DDAG Crane Maintenance

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Preventative Maintenance, Corrective Maintenance, and Crane Rental Support Services for a Government-owned Marine Travelift Shuttlelift 80-ton capacity mobile rubber-tired gantry straddle crane located at DLA Distribution Albany, Georgia.

• Provide Preventative Maintenance (PM) and Corrective Maintenance (CM) for the specified crane.

• Offer Crane Rental Support Services, including a crane operator.

• Services are non-personal services, meaning the Government will not exercise supervision or control over the Contractor's personnel.

• PM services are scheduled and require 72-hour advance notification to the COR.

• CM services are unscheduled and require prompt response to diagnose and restore crane functionality.

• Crane rental services must be provided on-site within 72 hours of notification.

• Specific reporting requirements for maintenance services are detailed, including documentation of parts, labor, and actions taken.

• Period of Performance: One (1) year base period with four (4) one-year option periods.

• Place of Performance: DLA Distribution Albany, Georgia.

• Contractor personnel must possess CMAA 78 Certified Crane Technician qualifications and relevant experience.

• Personnel must obtain required security clearances and Common Access Cards (CACs).

• Adherence to all Federal, State, DLA, and local environmental, safety, and health laws and regulations is mandatory.

• Contractor must provide a written safety and health plan.

• Use of new or "like new" replacement parts is required.

• Contractor is responsible for obtaining manufacturer warranty provisions and manuals.

• Load tests and certifications are required for specific repairs or adjustments.

• A Commercial Quality Control Plan must be established and maintained.

Form / Attachment / Pricing Sheet

This document, "Technical Exhibit 1.2 - Common Access Card (CAC) Procedures," outlines the mandatory procedures for contractors to obtain, manage, and return Government-issued Common Access Cards (CACs) for personnel performing under this contract. It details the process for issuance, accountability, and turn-in of CACs.

• CAC Issuance: Requires contractor employees to complete DD Form 1172-2, verification steps, and obtain CACs from RAPIDS offices.
• Reporting: Contractors must notify the COR/KO of CAC issuance (date, expiration) within one business day and submit monthly reports on CAC status.
• Lost/Stolen CACs: Procedures for immediate notification to the contractor, COR/KO, and local police, including reporting requirements.
• CAC Turn-in: Procedures for collecting and returning CACs upon contract completion, termination, or employee reassignment, via in-person transfer or certified mail.
• Security & Compliance: Emphasizes that CACs are for contract performance only, must be secured, and that failure to comply with these procedures can result in contract violations and penalties, including work stoppage and CPARS documentation.

Bidders must understand these procedures as they directly impact personnel onboarding and contract closeout. Compliance is mandatory, and failure to adhere can lead to significant contractual penalties. This document is critical for planning personnel requirements and ensuring smooth contract execution and termination.

Form / Attachment / Pricing Sheet

This document, "Technical Exhibit 1.1 Contractor Personnel Security," outlines the security requirements and investigation processes for contractor personnel working on Defense Logistics Agency (DLA) contracts, particularly those involving access to Federally controlled facilities or information systems.

• Facility Access: Contractor personnel working at Federally controlled facilities require a favorably adjudicated National Agency Check with Local Agency Check and Credit Check (NACLC) or equivalent.
• Information Technology (IT) Levels: Positions are designated IT-I, IT-II, or IT-III, each requiring specific background investigations (SSBI, NACLC, or NACI, respectively).
• Elevated/Privileged Access: Personnel requiring elevated access to systems or networks must obtain an IT-II clearance and meet DoD 8140.3-M IA Technical (IAT) II baseline and Computing Environment (CE) certifications.
• Investigation Process: Details the submission of required forms (SF 85, SF 86, OF 306, FD-258), proof of citizenship, and background investigation adjudication.
• Waivers: Outlines conditions under which waivers for IT-I or IT-II positions may be granted for emergency situations, but not for IT-III positions.
• Subcontractors and Temporary Employees: Requirements apply to prime contractors, subcontractors, and temporary employees.
• Security Policies: Contractor personnel must adhere to local automated information system (AIS) security policies.
• Common Access Card (CAC): May be required for contractor employees.
• Training: Operations Security (OPSEC) and Information Security (INFOSEC) awareness training is mandatory.
• Out-Processing: Procedures for employees leaving the contract, including returning equipment and badges.

This exhibit is critical for bidders to understand the security clearance and investigation requirements for personnel who will be performing work under the contract. It details the types of investigations, required certifications, and the process for obtaining them, which can impact staffing timelines and costs. Bidders must ensure their proposed personnel meet these stringent security standards.

Amendment / Modification

This amendment (0005) to solicitation SP330026Q0010 provides responses to vendor questions and makes administrative updates.

Key changes include:

• Clarification that an OEM authorization certificate is not required, but a CMAA-78 Certification and certificate of insurance for rental purposes are needed for the technical quote.

• Confirmation that an Oil Analysis Program is not required.

• Clarification that OSHA 10, OSHA 30, Manlift, Forklift, NAVFAC P-307, ASE Master Medium/Heavy Truck Technician, ASE Refrigerant Recovery and Recycling, NCCCO Operator, and NDT Level II Inspector certifications are not explicitly required at the time of proposal submission, but general OSHA standards and PPE requirements apply.

• Confirmation that preventative maintenance visits are bimonthly, totaling 6 per year.

• Removal of CUI markings from the PWS and associated DFARS clauses (252.204-7019, 252.204-7020, 252.204-7021) due to the PWS no longer containing CUI.

• Confirmation that FAR Clause 52.219-14 (Limitations on Subcontracting) requires at least 50% of services to be performed by a small business.

• Clarification that past performance from proposed subcontractors is acceptable and will be evaluated as part of the overall team's ability to perform.

• Confirmation that no Metals NDT/inspection or Special Inspections are needed.

• Addition of "Attachment 10 - TE 1.1 Contractor Personnel Security" and "Attachment 11 - TE 1.2 CAC Procedures".

• PWS (CUI markings removed)

• Solicitation clauses (DFARS 252.204-7019, 252.204-7020, 252.204-7021 removed)

• Attachments (New attachments 10 and 11 added)

• No changes to proposal deadlines or submission rules were indicated.

• Clarifications provided may impact how offerors prepare their technical quotes and past performance submissions.

Amendment / Modification

This amendment (0004) modifies Solicitation SP330026Q0010. The primary change is the scheduling of an organized site visit.

• Site Visit: A site visit is scheduled for Monday, December 15th, 2025, at 10:00 AM EST at DLA Distribution Albany, Georgia. Participants must arrive 30 minutes early at the Pass and ID Office.

• Registration Deadline: The deadline to register for the site visit is Friday, December 12th, 2025, at 10:00 AM EST.

• Pre-enrollment: Attendees must complete pre-enrollment on the DBIDS website (https://dbids-global.dmdc.mil/enroll) and obtain an alpha-numeric code.

• Form Submission: Attachment 9 – Site Visit DLA Form 1818 must be completed (Blocks 9 and 10) and submitted to bryanna.vinent@dla.mil by the registration deadline.

• Identification: Attendees must present a Real ID-compliant driver's license or a U.S. or foreign passport for access. Vehicle registration and insurance are also required.

• Purpose of Site Visit: The site visit is for familiarization with boilers and control systems. No questions will be addressed during the visit.

• Questions: Vendor questions should be submitted via email to the Contract Specialist, Morgan Costanzo (morgan.costanzo@dla.mil).

• Photography: Vendors are not allowed to take pictures during the site visit unless specifically requested and approved by the Contract Specialist.

• Failure to Attend: Failure to attend the site visit will not be grounds for a claim after contract award.

• The deadline for site visit registration and form submission is December 12th, 2025.

• The site visit itself is scheduled for December 15th, 2025.

Form / Attachment / Pricing Sheet

This document is a "Visit Notification" form (DLA Form 1818) used to control access and movement on DoD installations. It is used for site visits by potential vendors interested in quoting crane maintenance.

• Activity to be Visited: DLA Distribution Albany, Georgia (DDAG)
• Date(s) of Visit: December 15, 2025
• Purpose of Visit: Site visit for potential vendors interested in quoting crane maintenance.
• Point of Contact: Bryanna Vinent
• Visitor Information: Includes fields for visitor name, grade/rank, SSN, date of birth, and clearance information.
• Registration: Visitors must register using the pre-enrollment website: https://dbids-global.dmdc.mil

This form is relevant to bidders as it outlines the process and requirements for attending a site visit related to an opportunity for crane maintenance. Bidders interested in attending the site visit must complete the necessary registration and provide the requested information on this form or through the specified website.

Amendment / Modification

This amendment (0003) to solicitation SP330026Q0010 addresses several vendor questions and clarifies requirements:

• Submission Method: Quotes should be submitted via email to morgan.costanzo@dla.mil, referencing FAR 52.212-1 Instructions to Offerors.

• Incumbent Information: The incumbent is identified as having purchase order SP330022P0773, with awardee CAGE 1T6T5 and a total contract value of $613,938.45.

• Authorized Service Provider Requirement: The solicitation does not require offerors to be an authorized service provider for the manufacturer. However, offerors must possess a valid CMAA-78 certification. Being an authorized service provider is not currently a requirement.

• Controlled Unclassified Information (CUI): CUI will be removed from the published PWS. DFARS 252.204-7012 is included in the solicitation.

• Site Visit: A site visit is scheduled for Tuesday, December 16th, 2025, at 10:00 AM EST. Further details will be provided in a subsequent amendment.

• Clarifications provided regarding submission instructions, incumbent status, authorized service provider requirements, and CUI handling.

• Details for the site visit are forthcoming.

• Proposal submission instructions have been clarified.

• A site visit date has been established, with further details to follow.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It is a technical message related to PDF rendering and does not provide details on requirements, scope, deadlines, or other bidder-relevant information.

Form / Attachment / Pricing Sheet

This document, "Attachment 1", provides a list of assigned government officers relevant to the opportunity. It serves as a point of contact for bidders.

• Assigned KO (Contracting Officer): Christopher Robinson and Morgan Costanzo.
• Assigned COR (Contracting Officer's Representative): Tony King.
• Assigned COR/TPOC (Technical Point of Contact): Christopher Thomas.
• Contact information including Commercial (COM) and Defense Switched Network (DSN) phone numbers, and email addresses for each assigned officer.
• Organization for all listed officers is DLA Distribution J7, with Christopher Thomas also associated with DLA Distribution DDNB / SAU.

This attachment is crucial for bidders to identify the key government personnel they may need to contact for questions, clarifications, or during the performance of the contract. It provides direct contact information for the Contracting Officers and Technical Points of Contact.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for Preventative Maintenance, Corrective Maintenance, and Crane Rental Support Services for the Defense Logistics Agency (DLA) Distribution Albany, Georgia. It outlines the government's program for inspecting and accepting contractor performance.

• Scope: Details the services required, including Preventative Maintenance, Corrective Maintenance (CM) Support Services for one (1) Marine Travelift Shuttlelift rubber-tired gantry 80-ton capacity straddle crane, and Crane Rental Support Services.
• Purpose: To provide a measure of the quality and timeliness of products and services provided by the Contractor.
• Government Roles & Responsibilities: Defines roles for the Contracting Officer (KO), Acquisition Specialist (AS), Contracting Officer's Representative (COR), Technical Point of Contact (TPOC), Lead Evaluator, Evaluators, and the Quality Assurance Team (QAT).
• Quality Control & Assurance: Outlines the contractor's responsibility for Quality Control (QC) through a Quality Control Plan (QCP) and the government's responsibility for Quality Assurance (QA) through performance checks.
• Surveillance Process & Methods: Describes the 7-Step Process for surveillance and methods such as Direct Observation, 100% Inspection, Random Sampling, and Validated Customer Complaint.
• Documenting & Reporting Performance: Details the reporting requirements, including Non-Acceptable Performance Level (Non-APL) and Acceptable Performance Level (APL) reports, and the workflow for handling non-conformances and Corrective Action Plans (CAPs).

This QASP provides potential bidders with insight into how their performance will be monitored and evaluated if awarded the contract. It clarifies the government's expectations regarding quality, timeliness, and reporting, as well as the roles of government personnel involved in surveillance. Understanding these aspects is crucial for developing a compliant and competitive proposal.

Amendment / Modification

This amendment, "Amendment 0002," incorporates new attachments into the solicitation SP330026Q0010. The following attachments have been added and incorporated:

• Attachment 5. POC List
• Attachment 6. COSR
• Attachment 7. CAP
• Attachment 8. QASP

New attachments have been added to the solicitation.

This amendment does not appear to modify proposal deadlines or submission requirements, but bidders should review the newly incorporated attachments for any impact on their proposals.

Other / Unclassified

This document is a placeholder or error message indicating that the PDF content could not be displayed by the viewer. It suggests upgrading to the latest version of Adobe Reader or visiting a provided URL for assistance.

This document is not relevant to bidders as it does not contain any information about the opportunity, requirements, or submission details. It appears to be a technical issue with the document rendering.

Amendment / Modification

This amendment (0001) to solicitation SP330026Q0010, dated 11/20/2025, incorporates additional information for the E-File I (Technical Quote).

• Tab 3 - Certification and Insurance from the E-File I (Technical Quote) is now incorporated.

• Specific requirements for the Technical Quote have been clarified and highlighted.

• The amendment clarifies requirements for the Technical Quote, including:

  • The technical quote must be page-numbered and include a table of contents.
  • It must not contain pricing information.
  • It must demonstrate understanding of the Schedule of Services and Supplies and the Performance Work Statement (PWS).

• Specific requirements for the Management Plan (Tab 1) are detailed, including:

  • Maintaining and repairing the Government-Owned 80 TON Shuttlelift Gantry Crane.
  • Describing tools and test equipment.
  • Adhering to PWS timeframes.
  • Providing Crane Rental Support Services with an operator.

• Requirements for the Staffing Plan (Tab 2) are outlined, including:

  • Describing the staffing plan to meet Contractor Personnel Qualifications.
  • Specifying the number and types of personnel, their capabilities, certifications, and experience.

• Requirements for Certification and Insurance (Tab 3) are detailed:

  • A valid CMAA-78 Certification is required.
  • A certificate of insurance for rental purposes is needed if the DLA Shuttlelift Gantry Crane is down for maintenance.

Form / Attachment / Pricing Sheet

This document provides a detailed Preventive Maintenance (PM) Task List for a Marine Travelift Shuttlelift rubber-tired gantry crane (80-ton capacity, EJON 0g0515, Registration Key 4099-15297). It outlines specific maintenance tasks, their required frequency (based on hours of operation or calendar time), and estimated labor hours.

• PM Tasks: Includes a comprehensive list of maintenance actions such as lubrication, inspections (hydraulic hoses, wire rope, structure, bolts), fluid analysis, filter replacement, and gearbox/hydraulic tank draining and filling.
• Frequency: Tasks are categorized by frequency, including weekly/50 hours, 100 hours, 250 hours, annual/500 hours, and 4000 hours.
• Labor Hours: Estimated hours are provided for each task, with a total of 515 hours for all listed PM tasks. A 10% buffer brings the total to 566.5 hours.
• Certification: A separate sheet details the annual load test and certification requirement, referencing CFR29, 1910, and ASME B30.5 standards, with an estimated 2.5 hours.
• Notes: Tasks are to be performed in accordance with manufacturer specifications and industry standards.

This attachment is crucial for bidders to understand the ongoing maintenance requirements for the specified gantry crane. It provides a clear scope of work for preventive maintenance services, including the types of tasks, their frequency, and the estimated labor involved. This information is essential for developing accurate cost proposals and assessing the technical capabilities required to perform the maintenance effectively.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to provide preventative and corrective maintenance on a Government-Owned 80 TON Shuttlelift Gantry Crane, along with crane rental support. The services will be performed at DLA Distribution Albany, Georgia (DDAG).

• Preventative Maintenance (PM) for the 80 TON Shuttlelift Gantry Crane.

• Corrective Maintenance (CM) for the Gantry Crane.

• Replacement parts for Corrective Maintenance.

• Travel costs associated with Corrective Maintenance.

• Crane Rental Support Services, including a crane operator.

• Mobilization and Demobilization of the crane.

• This solicitation is being issued as a Request for Quote (RFQ).

• The anticipated contract type is a hybrid Firm Fixed Priced (FFP) and Time and Materials (T&M) purchase order.

• The period of performance is estimated to be five years, including a base year and four option years:

  • Base Year: March 1, 2026 – February 28, 2027
  • Option Year 1: March 1, 2027 – February 28, 2028
  • Option Year 2: March 1, 2028 – February 28, 2029
  • Option Year 3: March 1, 2029 – February 28, 2030
  • Option Year 4: March 1, 2030 – February 28, 2031

• Service Contract Labor Standards No. 2015-4667 Revision No. 32 will apply.

• Quotes must be submitted electronically via email to morgan.costanzo@dla.mil by the closing response date of Monday, December 22nd, 2025, 1300 EST.

• The solicitation is being issued as a 100% Small Business Set-Aside.

• Award will be made to the responsive, responsible quoter whose quote is technically acceptable, has acceptable past performance, and offers the lowest overall price for all CLINs.

• Award will be made on an all-or-none basis.

• Evaluation factors include Technical Capability and Past Performance (Acceptable/Unacceptable), followed by Price.

• This acquisition is a 100% Small Business Set-Aside.

• Offerors are required to be registered in the System for Award Management (SAM) database.

• This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

• Vendors must quote all CLINs on the Schedule of Supplies to be eligible for award.

• The PWS and other relevant documents are provided as attachments.

Form / Attachment / Pricing Sheet

This document is a Present/Past Performance Questionnaire. It is designed to collect information from entities that have previously contracted with a company interested in bidding on the RFQ for on-site Preventive Maintenance, Remedial Maintenance Support Services, and Crane Rental Support Services at DLA Distribution Albany, Georgia. The questionnaire helps the government assess the contractor's past performance.

• Rating Scale: Provides definitions for "Exceptional," "Very Good," "Satisfactory," "Marginal," and "Unsatisfactory" performance ratings.
• Performance Assessment: Asks evaluators to rate the contractor on Quality of Product or Service, Timeliness of Performance, Cost Control, Good Business Relations, Management of Key Personnel, and Utilization of Small Business.
• Specific Questions: Includes yes/no questions regarding meeting performance levels, responding to complaints, disputes, proposal submissions for changes, payroll issues, negotiating changes, problem mitigation, and billing accuracy.
• Award Likelihood: Asks if the evaluator would award to the contractor again.
• General Program Information: Requires details about the previous contract, including dollar amounts, period of performance, contractor information, place of performance, and contract type.

Companies interested in bidding on the RFQ must ensure that entities they have previously worked with complete this questionnaire accurately. The responses will directly impact the government's evaluation of their past performance, which is a key factor in determining the best value for the procurement. Bidders should also be aware of the types of questions asked to prepare for potential feedback.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4467, Revision No. 32) that establishes minimum wage rates and fringe benefits for various occupations. It is intended to inform contractors of the required minimum compensation for employees working on service contracts subject to the Service Contract Act and Executive Orders 14026 and 13658.

• Applicable Executive Orders: Details minimum wage requirements under Executive Order 14026 ($17.75/hour for contracts awarded on or after January 30, 2022, or renewed/extended on or after that date) and Executive Order 13658 ($13.30/hour for contracts awarded between January 1, 2015, and January 29, 2022, and not renewed/extended after January 30, 2022).
• Geographic Area: Specifies the wage determination applies to Georgia Counties of Dougherty, Lee, Terrell, and Worth.
• Occupational Listings: Provides a comprehensive list of job classifications with corresponding minimum hourly wage rates and footnotes indicating potential eligibility for higher minimum wages under Executive Orders 14026 or 13658.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare ($5.55/hour or $5.09/hour under EO 13706) and Paid Sick Leave (EO 13706) are detailed.
• Vacation and Holidays: Outlines vacation accrual (2 weeks after 1 year, 3 weeks after 10 years) and a minimum of twelve paid holidays per year.
• Conformance Process: Explains the procedure for contractors to request additional classifications and wage rates not listed in the determination using Standard Form 1444 (SF-1444).

This document is crucial for bidders as it defines the minimum labor costs that must be factored into their proposals for any contract awarded under this wage determination. Understanding these rates is essential for accurate cost estimation and ensuring compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these minimums.