DDTP MHE PM and CM Services

Amendment / Modification

• The deadline to submit quotes has been extended.

• The original solicitation deadline is modified.

• The new deadline to submit quotes is 10 March 2026 at 1:00 PM EST.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing comprehensive maintenance services for Material Handling Equipment (MHE) and Industrial Equipment at DLA Distribution Tobyhanna, PA. The goal is to ensure all equipment remains in satisfactory operating condition through preventative, battery preventative, and corrective maintenance.

• Services: Furnish all labor, equipment, tools, materials, replacement parts, transportation, and supervision for maintenance.

• Equipment: Includes MHE, industrial equipment, battery chargers, motor vehicles, trailers, sweepers, shrink wrap machines, and other miscellaneous vehicles and equipment. Specific makes and models will be identified in task orders.

• Maintenance Types: Battery Preventative Maintenance (BPM), Preventative Maintenance (PM), and Corrective Maintenance (CM).

• Tasks: Includes troubleshooting, diagnosing, repairing, performing inspections, safety tests, and replacing defective components.

• Response Time: Respond to service calls within one (1) business day and be on-site within one (1) business day.

• Repair Time: Aim to return equipment to operational status within three (3) business days after parts receipt. If not, a corrective maintenance plan is required.

• Data Management: Utilize the Defense Property Accountability System (DPAS) for all maintenance and repair actions, including work order input, history documentation, and cost tracking.

• Period: No longer than a five-year ordering period from contract award.

• Place: DLA Distribution Tobyhanna, PA.

• Personnel: Contractor personnel must possess appropriate personnel clearances and complete required security training (Cyber Awareness, AT Level 1, OPSEC, etc.).

• System Access: Must obtain access to and be proficient in using the Defense Property Accountability System (DPAS), including completing mandatory online training.

• Security: Adhere to all DLA and installation security regulations, including FPCONs and potential vehicle/personnel searches. Contractor personnel must identify themselves as non-government employees.

• Environmental & Safety: Comply with all Federal, State, Local, and DLA regulations regarding hazardous materials, waste disposal, and safety standards (OSHA).

• Parts: Use only new OEM parts or OEM-refurbished parts in "like new" condition. Replacement batteries and tires require COR approval.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Schedule of Services.xlsx", provides a detailed breakdown of the estimated costs for Material Handling Equipment (MHE) Preventive and Corrective Maintenance (PM and CM) services for DLA Distribution Tobyhanna, PA (DDTP). It outlines the pricing structure for a base year and two option years.

• Services: Includes Semi-Annual Preventive Maintenance (PM) and Corrective Maintenance (CM).
• PM: A firm-fixed-price line item with a total estimated cost of $0.0 for each year, covering parts, labor, and travel.
• CM: Primarily composed of Time & Materials components:
  • Service Hours: Estimated at 2,500 EA per year.
  • Replacement Parts: Estimated at $20,000 per year, with reimbursement for actual costs only.
  • Travel Expenses: Estimated at $5,000 per year for CM services.
• Total Estimated Cost per Year: $27,500.0 (Base Year, Option Year 1, Option Year 2).
• Performance Period: The document details costs for a Base Year, Option Year 1, and Option Year 2.

This pricing sheet is crucial for bidders to understand the estimated cost structure for providing MHE PM and CM services. It details the anticipated breakdown between fixed-price PM and time-and-materials CM, including specific estimates for parts and travel. Bidders should use this information to formulate their proposals and pricing strategies, paying close attention to the PWS for detailed service requirements.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Pennsylvania, County of Monroe. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing applicable benefits and wage rates.
• Outlines requirements for vacation and holidays.
• Provides information on the conformance process for unlisted classifications.

This document is crucial for bidders to understand the minimum labor costs associated with the opportunity. It ensures that any proposed labor rates meet or exceed the specified minimums for all listed occupations, including requirements for health and welfare benefits, paid sick leave, and holiday pay. Bidders must ensure their proposed wages and benefits comply with this determination to be compliant with the Service Contract Act.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet listing Material Handling Equipment (MHE) for the DDTP (Defense Logistics Distribution Program) at PM CM, with an effective date of January 29, 2026. It serves as an inventory or specification list relevant to the opportunity.

• UIC: DLDDTP
• Item Desc: Lists various equipment such as Stock Selector Rails, Turret Truck Rails, and Order Pickers.
• Stock Nbr: Provides the Stock Number for each item.
• Mfr Name: Manufacturer of the equipment (e.g., CROWN, HYSTER).
• Mfr Model Nbr: Specific model number from the manufacturer.
• Mfr Yr: Year of manufacture for each piece of equipment.
• Serial Nbr: Unique serial number for each item.

This list details specific MHE assets that may be part of the contract's scope, potentially for maintenance, replacement, or operational use. Bidders should review this list to understand the existing equipment inventory, its specifications, and age, which may inform their technical approach, pricing, and resource planning for the opportunity.

Form / Attachment / Pricing Sheet

This document outlines the procedures and requirements for contractor personnel who may need to obtain a Common Access Card (CAC) for performance under the contract. It details the process for obtaining, controlling, and turning in Government-issued CACs.

• CAC Issuance: Contractor employees requiring a CAC must complete Sections I and II of DD Form 1172-2. Verification of employee information is required, potentially through notarization if the applicant is submitting for themselves.
• Submission Process: Completed DD Form 1172-2 must be forwarded by the contractor to the Contracting Officer’s Representative (COR) or Contracting Officer (KO).
• TASS and RAPIDS: Employees will receive account approval via email from the Trusted Associate Sponsorship System (TASS) and will be directed to a Real-Time Automated Personnel Identification System (RAPIDS) office to obtain their CAC.
• Notification: Contractors must notify the COR/KO within one business day of CAC issuance, providing employee name, issuance date, and expiration date.
• Control and Accountability: Procedures must be established to ensure CACs are used only for contract performance, secured against unauthorized use, and not abused or displayed publicly.
• Lost or Stolen CACs: Immediate notification to the contractor, COR/KO, and local police is required. Procedures for obtaining a replacement CAC are detailed.
• Expired CACs: Contractors must notify the COR/KO at least two weeks prior to expiration for employees continuing on the contract and follow renewal procedures.
• Turn-in Procedures: CACs must be turned in upon contract completion/termination or employee reassignment/termination, following specific methods (in-person or certified mail) and requiring a receipt.
• Reporting: Monthly reports to the COR/KO are required, listing all employees issued CACs, verification of continued need, and noting any changes since the previous report.

This document is critical for bidders to understand the potential requirements and administrative overhead associated with personnel needing CACs to perform contract duties. Compliance with these procedures is mandatory and failure to comply can lead to significant contractual penalties, including work stoppage, invoice disapproval, withholding of payment, and negative performance assessments (CPARS).

Form / Attachment / Pricing Sheet

This document is a Customer Coordination DD Form 1423, which is a Contract Data Requirements List (CDRL). It outlines the data items that the contractor will be required to deliver to the government under the contract. This specific CDRL (A002) pertains to Customer Coordination.

• Lists specific data items required from the contractor.
• Specifies the format, frequency, and method of delivery for each data item.
• Details the government agency responsible for review and approval of the delivered data.

Bidders must carefully review this CDRL to understand the reporting and documentation obligations associated with the contract. It is crucial for accurately estimating the resources and effort required for contract performance and for ensuring compliance with contractual requirements. Failure to meet CDRL requirements can lead to contract deficiencies.