CRREL Above Ground Storage Tank

Other / Unclassified

This document provides an update regarding a site walk for solicitation W913E526RA003. It states that the site walk is scheduled for 9 AM.

This information is relevant to potential bidders as it announces the scheduled time for a site walk, which may be a mandatory or optional event for understanding the project requirements.

Solicitation / RFP / RFQ

This document provides instructions for preparing and submitting proposals for the CRREL AGST Services contract. It outlines the required proposal format, content, and submission procedures.

Proposals must be submitted electronically via email to kwamaine.d.clark@usace.army.mil with the subject line "CRREL AGST Services".

Proposals are to be submitted in three volumes:

• Volume I - Technical Proposal: Limited to 60 pages (20 for Operations Plan, 20 for Key Personnel, 20 for Past Performance). Past Performance Questionnaires do not count towards this limit. No pricing information should be included.
  • Subfactor 1: Operations Plan: Must address approach, methodology, and understanding of contract requirements.
  • Past Performance: Requires copies of Contractor Performance Assessment Reports (CPARs) or completed Past Performance Questionnaires (PPQ) (Attachment 01).
• Volume II - Price Proposal: Includes Standard Form (SF) 1449 and Pricing Schedule (Attachment 02).

The Pricing Schedule (Attachment 02) details pricing for a BASE YEAR + 4 Option Years, including Annual Inspections and REPAIRS (Regular and Overtime Hours Rates). It also includes a "Ten Year Interior Inspection" item in Option Year 3.

• Questions: Must be submitted via email to Kwamaine.d.clark@usace.army.mil up to ten (10) calendar days before the due date.
• Past Performance Questionnaires: Can be submitted directly to the Government point of contact via email or submitted by the offeror with their proposal. Offerors should follow up with clients to ensure timely submission.
• Evaluation: The document outlines adjective ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) and definitions used for evaluating contractor performance, covering Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General aspects.

Offerors are required to have an active System for Award Management (SAM) registration with no active exclusions. Representation and certifications must be completed by the proposal due date.

Amendment / Modification

This amendment modifies Solicitation W913E526RA003, dated 29 JAN 2026.

Key changes include:

• Extension of the response due date by one week, from 26 FEB 2026 to 05 MAR 2026.

• Clarification of services requested through a revised Performance Work Statement (PWS), Section L, and Section M.

• The PWS Section L (Instructions to Offerors) has been modified.

• The PWS Section M CRREL AGST has been added.

• The PWS Section L CRREL AGST has been added.

• The following attachments have been deleted: Past Performance Attachment for Section L, and Pricing Schedule Attachment for Section L.

• The proposal submission deadline has been extended by one week.

• Offerors must acknowledge receipt of this amendment.

• Offerors may change their offer by letter or electronic communication referencing the solicitation and amendment numbers, provided it is received prior to the new opening hour and date.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for a solicitation using simplified procedures for commercial products and services. The government seeks to award a contract to the offeror that provides the best overall value, considering all factors including evaluated cost. Award will not be made unless the contractor's combined technical rating is acceptable or higher.

• Factor 1: Technical Capability (Operations Plan): Offerors must describe their operations plan, demonstrating adequacy, strength, compliance, and capability to meet government requirements. This includes approach, methodology, and understanding of contract performance requirements.

• Factor 2: Past Performance: Offerors must demonstrate performance on past or current contracts of similar type, size, scope, and complexity completed within the last five years. This includes providing references and contact information. New corporate entities can submit data involving officers and employees. The government may review other sources of information.

• Factor 3: Price: Offerors must submit a completed Standard Form 1449 and Pricing Schedule, including estimated hours for each hourly rate, annual cost, and hourly rates/estimated hours for the base and option years.

• Award will be made to ONE contractor.

• The contract will be for commercial products and services.

• Evaluation Factors:

  • Factor I – Technical and Factor II – Past Performance are of equal importance and combined are significantly more important than Factor III - Price.
  • Technical Capability: Rated using an adjectival system (Outstanding, Good, Acceptable, Marginal, Unacceptable) based on the Operations Plan.
  • Past Performance: Evaluated for recency (within 5 years) and relevancy (similar scope/magnitude). Ratings include Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence.
  • Price: Determined from the submitted Pricing Schedule.

• Proposal Submission: Offerors agree that the capability presented in their proposal becomes a contract requirement upon award. No changes or deviations are permitted without Contracting Officer approval.

• Not specified in this document.

• The document references a Class Deviation - Revolutionary Federal Acquisition Regulation (FAR) Overhaul Part 12, Defense FAR Supplement (DFARS) Part 212 (2026-00028).

• Standard Form 1449, Section L Pricing Schedule is referenced as Volume 3 for Factor 3.

Amendment / Modification

• This amendment extends the closing date of the solicitation.

• Solicitation Number: W913E526RA003

• Original Solicitation Date: 29 JAN 2026

• The proposal due date has been extended from 19 February 2026 to 26 February 2026.

Form / Attachment / Pricing Sheet

This document is a contractor performance evaluation questionnaire. It is designed to be completed by a client to assess the performance of a contractor on a past project. The completed questionnaire is intended to be submitted by the offeror to USACE with their proposal, and may be duplicated for future USACE solicitations. Clients are encouraged to submit directly to the offeror, but submission to USACE is also permitted.

The questionnaire covers several categories of contractor performance, including:

• Quality of technical data and adherence to standards
• Timeliness of performance and schedule compliance
• Customer satisfaction and contractor cooperation
• Management, personnel, and labor force effectiveness
• Cost/financial management, including invoicing and accounting systems
• Safety and security compliance
• General performance, including emergency response and overall suitability for future work

For each item, evaluators are asked to circle an adjective rating from a scale of (E) Exceptional, (VG) Very Good, (S) Satisfactory, (M) Marginal, (U) Unsatisfactory, or (N) Not Applicable. Space is provided for remarks and explanations, particularly for negative ratings or specific issues.

This document is relevant to bidders as it outlines the criteria and rating system used by clients to evaluate contractor performance. Understanding these criteria can help bidders tailor their proposals to highlight relevant strengths and past performance. It also indicates the importance of providing comprehensive past performance information as part of the proposal submission.

Form / Attachment / Pricing Sheet

This document is Attachment 02, the Pricing Schedule for the Above Ground Storage Tanks (AGST) Service Contract. It outlines the pricing structure for the base year and four option years.

• Base Year and Option Years: The schedule is divided into a Base Year and four subsequent Option Years (Year 1 through Year 4).
• Items: For each year, the schedule includes line items for:
  • ANNUAL INSPECTION (Item 0001, 1001, 2001, 3001, 4001)
  • REPAIRS Regular Hours Rate (Item 0002, 1002, 2002, 3002, 4002)
  • REPAIRS Overtime Hours Rate (Item 0003, 1003, 2003, 3003, 4003)
• Pricing Fields: For each item, bidders are expected to provide Unit Cost, Quantity, Unit, and Total Cost.
• Quantities: Pre-defined quantities are listed for ANNUAL INSPECTION (1 Job) and for Regular and Overtime Repair Hours (15 Hours and 3 Hours, respectively).
• Totals: Each year includes a "Total:" field, and a "GRAND TOTAL" is indicated at the end.

Bidders must use this pricing schedule to submit their proposed costs for the AGST Service Contract. It details the specific services and quantities for which pricing is required, including annual inspections and repair labor rates (regular and overtime) over the contract's potential five-year period. Accurate completion of this schedule is crucial for proposal evaluation.

Solicitation / RFP / RFQ

This solicitation seeks proposals for the annual inspection, testing, and repair of nine (9) Above Ground Fuel Storage Tanks (AGST) located at the US Army Cold Regions Research and Engineering Laboratory (USACRREL) facility in Hanover, NH. The services must comply with New Hampshire Department of Environmental Service (NHDES) regulations Env-Or 300 or the most current version.

• Perform annual inspections for each of the nine AGST.

• Prepare and submit all State-required forms, permits, approvals, and notifications to NHDES and relevant government agencies.

• Submit reports of tank activity to NHDES.

• Ensure employees review the Accident Prevention Plan (APP) and Accident Hazard Analysis (AHA) prior to work.

• Adhere to confined space entry regulations and obtain permits.

• Establish a quality control program.

• Perform a minimum of two site visits per contract year.

• Provide a digital annual report detailing contract activity, including unplanned work, testing results, and deficiency corrections.

• Report findings to NHDES, including tank number, name, and capacity.

• Ensure NHDES one-stop mandates are completed.

• Check vents, caps, 5-gallon fill containers, and piping for proper operation and vapor recovery.

• Perform mandatory tightness tests and annual leak monitor tests.

• Verify product grade, "no smoking" signs, and flammability signs are posted.

• Comply with Safety and Health Requirements Manual EM 385-1-1.

• Contract type is not explicitly stated, but the document is a solicitation for commercial products and services.

• The solicitation issue date is January 29, 2026.

• The offer due date is February 18, 2026, at 12:00 PM.

• NAICS Code: 213112, Size Standard: $47,000,000.00.

• Proposals must be submitted via email to kwamaine.d.clark@usace.army.mil with the subject line "CRREL AGST Services".

• Questions must be submitted via email to the same address up to ten (10) calendar days before the due date.

• Proposals will be evaluated using "Best Value Trade off" procedures.

• Evaluation Factors: Factor I - Technical Capability (Operations Plan), Factor II - Past Performance, and Factor III - Price. Technical and Past Performance are of equal importance and combined are significantly more important than Price.

• Technical ratings will be Outstanding, Good, Acceptable, Marginal, or Unacceptable.

• Past Performance will be evaluated for recency (within 5 years) and relevancy.

• Confidence ratings will be Substantial, Satisfactory, Limited, or No Confidence.

• This acquisition is set aside for Small Business.

• Offerors must have an active System for Award Management (SAM) registration with no active exclusions.

• The document includes numerous FAR and DFARS clauses incorporated by reference and in full text.

• Appendix A lists the AGST tank sizes and locations.