CRREL Propane Delivery Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Army Engineer Research and Development Center (ERDC), Cold Regions Research and Engineering Laboratory (CRREL) is soliciting proposals for Propane Delivery Services in Hanover, New Hampshire. This is an Unrestricted procurement for automatic, recurring propane delivery to various sites at the CRREL facility. Proposals are due January 26, 2026, by 12:00 PM EST.
Scope of Work
The contractor will provide automatic delivery of propane to seven (7) tanks at the CRREL Hanover facility. This includes filling three (3) Government-owned underground tanks and providing four (4) above-ground tanks, with their cost integrated into the per-gallon price. The vendor is responsible for monitoring tank levels and ensuring continuous supply to prevent tanks from running dry. Estimated annual usage is 15,000 gallons, with options to increase. Pricing will be based on a fixed margin cost per gallon added to the wholesale terminal cost on the day of delivery.
Contract & Timeline
- Type: Combined Synopsis/Solicitation (RFP)
- Solicitation Number: W913E526R7469
- NAICS: 325120 (1200 employees size standard)
- Set-Aside: Unrestricted
- Period of Performance: Base year (May 1, 2026 - April 30, 2027) with four (4) option years.
- Proposal Due: January 26, 2026, 12:00 PM EST
- Published: January 15, 2026
Evaluation Factors
Award will be made using a Best Value Trade-off approach. Proposals will be evaluated on three factors:
- Factor 1: Technical Capability (Volume 1): Operations Plan detailing approach and methodology. Rated using adjectival assessments.
- Factor 2: Past Performance (Volume 2): Demonstration of acceptable past performance on similar contracts within the last five years.
- Factor 3: Price (Volume 3): Completed SF 1449 and Pricing Schedule, based on a fixed margin cost per gallon.
Technical Capability and Past Performance are of equal importance and, when combined, are significantly more important than Price. Proposals must achieve an "Acceptable" or higher technical rating.
Submission Requirements
Proposals must be submitted electronically via email to ethel.d.grant@usace.army.mil with the subject line "CRREL Propane Delivery Services." Submissions must be in three volumes: Volume 1 (Technical, limited to 60 pages total for Operations Plan, Key Personnel, and Past Performance), Volume 2 (Past Performance), and Volume 3 (Pricing Schedule - SF 1449). No pricing information should be included in Volume 1. Offerors must be actively registered in SAM with no active exclusions and complete representations and certifications.
Special Requirements
Personnel must be U.S. citizens, complete security vetting, and adhere to CRREL security and safety regulations, including an approved Accident Prevention Plan (APP).