Demolition of Sites 50 and 55 - Request for Proposal

Solicitation / RFP / RFQ

This Request for Proposals (RFP) is for the demolition of Site 50 and Site 55 houses. The procurement is a small business set-aside with NAICS code 238910 (Site Preparation Contractors) and a small business size standard of $19.0 million.

• Demolition of Site 50 house and Site 55 house.

• Proper termination and rerouting of existing utilities.

• Backfilling with suitable soil material upon completion of building removal.

• The subcontractor must furnish all required supervision, labor, materials, tools, plant, and appurtenances.

• Work includes transportation, overhead, bonding, insurance, safety oversight, quality control oversight, and supervision.

• The project is to be performed in accordance with drawing set "13-1-69_Demo GPP_Final Design" dated September 23, 2025, and associated project manual specifications.

• This is a competitive Lowest Price Technically Acceptable (LPTA) procurement.

• The proposed subcontract will be a firm fixed price.

• Milestone 0 (Notice to Proceed) is Calendar Day 0.

• Milestone 1 (Project Complete, submittal & approval of closeout documents) is Calendar Day 154.

• FFDG requires a minimum acceptance of ninety (90) calendar days for proposal acceptance.

• Proposals must be submitted in writing to Gina M. Kern, Procurement Specialist, via email.

• Proposal Due Date: February 19, 2026, no later than 3:00 pm CST.

• Technical proposals will be evaluated on an acceptable or unacceptable basis.

• Evaluation criteria include: Corporate Capabilities, Current/Past Experience, Key Personnel Experience, Safety Documentation, and Corporate Quality Assurance Plan.

• Price proposals will be evaluated for the lowest evaluated price among technically acceptable proposals.

• This is a small business set-aside.

• A Pre-Proposal Meeting and Site Visit is scheduled for January 28, 2026, at 09:30 AM CST. Participants must wear a Hard Hat and Steel Toe boots.

• Access to Fermilab requires an Access Request form to be submitted at least five (5) days in advance.

• Any prospective offeror desiring an explanation or interpretation of the RFP documents must request it in writing by close of business (5:00 PM CST), February 6, 2026.

• Offerors must acknowledge receipt of any amendments to the RFP.

• A Bid Guarantee of not less than 20 percent (not to exceed $3 million) of the bid price is required.

• A Payment Bond is required if the subcontract exceeds $35,000.00.

• A Performance Bond is required if the subcontract exceeds $150,000.00.

• Insurance requirements are detailed in Clause 15 of FFDG General Terms and Conditions.

• The Buy American requirement for construction materials applies.

Form / Attachment / Pricing Sheet

This document is a sample subcontract agreement between Fermi Forward Discovery Group, LLC (FFDG) and a Subcontractor for construction work. It outlines the terms and conditions for the "Demolition of Sites 50 and 55" project.

• Parties: Identifies FFDG as the prime contractor (under DOE Prime Contract No. 89243024CSC000002) and the Subcontractor.
• Scope of Work: Details the demolition of Site 50 house and Site 55 house, including utility termination/rerouting and backfilling.
• Location: Fermi National Accelerator Laboratory, Batavia, Illinois.
• Contract Type: Firm Fixed-Price (FFP).
• Period of Performance: To be completed within a specified number of calendar days after Notice-to-Proceed.
• Invoicing and Payment: Outlines monthly progress payments, retention policies (10% standard), and requirements for final invoices.
• Reporting: Requires monthly progress reports and submittals.
• Key Personnel: Designates essential personnel requiring FFDG approval for reassignment.
• Incorporated Documents: Lists numerous documents that are part of the subcontract, including the SOW, drawings, general requirements, ES&H requirements, quality requirements, terms and conditions, insurance requirements, and various forms and bonds.

This document serves as a template or example of a subcontract. Potential bidders should review the scope of work, deliverables, payment terms, reporting requirements, and the extensive list of incorporated documents to understand the contractual framework and specific requirements for this type of construction work. It highlights the detailed contractual obligations and administrative processes involved in such subcontracts.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for the demolition of excess non-accelerator facilities at Fermilab, specifically focusing on Phase 1, which includes the demolition of Sites 50 and 55. The objective is to reduce the Lab's excess facility burdens, concentrate personnel and equipment, and align with the FNAL Campus Master Plan for consolidating and modernizing site infrastructure.

• Demolition of Site 50 house and Site 55 house.

• Proper termination or rerouting of existing utilities.

• Backfilling with suitable soil material after building removal.

• The subcontractor is responsible for all work as shown on drawing set "13-1-69_Demo GPP_Final Design" dated September 23, 2025, and associated project manual specifications.

• This includes furnishing all required supervision, labor, materials, tools, plant, and appurtenances, as well as transportation, overhead, bonding, insurance, safety oversight, quality control oversight, and supervision.

• A Fermilab Construction Coordinator will be assigned to oversee the project.

• The Subcontractor is responsible for managing, controlling, and documenting that work complies with subcontract documents, including ensuring adequate Quality Control services.

• Place of Performance: Fermilab site in DuPage County. Construction traffic to enter and exit via the Wilson Street entrance.

• Schedule:

  • Milestone 0 (Calendar Day 0): Notice to Proceed (NTP), marking the start of construction.
  • Milestone 1 (Calendar Day 154): Project completion, including submittal and approval of all closeout documents.

• Security: All personnel require Real ID and Fermilab badging from the Fermilab Badging Office.

• The scope of work description is general and intended to describe the range and complexity. Specific quantities for cost proposals must be based on the Offeror's estimates from drawings, specifications, and site examination.

Form / Attachment / Pricing Sheet

This document contains drawings and details related to the "Excess Non-Accelerator Facilities Demolition Phase 1, Project No. 13-1-69" at Fermilab. It includes site plans, demolition plans, and photographs of existing conditions for Site 50 House and Site 55 House.

• Site Plans (DC-01, DC-05): Overall site layouts showing structures, utilities, and demolition areas.
• Demolition Plans (DC-04, DC-11): Detailed plans for the demolition of Site 50 House and Site 55 House, including utility termination and site restoration notes.
• Photographs (DC-02, DC-03, DC-04, DC-06, DC-07, DC-08, DC-09, DC-10): Visual documentation of the existing interior and exterior conditions of Site 50 House and Site 55 House.
• Tree Protection (G-02): Details on fencing and methods for protecting trees during construction.
• Utility Plans (DC-04, DC-11): Information on existing and proposed utility connections and terminations.

This document provides critical visual and spatial information for bidders to understand the scope of work, existing conditions, and specific demolition requirements for the Site 50 House and Site 55 House. It details what needs to be demolished, how utilities should be handled, and the general site context, which is essential for accurate bidding and project planning.

Form / Attachment / Pricing Sheet

This document, "Exhibit C - 010010_General_Requirements.pdf", outlines the general requirements for the "Excess Non-Accelerator Facilities Demolition Phase 1" project at Fermilab. It serves as a foundational document for the subcontract, detailing project-specific requirements supplementary to the main subcontract terms and conditions.

• Part 1 General: Covers purpose, summary, references, description of work, materials and equipment, Buy American Act, services furnished by Fermilab, electronic project drawings, parking and staging areas, site access and hauling, transportation of equipment and materials, temporary services and facilities, Fermilab closure, material substitutions, and documentation.
• Part 2 Products: Not Used.
• Part 3 Execution: Details notice to proceed, construction schedule, quality control and control of installation, and acceptance procedures (beneficial occupancy, final punch list inspection, and final acceptance).
• Attachments: Includes Attachment A (Request for Information form) and Attachment B (QA/QC Punchlist Item Status form).

This document is crucial for potential bidders as it defines the overarching requirements, scope of work, site conditions, and administrative procedures for the demolition project. It highlights key areas such as site access, material handling, temporary facilities, quality control, and acceptance criteria, which are essential for developing an accurate proposal and understanding project execution.

Form / Attachment / Pricing Sheet

This document, "Exhibit D - 013100_ESH_Requirements_03-2025_FFDG.pdf", outlines the Environment, Safety, and Health (ES&H) requirements for subcontractors working on Fermi Forward Discovery Group, LLC (FFDG) projects at the Fermi National Accelerator Laboratory (Fermilab) site. It details the policies, procedures, and regulations that subcontractors must adhere to, covering a wide range of safety and environmental aspects.

• General ES&H Policy: FFDG's commitment to protecting employees, the public, and the environment.
• Applicable Codes and Regulations: References to federal, state, and local regulations, including DOE orders, OSHA standards, and industry codes (e.g., NFPA, ASME, ANSI).
• Subcontractor ES&H Program: Requirements for subcontractors to develop and implement their own ES&H programs, including site-specific plans, hazard analyses, and training.
• Specific Hazards and Controls: Detailed guidance on managing various hazards such as fall protection, confined spaces, hazardous materials, electrical work, fire protection, radiation, and environmental protection.
• Work Planning and Permits: Procedures for developing Hazard Analyses (HAs), obtaining necessary permits (e.g., excavation, hot work, confined space), and conducting daily work planning meetings.
• Training Requirements: Mandates for subcontractor and sub-tier subcontractor training, including general orientation, task-specific training, and specialized certifications.
• Incident Reporting and Investigation: Procedures for reporting emergencies, non-emergencies, and conducting investigations.
• Attachments: Includes guidance on Silica, Daily Work Planning, Construction ES&H Certification (CESHC), and Hazard Analysis forms.

This document is critical for any potential bidder to understand the stringent safety and environmental compliance requirements associated with working at Fermilab. Bidders must assess their ability to meet these comprehensive ES&H standards, which will impact their operational planning, resource allocation, and overall proposal strategy. Failure to comply can result in penalties, contract fee reductions, or work stoppages.

Form / Attachment / Pricing Sheet

This document, "Exhibit E - 013300_Submittals," outlines the general methods and requirements for project work-related submittals. It details procedures for shop drawings, material samples, operations and maintenance manuals, and as-built drawings. It also references other relevant sections and provides instructions for using the "Submittal for Review Transmittal" form.

• Submittal Requirements: Specifies the types of submittals required, including shop drawings, material samples, and O&M manuals.
• Shop Drawings: Details the process for submitting shop drawings, including the requirement for six copies or an electronic PDF, checking for dimensions and relationships with other trades, and logical order of submission.
• As-Built Drawings: Outlines the process for maintaining and submitting as-built drawings, including daily red-line markups and final submission upon completion of work.
• Submittal for Review Transmittal Form: References Attachment A, the "Submittal for Review Transmittal" form, which must be completed for each shop drawing submittal.
• FFDG's Role: Defines Fermi Forward Discovery Group, LLC's (FFDG) role in reviewing and approving submittals, and the actions FFDG may take (e.g., "No Exception Taken," "Revise & Resubmit," "Make Corrections & Proceed," "Rejected").
• Material Substitutions: Provides guidelines for submitting requests for material substitutions, including explaining differences and indicating any required changes to drawings or specifications.

This document is crucial for bidders as it dictates the procedures and requirements for submitting all necessary documentation throughout the project lifecycle. Understanding these submittal processes, including timelines, required formats, and review actions, is essential for compliance and timely project progression. It also clarifies the process for proposing material substitutions.

Form / Attachment / Pricing Sheet

This document, "Exhibit F - 014100_Quality_Requirements_-_March_2025_FermiForward.pdf", outlines the quality requirements for subcontractors. It details the necessary quality control program and plan that subcontractors must implement and adhere to for work performed at Fermilab.

• Subcontractor Responsibility: Subcontractors are responsible for managing, controlling, and documenting all work to ensure compliance with subcontract documents.
• Quality Control Program: Subcontractors must implement a Quality Control (QC) program and designate a responsible person.
• Corporate Quality Assurance Plan: Subcontractors must submit their corporate Quality Assurance Plan with their bid or proposal. Failure to do so may result in a non-responsive bid.
• Project Quality Control Plan (PQC Plan): A PQC Plan may be required, determined by a checklist. If required, it must be submitted to Fermi Forward Discovery Group, LLC (FFDG) within 10 working days of award. The PQC Plan must detail personnel, procedures, controls, tests, records, and forms specific to the project.
• Requirements: The PQC Plan must include information on personnel qualifications, duties, responsibilities, and authorities, especially for the Project Quality Control Manager. It also outlines responsibilities for implementing the plan, interfacing with the Construction Management Office, maintaining records, reviewing submittals, attending meetings, ensuring testing, managing deficiencies, and preparing reports.
• Specialized Personnel: Specialized personnel may be required to assist the Project Quality Control Manager, reporting to them and being physically present at the construction site.
• Acceptance: The Subcontractor's PQC Plan requires acceptance prior to Notice to Proceed and is conditional on satisfactory performance.
• Appendices: Guidance for both the Corporate Quality Assurance Plan (Appendix A) and the Project Quality Control Plan (Appendix B) is provided, detailing expected content such as purpose, scope, roles, document control, submittals, testing, and nonconformance handling.

This document is critical for potential bidders as it defines the mandatory quality assurance and quality control standards they must meet. Bidders must understand these requirements to accurately price their proposals and ensure compliance throughout the project lifecycle. Submission of the Corporate Quality Assurance Plan with the bid is explicitly stated as a requirement, and failure to do so could lead to disqualification.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the general requirements for the demolition, removal, and recycling of existing infrastructure at a Fermilab site as part of the Excess Non-Accelerator Facilities Demolition Phase 1 project.

• Demolition and complete removal of buildings, structures, hardstands, paved areas, vaults, sheds, fences, steps, foundations, and retaining walls to a depth of 18 inches below grade.

• Prohibition of blasting methods for demolition.

• Coordination with Fermilab for removal of specific items including light fixture ballasts and lamps, fire extinguishers, smoke detectors, fire alarm panels, telephone handsets, and lockset cylinders.

• Provision of certified refrigerant recovery services, with refrigerant to be turned over to Fermilab.

• Site cleanup and restoration, including backfilling with suitable material and seeding with IDOT Class 2 Roadside grass mixture.

• At least fifty percent (50%) of non-hazardous construction, demolition, and land clearing materials (excluding soil) must be recycled or salvaged, in compliance with DOE Guiding Principles.

• Reasonable efforts to salvage demolished material with documentation of sale or donation.

• If salvage is not reasonable, use of a vendor that monitors and documents recycled material quantities.

• Subcontractor is responsible for quality control and construction inspection.

• All work is subject to Final Acceptance by Fermilab, requiring strict conformance to drawings and specifications.

• Not explicitly stated, but implies work at a Fermilab site.

• Site contamination and assessment, including physical/visual examination and Fermilab testing for contaminants like lead-based paint and asbestos. Subcontractor must notify Fermilab if suspect materials are encountered.

• Installation and maintenance of temporary erosion control measures.

• Verification and documentation of existing underground utilities prior to demolition.

• Protection of existing people and property through temporary bracing, shoring, lights, barricades, etc.

• Maintenance of existing overland flow drainage routes and prohibition of blocking storm water flow.

• Subcontractor must provide proof of EPA Refrigerant Recovery Certification.

• Subcontractor must complete the Refrigerant Service Order Form.

• Subcontractor must coordinate with Fermilab's GIS personnel for documentation of underground utilities.

Form / Attachment / Pricing Sheet

This document, "Exhibit H - FFDG General Terms and Conditions for Construction," outlines the standard contractual terms and conditions that will govern construction subcontracts issued by Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for potential bidders to understand the legal and operational framework of any construction subcontract awarded.

This document details numerous clauses covering:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and time as essence.
• Payment: Procedures for progress payments, retainage, and final payment.
• Superintendence and Site Access: Requirements for on-site supervision, site investigation, and access to Fermilab facilities.
• Changes and Modifications: Procedures for change orders and modification proposals.
• Indemnification and Liabilities: Subcontractor's responsibility for damages, risks, and warranties.
• Laws and Regulations: Compliance with federal, state, and local laws, and dispute resolution processes (negotiation, mediation, arbitration).
• Insurance and Bonds: Requirements for performance and payment bonds, and insurance coverage.
• Government Flow Down Provisions: Incorporation of various FAR and DEAR clauses applicable to different subcontract values, covering areas such as labor standards, environmental, safety, and health, and reporting requirements.

This document is critical for bidders to assess their ability to comply with FFDG's contractual requirements. It details payment terms, responsibilities for site conditions, safety, insurance, bonding, and dispute resolution. Understanding these terms is essential for accurate proposal development and for evaluating the overall risk and commitment involved in undertaking a construction subcontract with FFDG.

Form / Attachment / Pricing Sheet

This document outlines the specific insurance requirements that must be met by subcontractors performing work under this agreement at the Fermi National Accelerator Laboratory (Fermilab). It details the types of insurance, minimum coverage limits, and other conditions that subcontractors must adhere to.

• General Liability: Commercial General Liability with specific limits for each occurrence and general aggregate, including products-completed operations aggregate.
• Automobile Liability: Combined single limit for any auto.
• Excess Liability: Following form of underlying insurance, with varying limits based on subcontract value.
• Workers' Compensation & Employer's Liability: Statutory limits for WC, with specific limits for Employer's Liability.
• Contractor's Pollution Liability: Limits per occurrence or per claim, with specific requirements for claims-made policies.
• Contractor's Professional Liability: Applicable for design/build or construction management services.
• Supplemental Coverages: May include Aircraft Liability, Builder's Risk, and Broad Form Cargo insurance, with specific requirements for each.
• Additional Insureds: Requirements for naming FFDG, University of Chicago, URA, and the US Government as additional insureds.
• Evidence of Insurance: Subcontractors must provide certificates of compliance within 10 days of subcontract signing.
• Exclusions/Terms Not Allowed: Specific exclusions that are not permitted in Commercial General Liability policies.

This document is critical for potential bidders to understand the insurance costs and compliance obligations associated with the opportunity. Bidders must ensure they can meet these requirements, as failure to do so can result in indemnification obligations and potential disqualification. The specified coverage types and limits will impact the subcontractor's overall bid pricing and operational planning.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 10/2023), is a "Statement And Acknowledgment" used to document the details of a subcontract awarded under a prime contract. It serves to record information about the prime contractor, the subcontractor, the project, and the specific work being subcontracted.

• Part I - Statement Of Prime Contractor: Captures information about the prime contract, the prime contractor's name and address, the subcontractor's name and address, and details about the project and location.
• Part II - Acknowledgment Of Subcontractor: Lists specific labor standards clauses that the subcontractor acknowledges are included in their subcontract. This includes clauses related to Contract Work Hours and Safety Standards Act, Payrolls and Basic Records, Withholding of Funds, Disputes Concerning Labor Standards, Compliance with Construction Wage Rate Requirements, Construction Wage Rate Requirements, Apprentices and Trainees, Compliance with Copeland Act Requirements, Subcontracts (Labor Standards), Contract Termination - Debarment, and Certification of Eligibility.
• Intermediate Subcontractors: Section to list any intermediate subcontractors.
• Signatures and Dates: Fields for authorized representatives to sign and date, acknowledging the statements and acknowledgments.

Bidders may be required to complete or acknowledge this form as part of their proposal submission or upon award. It is crucial for understanding the labor standards and contractual obligations that will flow down to subcontractors. This form helps ensure compliance with federal labor laws and regulations for subcontracted work.

Form / Attachment / Pricing Sheet

This document is a Price Proposal Form associated with Request for Proposal (RFP) No. 74682GMK for the "Demolition of Sites 50 and 55" project. It is used by potential bidders to submit their proposed total cost for the project.

• Project: Demolition of Sites 50 and 55
• RFP Date: January 22, 2026
• Total Price: A field to enter the total dollar amount proposed.
• Acceptance Period: Proposals are valid for ninety (90) days after the opening date, unless a longer period is specified by the offeror.
• Bidder Information: Fields for Company Name, Signature, Name & Title of Individual, and Date.

This form is essential for bidders to formally submit their pricing for the demolition project. It requires the bidder to confirm they will furnish all necessary labor, equipment, materials, and services as per the RFP documents and to state their total proposed cost. The acceptance period specified on this form is also a key contractual element.

Form / Attachment / Pricing Sheet

This document is a questionnaire for subcontractors to provide their injury and illness data to Fermilab. It is used to assess subcontractor safety performance and compliance.

• Company Name, NAICS code, Address, Phone Number, Owner
• Interstate experience modification rate for the past three years (requires NCCI form copy)
• Workers' Compensation Carrier details
• OSHA 300 log data for the past three years, including:
  • Total Recordable Cases (RC)
  • Total Recordable Case Rate (TRCR)
  • Total Cases with Days Away, Restricted or Job Transferred (DART)
  • Days Away, Restricted or Job Transferred Case Rate (DARTR)
  • Employee Hours Worked (EHW)
  • Number of Fatalities
• Calculation of average recordable case rate and days away/restricted/transferred case rate over three years.
• Contact information for the individual responsible for safety, including years of service and training/qualifications.
• Certification of the truthfulness of the provided information.
• Formulas for TRCR and DARTR are provided.

Bidders must complete and submit this questionnaire as part of their response to the opportunity. The data provided will likely be used to evaluate the bidder's safety record and compliance, which may be a factor in the overall evaluation of their proposal.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required for potential subcontractors. It collects essential business and compliance information from offerors to ensure they meet federal requirements and are eligible for subcontracting opportunities with Fermi Forward Discovery Group, LLC.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, DUNS#, SAM.gov UEI, and website.
• Business Category: Requires the offeror to identify its ownership structure (U.S. Owned, Foreign Parent, etc.) and operating entity type (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows offerors to self-certify as a Large Business, Small Business, or Foreign Business, and if a Small Business, to select applicable diversity categories (e.g., Small Disadvantaged Business, Woman-Owned Small Business, HUBZone Small Business).
• Executive Compensation: Inquires about the percentage of annual gross revenues from Federal contracts and the total annual gross revenues from Federal financial assistance, with specific instructions for reporting executive compensation if certain criteria are met.
• Offeror Responsibility: Requires certifications regarding accounting systems, responsible offeror status (per FAR 9.104), and compliance with combating trafficking in persons and employment eligibility verification (E-Verify).
• Export/Import Control Certifications: Requires agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations regarding limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge awareness of U.S. Government contracting and subcontracting programs.

This form is critical for any entity seeking to subcontract with Fermi Forward Discovery Group, LLC. Bidders must accurately complete all sections to demonstrate their eligibility, compliance with federal regulations, and business status. Failure to complete this form correctly may prevent an offeror from being considered for an award.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," is a collection of required certifications and representations that offerors must complete and submit as part of their proposal package. It ensures compliance with various federal regulations and contract clauses.

• Certifications #1 (Required for all proposals ≥ $10,000): Includes sections on Export/Import Control, Buy American Act for Construction Materials, and other related certifications.
• Certifications #2 (Required for all proposals ≥ $150,000): Covers Independent Price Determination, Certification and Disclosure Regarding Payments to Influence Federal Transactions, Responsibility Matters, and Combatting Trafficking in Persons.
• Certifications #3 (Required for all proposals ≥ $550,000): Addresses Combatting Trafficking in Persons Compliance Plan.
• Revision Table: Details the history of changes and updates to the certifications document.

Offerors must carefully review and accurately complete all applicable sections of this document. Failure to provide complete and accurate certifications may impact the evaluation of their proposal and their responsibility determination. Specific attention should be paid to requirements related to Buy American, export controls, price determination, and compliance with federal regulations concerning lobbying, trafficking, and veteran employment reporting.

Form / Attachment / Pricing Sheet

This document is a Bid Bond (Standard Form 24, Rev. 10/2023, and Fermiforward Form FL-41, 1/7/2025) required as a bid guaranty. It ensures that the Principal (bidder) will execute further contractual documents and provide required bonds if their bid is accepted, or pay for the cost of procuring the work if they fail to do so.

• Principal: Information about the bidder, including legal name, business address, and type of organization.
• Surety(ies): Information about the surety or sureties providing the bond, including name and business address.
• Penal Sum of Bond: The maximum dollar amount the surety is liable for, expressed as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Details such as Bid Date and Invitation Number.
• Obligation: Outlines the conditions under which the bond is voided (i.e., successful execution of contract and bond, or payment for procurement costs upon failure).
• Conditions: Specifies that the Principal has submitted the bid.
• Execution: Sections for signatures, seals, and typed names/titles of the Principal and Surety(ies).

Bidders must complete and submit this form as part of their bid package if a bid guaranty is required. It details the financial commitment of the bidder and their surety in the event of bid acceptance and subsequent contract execution. Failure to provide a properly executed bid bond may result in disqualification. The instructions provide guidance on filling out the form, including requirements for corporate and individual sureties, and how the penal sum is determined.

Form / Attachment / Pricing Sheet

This document is a Payment Bond (Standard Form 25A, Rev. 8/2016, and FermiForward Form FL-42, 1/7/2025). It serves as a guarantee to the United States of America and Fermi Forward Discovery Group, LLC (FermiForward) that the Principal will make prompt payment to all persons who have a direct relationship with the Principal or a subcontractor for furnishing labor, material, or both, in the prosecution of the work provided for in a subcontract.

• Principal: Space to enter the legal name and business address of the entity undertaking the work.
• Surety(ies): Space to enter the name(s) and business address(es) of the surety or sureties providing the bond.
• Penal Sum of Bond: A field to specify the monetary limit of the bond.
• Type of Organization: Checkboxes for Principal's organization type (Individual, Corporation, Partnership, Joint Venture, Other).
• State of Incorporation: For corporate entities.
• Obligation: Outlines the binding agreement between the Principal, Surety(ies), and the obligee (United States of America and FermiForward).
• Conditions: States that the bond is void if the Principal makes prompt payment for labor and materials.
• Witness: Sections for signatures, typed names, and titles of the Principal and Surety(ies), including corporate seals.

This form is a required attachment for opportunities that necessitate a payment bond. Bidders will need to ensure they understand the requirements for obtaining and submitting this bond, including identifying the Principal and the Surety(ies) who will guarantee payment for labor and materials associated with the subcontract. The penal sum and the identity of the surety are critical components for compliance and assurance.

Form / Attachment / Pricing Sheet

This document is Standard Form 25 (Rev. 10/2023), a Performance Bond, specifically adapted as Fermi Forward Form FL-40 (1/7/2025). It is required for use in connection with contracts awarded by Fermi Forward Discovery Group, LLC. The bond serves as a guarantee that the Principal (the contractor) will fulfill all terms, conditions, and agreements of the contract, including any modifications or extensions. It also ensures the Principal pays any required taxes imposed by the Government that are collected or withheld from wages paid under the contract.

• Principal: Requires the legal name and business address of the contractor.
• Surety(ies): Requires the name(s) and business address(es) of the surety or sureties providing the bond.
• Penal Sum of Bond: Specifies the monetary limit of the bond.
• Contract Date & Number: Identifies the specific contract the bond relates to.
• Obligation: Outlines the conditions under which the bond is void (i.e., full performance and payment of taxes).
• Execution: Sections for signatures, names, titles, and seals of the Principal and Surety(ies).
• Instructions: Detailed guidance on completing the form, including requirements for corporate and individual sureties, and the use of Treasury-approved sureties.

Bidders must understand that this Performance Bond is a mandatory requirement for contract execution. They will need to identify a surety company that meets the government's requirements and provide the specified bond amount. The completion and submission of this form, along with the necessary surety information, will be a critical step in the contracting process. Failure to provide a valid performance bond can prevent contract award.

Amendment / Modification

This document is a General Decision, identified by the number IL20250008, effective 09/26/2025. It supersedes the previous General Decision IL20240008.

This decision applies to Building and Residential construction projects in the Illinois counties of Du Page, Grundy, Kane, Kendall, Lake, McHenry, and Will. It specifically excludes landscape projects.

The document outlines the minimum wage rates applicable under Executive Order 14026 and Executive Order 13658 for contracts entered into or renewed on or after January 30, 2022, or contracts awarded between January 1, 2015, and January 29, 2022, that are not renewed or extended after January 30, 2022.

Key wage rates and classifications are provided for various trades, including Asbestos Worker/Insulator, Boilermaker, Bricklayer, Marble Setter, Terrazzo Worker/Setter, Tile Finisher, Tile Setter, Marble Finisher, Carpenter, Electrician, Elevator Mechanic, Ironworker, Laborer, Painter, Glazier, Plasterer, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, and Truck Driver.

This document serves as a wage determination, establishing prevailing wage rates for various construction trades in specific counties of Illinois. It details the minimum hourly rates and fringe benefits for each classification.

Bidders must ensure that their proposals and subsequent contract performance adhere to the minimum wage rates and fringe benefits specified in this General Decision for the relevant trades and locations. Failure to comply may result in non-compliance with labor standards.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the quality requirements for a subcontract, ensuring all work complies with subcontract documents and meets quality standards.

• The Subcontractor is responsible for managing, controlling, and documenting all activities to ensure compliance with subcontract documents.

• This includes providing adequate Quality Control (QC) services for work performed on- and off-site by the organization, suppliers, sub-tier contractors, technical laboratories, and consultants.

• Work activities encompass safety, submittal management, testing, and inspection.

• The Subcontractor must implement a Quality Control program and designate a quality responsible person.

• The Subcontractor must furnish a Corporate Quality Assurance Plan with their bid or proposal. Failure to do so may result in a non-responsive bid.

• A Project Quality Control (PQC) Plan must be submitted to the Procurement Administrator within 10 working days after receipt of award. This plan will be reviewed by FermiForward.

• The PQC Plan must be updated to incorporate changes in scope of work.

• FermiForward reserves the right to require modifications to the PQC Plan and operations.

• Not explicitly stated in this document, but implied to be for the duration of the subcontract at Fermilab.

• Corporate Quality Assurance Plan: Must be submitted with the bid/proposal. Guidance is provided in Appendix A.

• Project Quality Control (PQC) Plan: Must be submitted post-award and include specific information such as personnel, duties, responsibilities, controls, instructions, tests, records, and forms.

• Personnel: Specialized personnel may be required to assist the Project Quality Control Manager, who must be physically present at the construction site.

• Definable Features of Work (DFOW): The PQC Plan must include a list of DFOWs and associated procedures.

• Acceptance: Acceptance of the PQC Plan is required prior to Notice to Proceed and is conditional on satisfactory performance.

• Appendices: Guidance for Corporate Quality Assurance Plan (Appendix A), Project Quality Control Plan (Appendix B), and a template QA Plan (Appendix C) are referenced.

Form / Attachment / Pricing Sheet

This document is the "Onsite Access Request Form for Business Visitors" at Fermilab. It is used for individuals who will be onsite for business purposes (e.g., events, job interviews) for less than 7 days and do not require computing access.

The form guides visitors through several steps, including:

• Reason for access request (worker type)
• Previous access history (ID badge or computing account)
• Dates of visit
• Personal information (legal name, preferred name, contact details, citizenship, country/region/city of birth, gender, marital status, race/ethnicity, disability)
• Primary contact information (email, phone)
• Primary home institution
• Uploading required documents (government-issued photo ID, visa status documentation for non-US citizens)
• Acknowledgements (Community Standards Agreement, Export Control Awareness Training)
• Summary and submission

This form is relevant for any potential bidder or vendor representative who needs to visit Fermilab facilities for business purposes related to an opportunity. It outlines the necessary information and documentation required to obtain onsite access, ensuring a smooth process for business visitors.