquisition is set aside 100% for small businesses.

• NAICS Code: 238210.

• Small Business Size Standard: $19M.

• Contractor must own, possess, or otherwise control a bona fide place of business from which mobilization occurs within 125 miles of Defense Supply Center Richmond.

• Contractor shall have 5 years of high voltage experience.

• A site visit is scheduled for 04/29/2026. Interested parties must be vetted through security at least 5 business days prior to the visit.

• Questions and Answers will be publicly posted on SAM.gov within 2 working days of the question deadline.

• The Statement of Work (SOW) is attached and must be reviewed prior to site visit attendance.

• Proposals must include a project narrative, projected timeline, list of definable features of work, previous relevant project experience (minimum 5 projects within the last 5 years), award amounts, project descriptions, and POC information.

Solicitation / RFP / RFQ

This is a solicitation for commercially available services, specifically for power pole cross-arm replacement at the Defense Supply Center Richmond (DSCR). The government is procuring these services to ensure the continued safety and reliability of the electrical distribution system by replacing aged and deteriorated crossarms and hardware.

• Replacement of cross-arms, including cutouts and lightning arresters on specific power poles (607, 608, 609, 610, 611, 612, 613, 616, 617, 618, and 621).

• Removal of existing crossarms, insulators, bolts, and associated hardware.

• Installation of new crossarms, insulators, and necessary hardware according to industry standards and manufacturer specifications.

• Removal of all old materials and debris from the worksite.

• Conduct a thorough on-site assessment of each designated power pole.

• Contractor must own, possess, or otherwise control a bona fide place of business within 125 miles of DSCR, with at least one full-time employee.

• Contract Type: Firm-fixed-price award.

• Period of Performance: 180 days from notice to proceed.

• Estimated Magnitude: Between $25,000.00 and $100,000.00.

• Proposal Submission: Email to Contract Specialist Corinne Kuge Corinne.Kuge@dla.mil.

• Offer Due Date: April 25, 2026, 05:00 PM Local Time.

• Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA) offeror.

• Proposal Requirements: Project narrative, plan of accomplishment, list of definable features of work, projected timeline, previous relevant project experience (minimum 5 projects in the last 5 years), award amounts, project descriptions, and POC information.

• Site Visit: Mandatory site visit scheduled for April 7, 2026, at 10:30 AM. Interested parties must be vetted through security at least 5 business days prior.

• Questions Deadline: April 13, 2026. Answers will be posted on SAM.gov.

• This acquisition is set aside 100% for small business.

• NAICS Code: 238210.

• Small Business Size Standard: $19M.

• Contractor must have 5 years of high voltage experience.

• Wage Determination 2015-4313 (Revision 31) applies, based on Chesterfield County, VA.

• Partial proposals will not be accepted.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace aged and deteriorated crossarms and hardware on existing power poles to ensure the continued safety and reliability of the electrical distribution system and prevent potential failures that could lead to power outages.

• Replace cross-arms, including cutouts and lightning arresters, on specific power poles (607, 608, 609, 610, 611, 612, 613, 616, 617, 618, and 621) located on South Second Street and G Road.

• Conduct on-site assessments of each designated power pole to verify scope, identify hazards, and confirm materials.

• Remove existing crossarms, insulators, bolts, and associated hardware.

• Install new crossarms, insulators, and necessary hardware according to industry standards and manufacturer specifications.

• Remove all old materials, debris, and equipment from the worksite, leaving the area clean and orderly.

• Conduct a final inspection with the project manager.

• Work must be completed to the satisfaction of the project manager.

• Completion within 180 days after notice to proceed.

• Place of performance: Defense Supply Center Richmond (DSCR), 6090 Strathmore Rd., Richmond, VA 23237.

• Contractor must have 5 years of high voltage experience.

• Contractor must provide a project narrative, list of definable features of work, projected timeline, previous relevant project experience (minimum 5 projects in the last 5 years), award amounts, project descriptions, POC information, and contract number/unique identifier with their proposal.

• Contractor must have an onsite Quality Control System Manager.

• Adherence to The Buy American Act.

• Compliance with all applicable federal, state, and local safety and environmental regulations.

• Specific requirements for submittals, pre-construction meetings, daily reports, construction schedules, equipment data sheets, warranties, and utility marking requests.

• Security requirements including NACI background checks for personnel accessing DSCR.

• Adherence to COVID-19 requirements as applicable.

• Compliance with environmental laws and regulations, including green procurement guidelines and stormwater discharge requirements.

• Construction & Demolition Waste Management reporting is required.

Form / Attachment / Pricing Sheet

This document is a Service Contract Act Wage Determination (WD) for the Service Contract Act, specifically WD # 2015-4313, Revision # 31. It establishes the minimum wage rates and fringe benefits that must be paid to various categories of service employees working on federal contracts in specific geographic areas.

• Geographic Area: Primarily covers counties in Virginia, including Amelia, Charles City, Chesterfield, Colonial Heights, Dinwiddie, Goochland, Hanover, Henrico, Hopewell, King William, New Kent, Petersburg, Powhatan, Prince George, and Sussex. It also applies to Richmond City.
• Occupational Listings: Provides a comprehensive list of occupation codes and titles, ranging from administrative support and clerical occupations to technical, protective service, and miscellaneous occupations.
• Wage Rates and Fringe Benefits: For each listed occupation, the document specifies the minimum wage rate and required fringe benefits. These include Health & Welfare benefits, with specific rates and monthly amounts detailed.
• Executive Orders: References Executive Order (EO) 13706 (Establishing Paid Sick Leave) and EO 13658 (Establishing Minimum Wage), outlining their applicability and requirements for contractors.
• Additional Benefits: Details provisions for paid vacation (based on years of service) and a minimum of eleven paid holidays per year.
• Special Provisions: Includes information on hazardous pay differentials (8% and 4%) for specific types of work and a uniform allowance.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the wage determination.

This wage determination is critical for any bidder responding to a federal contract that requires services within the specified geographic area. Bidders must use these minimum wage rates and fringe benefits when calculating their labor costs for proposals. Failure to comply with these requirements can lead to bid disqualification or contract non-compliance. The document helps bidders understand the labor cost implications and ensure their proposals are compliant with federal regulations.