DDAG Crane Maintenance

Amendment / Modification

This amendment (0003) to solicitation SP330026Q0010 addresses several vendor questions and clarifies requirements:

• Submission Method: Quotes should be submitted via email to morgan.costanzo@dla.mil, referencing FAR 52.212-1 Instructions to Offerors.

• Incumbent Information: The incumbent is identified as having purchase order SP330022P0773, with awardee CAGE 1T6T5 and a total contract value of $613,938.45.

• Authorized Service Provider Requirement: The solicitation does not require offerors to be an authorized service provider for the manufacturer. However, offerors must possess a valid CMAA-78 certification. Being an authorized service provider is not currently a requirement.

• Controlled Unclassified Information (CUI): CUI will be removed from the published PWS. DFARS 252.204-7012 is included in the solicitation.

• Site Visit: A site visit is scheduled for Tuesday, December 16th, 2025, at 10:00 AM EST. Further details will be provided in a subsequent amendment.

• Clarifications provided regarding submission instructions, incumbent status, authorized service provider requirements, and CUI handling.

• Details for the site visit are forthcoming.

• Proposal submission instructions have been clarified.

• A site visit date has been established, with further details to follow.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It is a technical message related to PDF rendering and does not provide details on requirements, scope, deadlines, or other bidder-relevant information.

Form / Attachment / Pricing Sheet

This document, "Attachment 1", provides a list of assigned government officers relevant to the opportunity. It serves as a point of contact for bidders.

• Assigned KO (Contracting Officer): Christopher Robinson and Morgan Costanzo.
• Assigned COR (Contracting Officer's Representative): Tony King.
• Assigned COR/TPOC (Technical Point of Contact): Christopher Thomas.
• Contact information including Commercial (COM) and Defense Switched Network (DSN) phone numbers, and email addresses for each assigned officer.
• Organization for all listed officers is DLA Distribution J7, with Christopher Thomas also associated with DLA Distribution DDNB / SAU.

This attachment is crucial for bidders to identify the key government personnel they may need to contact for questions, clarifications, or during the performance of the contract. It provides direct contact information for the Contracting Officers and Technical Points of Contact.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for Preventative Maintenance, Corrective Maintenance, and Crane Rental Support Services for the Defense Logistics Agency (DLA) Distribution Albany, Georgia. It outlines the government's program for inspecting and accepting contractor performance.

• Scope: Details the services required, including Preventative Maintenance, Corrective Maintenance (CM) Support Services for one (1) Marine Travelift Shuttlelift rubber-tired gantry 80-ton capacity straddle crane, and Crane Rental Support Services.
• Purpose: To provide a measure of the quality and timeliness of products and services provided by the Contractor.
• Government Roles & Responsibilities: Defines roles for the Contracting Officer (KO), Acquisition Specialist (AS), Contracting Officer's Representative (COR), Technical Point of Contact (TPOC), Lead Evaluator, Evaluators, and the Quality Assurance Team (QAT).
• Quality Control & Assurance: Outlines the contractor's responsibility for Quality Control (QC) through a Quality Control Plan (QCP) and the government's responsibility for Quality Assurance (QA) through performance checks.
• Surveillance Process & Methods: Describes the 7-Step Process for surveillance and methods such as Direct Observation, 100% Inspection, Random Sampling, and Validated Customer Complaint.
• Documenting & Reporting Performance: Details the reporting requirements, including Non-Acceptable Performance Level (Non-APL) and Acceptable Performance Level (APL) reports, and the workflow for handling non-conformances and Corrective Action Plans (CAPs).

This QASP provides potential bidders with insight into how their performance will be monitored and evaluated if awarded the contract. It clarifies the government's expectations regarding quality, timeliness, and reporting, as well as the roles of government personnel involved in surveillance. Understanding these aspects is crucial for developing a compliant and competitive proposal.

Amendment / Modification

This amendment, "Amendment 0002," incorporates new attachments into the solicitation SP330026Q0010. The following attachments have been added and incorporated:

• Attachment 5. POC List
• Attachment 6. COSR
• Attachment 7. CAP
• Attachment 8. QASP

New attachments have been added to the solicitation.

This amendment does not appear to modify proposal deadlines or submission requirements, but bidders should review the newly incorporated attachments for any impact on their proposals.

Other / Unclassified

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This document is not relevant to bidders as it does not contain any information about the opportunity, requirements, or submission details. It appears to be a technical issue with the document rendering.

Amendment / Modification

This amendment (0001) to solicitation SP330026Q0010, dated 11/20/2025, incorporates additional information for the E-File I (Technical Quote).

• Tab 3 - Certification and Insurance from the E-File I (Technical Quote) is now incorporated.

• Specific requirements for the Technical Quote have been clarified and highlighted.

• The amendment clarifies requirements for the Technical Quote, including:

  • The technical quote must be page-numbered and include a table of contents.
  • It must not contain pricing information.
  • It must demonstrate understanding of the Schedule of Services and Supplies and the Performance Work Statement (PWS).

• Specific requirements for the Management Plan (Tab 1) are detailed, including:

  • Maintaining and repairing the Government-Owned 80 TON Shuttlelift Gantry Crane.
  • Describing tools and test equipment.
  • Adhering to PWS timeframes.
  • Providing Crane Rental Support Services with an operator.

• Requirements for the Staffing Plan (Tab 2) are outlined, including:

  • Describing the staffing plan to meet Contractor Personnel Qualifications.
  • Specifying the number and types of personnel, their capabilities, certifications, and experience.

• Requirements for Certification and Insurance (Tab 3) are detailed:

  • A valid CMAA-78 Certification is required.
  • A certificate of insurance for rental purposes is needed if the DLA Shuttlelift Gantry Crane is down for maintenance.

Form / Attachment / Pricing Sheet

This document provides a detailed Preventive Maintenance (PM) Task List for a Marine Travelift Shuttlelift rubber-tired gantry crane (80-ton capacity, EJON 0g0515, Registration Key 4099-15297). It outlines specific maintenance tasks, their required frequency (based on hours of operation or calendar time), and estimated labor hours.

• PM Tasks: Includes a comprehensive list of maintenance actions such as lubrication, inspections (hydraulic hoses, wire rope, structure, bolts), fluid analysis, filter replacement, and gearbox/hydraulic tank draining and filling.
• Frequency: Tasks are categorized by frequency, including weekly/50 hours, 100 hours, 250 hours, annual/500 hours, and 4000 hours.
• Labor Hours: Estimated hours are provided for each task, with a total of 515 hours for all listed PM tasks. A 10% buffer brings the total to 566.5 hours.
• Certification: A separate sheet details the annual load test and certification requirement, referencing CFR29, 1910, and ASME B30.5 standards, with an estimated 2.5 hours.
• Notes: Tasks are to be performed in accordance with manufacturer specifications and industry standards.

This attachment is crucial for bidders to understand the ongoing maintenance requirements for the specified gantry crane. It provides a clear scope of work for preventive maintenance services, including the types of tasks, their frequency, and the estimated labor involved. This information is essential for developing accurate cost proposals and assessing the technical capabilities required to perform the maintenance effectively.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to provide preventative and corrective maintenance on a Government-Owned 80 TON Shuttlelift Gantry Crane, along with crane rental support. The services will be performed at DLA Distribution Albany, Georgia (DDAG).

• Preventative Maintenance (PM) for the 80 TON Shuttlelift Gantry Crane.

• Corrective Maintenance (CM) for the Gantry Crane.

• Replacement parts for Corrective Maintenance.

• Travel costs associated with Corrective Maintenance.

• Crane Rental Support Services, including a crane operator.

• Mobilization and Demobilization of the crane.

• This solicitation is being issued as a Request for Quote (RFQ).

• The anticipated contract type is a hybrid Firm Fixed Priced (FFP) and Time and Materials (T&M) purchase order.

• The period of performance is estimated to be five years, including a base year and four option years:

  • Base Year: March 1, 2026 – February 28, 2027
  • Option Year 1: March 1, 2027 – February 28, 2028
  • Option Year 2: March 1, 2028 – February 28, 2029
  • Option Year 3: March 1, 2029 – February 28, 2030
  • Option Year 4: March 1, 2030 – February 28, 2031

• Service Contract Labor Standards No. 2015-4667 Revision No. 32 will apply.

• Quotes must be submitted electronically via email to morgan.costanzo@dla.mil by the closing response date of Monday, December 22nd, 2025, 1300 EST.

• The solicitation is being issued as a 100% Small Business Set-Aside.

• Award will be made to the responsive, responsible quoter whose quote is technically acceptable, has acceptable past performance, and offers the lowest overall price for all CLINs.

• Award will be made on an all-or-none basis.

• Evaluation factors include Technical Capability and Past Performance (Acceptable/Unacceptable), followed by Price.

• This acquisition is a 100% Small Business Set-Aside.

• Offerors are required to be registered in the System for Award Management (SAM) database.

• This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

• Vendors must quote all CLINs on the Schedule of Supplies to be eligible for award.

• The PWS and other relevant documents are provided as attachments.

Form / Attachment / Pricing Sheet

This document is a Present/Past Performance Questionnaire. It is designed to collect information from entities that have previously contracted with a company interested in bidding on the RFQ for on-site Preventive Maintenance, Remedial Maintenance Support Services, and Crane Rental Support Services at DLA Distribution Albany, Georgia. The questionnaire helps the government assess the contractor's past performance.

• Rating Scale: Provides definitions for "Exceptional," "Very Good," "Satisfactory," "Marginal," and "Unsatisfactory" performance ratings.
• Performance Assessment: Asks evaluators to rate the contractor on Quality of Product or Service, Timeliness of Performance, Cost Control, Good Business Relations, Management of Key Personnel, and Utilization of Small Business.
• Specific Questions: Includes yes/no questions regarding meeting performance levels, responding to complaints, disputes, proposal submissions for changes, payroll issues, negotiating changes, problem mitigation, and billing accuracy.
• Award Likelihood: Asks if the evaluator would award to the contractor again.
• General Program Information: Requires details about the previous contract, including dollar amounts, period of performance, contractor information, place of performance, and contract type.

Companies interested in bidding on the RFQ must ensure that entities they have previously worked with complete this questionnaire accurately. The responses will directly impact the government's evaluation of their past performance, which is a key factor in determining the best value for the procurement. Bidders should also be aware of the types of questions asked to prepare for potential feedback.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4467, Revision No. 32) that establishes minimum wage rates and fringe benefits for various occupations. It is intended to inform contractors of the required minimum compensation for employees working on service contracts subject to the Service Contract Act and Executive Orders 14026 and 13658.

• Applicable Executive Orders: Details minimum wage requirements under Executive Order 14026 ($17.75/hour for contracts awarded on or after January 30, 2022, or renewed/extended on or after that date) and Executive Order 13658 ($13.30/hour for contracts awarded between January 1, 2015, and January 29, 2022, and not renewed/extended after January 30, 2022).
• Geographic Area: Specifies the wage determination applies to Georgia Counties of Dougherty, Lee, Terrell, and Worth.
• Occupational Listings: Provides a comprehensive list of job classifications with corresponding minimum hourly wage rates and footnotes indicating potential eligibility for higher minimum wages under Executive Orders 14026 or 13658.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare ($5.55/hour or $5.09/hour under EO 13706) and Paid Sick Leave (EO 13706) are detailed.
• Vacation and Holidays: Outlines vacation accrual (2 weeks after 1 year, 3 weeks after 10 years) and a minimum of twelve paid holidays per year.
• Conformance Process: Explains the procedure for contractors to request additional classifications and wage rates not listed in the determination using Standard Form 1444 (SF-1444).

This document is crucial for bidders as it defines the minimum labor costs that must be factored into their proposals for any contract awarded under this wage determination. Understanding these rates is essential for accurate cost estimation and ensuring compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these minimums.