DF10--EHRM Integration Services

SOL #: 36C25226Q0269Pre-Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

252-NETWORK CONTRACT OFFICE 12 (36C252)

MILWAUKEE, WI, 53214, United States

Place of Performance

Chicago, Illinois

NAICS

Computer Systems Design Services (541512)

PSC

It Management Tools And Services Delivered As A Service, By Subscription, Or Service Contract. Includes Enterprise Architecture (Ea), Financial Management, And Strategic Planning. Ea Includes Services Supporting Business, Information, Application And Technical Architecture To Drive Standardization, Integration And Efficiency Among Business Technology Solutions. Financial Management Includes Services Involved In The Planning, Budgeting, Spend Management And Chargeback Of It Expenditures And The Costing Of It Products And Services. It Management And Strategic Planning Include Senior Professional And Administrative Support Services Facilitating Centralized It Strategy And Planning. (DF10)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/fed71dfe98ad4083b61525b229d2f95a/view

Timeline

Posted

Feb 12, 2026

Last Updated

Mar 16, 2026

Response Deadline

Feb 23, 2026, 12:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA) is seeking EHRM Integration Services for the Jesse Brown VAMC in Chicago, IL. This presolicitation aims to integrate the existing Pharmacy OmniCell IVX system with the Oracle Health Federal Electronic Health Record (EHR). The acquisition is Unrestricted. Quotes are due by February 23, 2026, at 6:00 AM CST.

Scope of Work

The contractor will provide professional services, software installation, interface integration, support, and testing. Key requirements include:

Integrating the Pharmacy OmniCell IVX system with Oracle Health Federal EHR.
Ensuring successful completion of test scenarios and updating the Interface Control Document (ICD).
Assisting with patient identifier conversion from SSN to EDIPI.
Providing a dedicated test station with peripherals and installing the latest software on a VA-provided Windows server.
Copying setups and configurations to a test server.
Offering 90 days of post-go-live troubleshooting support.
Preparing extract files for patient ID conversion.
Providing cut-over Field Service Engineer (FSE) services with a rapid response time.
Complying with VHA Directive 1192 for influenza vaccination/masking and all VA facility policies.
Obtaining a Business Associate Agreement (BAA) with the VA.

Contract Details

Contract Type: Firm Fixed Price
Period of Performance: March 1, 2026, through December 31, 2027
Estimated Value: $34 Million
NAICS Code: 541512 - Computer Systems Design Services
Product Service Code (PSC): DF10 - IT Management Tools And Services
Place of Performance: Jesse Brown VAMC, 820 South Damen Avenue, Chicago, IL 60612-3728

Submission & Evaluation

RFQ Questions Deadline: February 17, 2026, at 6:00 AM CST. Submit questions via email to derrick.paquette@va.gov.
Quotes Due: February 23, 2026, at 6:00 AM CST.
Submission Method: Email quotes to derrick.paquette@va.gov. Responses should be split if exceeding 7MB.
Required Quote Information: Completed SF 1449, Price Schedule, letter of authorization, description of how requirements will be fulfilled, and a list of at least three similar past contracts.
Evaluation Factors: Technical Capability, Experience, and Price.

Set-Aside

This acquisition is Unrestricted.

Additional Notes

The solicitation is issued under FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).
Service Contract Labor Standards apply; bidders must consult Wage Determination 2015-5017 Rev 31 (dated December 3, 2025) for labor cost calculations in Cook, Du Page, and McHenry counties, IL.
Contractor personnel require PIV cards and are subject to background investigations.
Invoices must be submitted electronically via Tungsten Network e-Invoicing.