DLA Disposition Services Northeast Regional MHE Maintenance Services

Performance Work Statement (PWS)

This PWS outlines the requirements for Material Handling Equipment (MHE) maintenance services for the Defense Logistics Agency (DLA) Disposition Services (DS) at Letterkenny and Meade locations. The goal is to ensure MHE is consistently operational to support DLA DS daily operations.

• Provide Preventive Maintenance (PM) and Corrective Maintenance (CM) for various MHE.

• PM includes annual service per equipment item (except mobile ramps), adhering to Original Equipment Manufacturer (OEM) specifications, fluid checks, fork inspections (ANSI/ITSDF standards), and lug nut torquing.

• CM involves assessing, inspecting, testing, and troubleshooting MHE deficiencies, providing written estimates for repairs, and performing approved repairs.

• Services include maintenance on electric-powered equipment, batteries, and charging stations.

• Contractor is responsible for providing all necessary personnel, tools, equipment, materials, and supervision.

• PM services must be completed within ten (10) business days of commencement.

• CM repairs must be completed within five (5) business days of COR approval and parts receipt.

• Specific timelines for assessment, estimation, and notification are detailed.

• Quality Assurance Surveillance Plan (QASP) outlines Acceptable Performance Levels (APLs) for key tasks, with potential payment reductions for failures.

• Contractor must maintain a qualified workforce for continuous service.

• Contract period: One (1) 12-month base period and two (2) 12-month option periods (totaling up to 3 years).

• Place of Performance: DLA DS Letterkenny and Meade facilities, and a third-party site at 18656 Leslie Dr, Hagerstown, MD 21740. Services are to be performed on USG premises to the maximum extent possible during normal business hours.

• Contractor must use lock-out/tag-out procedures.

• Contractor is responsible for all spills and must comply with environmental regulations for hazardous material disposal.

• Base access and security protocols must be followed.

• USG will provide workspace and utilities; Contractor provides all other necessary property, materials, and equipment.

• Contractor employees must possess Certified Forklift Technician (CFT) certifications.

• Invoicing is monthly via Wide Area Workflow (WAWF).

• Contract minimum: $2,500. Maximum: 150% of the estimated contract value.

Amendment / Modification

This document is Amendment 1, providing responses to questions. Specifically, it addresses a question regarding the current contract information for locations.

This amendment provides information related to the incumbent contractor, contract number, and contract value.

This amendment provides clarifying information that may be relevant for bidders responding to the opportunity.

Performance Work Statement (PWS)

This PWS outlines the requirements for Material Handling Equipment (MHE) maintenance services for the Defense Logistics Agency (DLA) Disposition Services (DS) at Letterkenny and Meade locations. The goal is to ensure MHE is consistently operational to support DLA DS daily operations.

• Provide Preventive Maintenance (PM) and Corrective Maintenance (CM) for various MHE.

• PMs are required annually per equipment item (except mobile ramps), including OEM manual checks, load tests, and Limited Technical Inspections (LTIs) as requested.

• CM involves assessing, inspecting, testing, and troubleshooting deficiencies, followed by providing a detailed repair estimate.

• Contractor is responsible for all personnel, equipment, tools, materials, and supervision.

• Services include maintenance on electric-powered equipment, batteries, and charging stations.

• Lock-out/tag-out procedures must be used during service.

• PM services must be completed IAW OEM manuals and within specified timeframes (5 business days to start, 10 business days to complete, unless otherwise coordinated).

• CM repairs must be completed within 5 business days of receiving necessary parts, with written justification for delays.

• Contractor must provide a weekly status update on open repairs, parts, costs, and labor hours.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Spill cleanup must comply with federal, state, and local laws and regulations.

• Contract period: One (1) 12-month base period and two (2) 12-month option periods (totaling up to 3 years).

• Place of Performance: DLA DS Letterkenny and Meade facilities, and a third-party site at 18656 Leslie Dr, Hagerstown, MD 21740. Services are to be performed on USG premises to the maximum extent possible during normal business hours.

• Contractor must provide all necessary tools, materials, and PPE.

• Contractor employees must possess Certified Forklift Technician (CFT) certifications.

• Contractor must coordinate base access and comply with all base security and access policies.

• Contractor is responsible for all spills and leaks caused by their actions.

• Invoicing is to be submitted monthly through the DoD Wide Area Workflow (WAWF) system.

• Contract minimum: $2,500. Contract maximum: 150% of the estimated contract value.

Form / Attachment / Pricing Sheet

This document is a price schedule for Material Handling Equipment (MHE) Maintenance for the Pennsylvania and Maryland Region. It outlines the costs associated with various maintenance tasks and equipment over a base period and two option periods.

• CLINs (Contract Line Item Numbers): Detail specific maintenance services such as preventive maintenance for various types of forklifts, container handlers, front-end loaders, utility task vehicles, street sweepers, and warehouse sweepers.
• Repair/Replacement Parts: Includes a line item for parts, estimated at a notional price of $1.00 per unit, with a total of $65,000.00 for each period.
• Corrective Maintenance Labor: Covers labor for unscheduled repairs.
• Periods of Performance: The schedule is broken down into a Base Period (12 Months) and two Option Periods (12 Months each).
• Pricing: While unit prices for most preventive maintenance are listed as $0.00, the extended price for Repair/Replacement Parts is $65,000.00 per period. The extended price for corrective maintenance labor is $0.00 per period.
• Totals: The Base Year Total is $65,000.00, each Option Year Total is $65,000.00, and the TOTAL ALL OPTIONS is $195,000.00.

This price schedule provides a detailed breakdown of anticipated costs for MHE maintenance services. Bidders should use this information to understand the pricing structure and to formulate their own cost proposals. The significant allocation for repair/replacement parts ($65,000 per period) suggests this will be a key cost driver. The zero dollar amounts for most preventive maintenance labor suggest these costs may be covered elsewhere or are considered incidental to other contract activities.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Places of Performance.xlsx", lists the physical locations where work for this opportunity may be performed.

• DLA DS Letterkenny: Bldg. S-2293, Development Avenue, Chambersburg, PA 17201
• DLA DS Meade: 77 Rock Avenue, Fort Meade, MD 20755-0388
• 3rd Party Location: 18656 Leslie Dr, Hagerstown, MD 21740

Bidders should review these locations to understand potential performance sites, which may impact logistical planning, resource allocation, and overall proposal strategy.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Equipment List.xlsx", provides a detailed inventory of equipment associated with the opportunity. It is intended to inform bidders about the existing assets that may be relevant to the scope of work, particularly for maintenance and repair services.

• Locations: Equipment is listed by specific sites, including FORT MEADE MD and LETTERKENNY PA.
• CLIN (Contract Line Item Number): Identifies the specific service or item, such as "Preventive Maintenance: Electric Forklift, 3-4k" or "Corrective Maintenance: Labor for Unscheduled Repairs".
• Item Description: Details the type of equipment (e.g., FORKLIFT, CONTAINER HANDLER, FRONT END LOADER, STREET SWEEPER).
• Manufacturer and Model: Specifies the brand and model number of each piece of equipment.
• Year of Manufacture: Indicates the production year of the equipment.
• Serial Number: Provides the unique identifier for each asset.

This equipment list is crucial for bidders to understand the scale and type of machinery they may be responsible for maintaining, repairing, or servicing. It helps in assessing the scope of work, required expertise, and potential resource needs. Bidders should review this list to ensure their capabilities align with the equipment inventory and to accurately price their proposals for services related to these assets.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4253, Revision No. 32) for the Service Contract Act, applicable to Franklin County, Pennsylvania. It lists the minimum wage rates and fringe benefits required for various occupations employed on federal service contracts in that area.

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare and Paid Sick Leave (EO 13706) are detailed at the end, along with their rates.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) to covered contracts, outlining specific requirements and wage adjustments.
• Vacation and Holidays: Details the paid vacation accrual based on years of service and lists the minimum number of paid holidays required.
• Conformance Process: Explains the procedure for contractors to request wage rates for occupations not explicitly listed in the determination.

This document is crucial for bidders to accurately estimate labor costs for their proposals. It establishes the minimum wages and benefits that must be paid to employees performing work under a federal service contract in the specified geographic area. Bidders must ensure their proposed labor rates meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, setting the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act. It is intended to inform contractors of their obligations regarding employee compensation for contracts covered by the Act.

• Occupational Listing: Provides a comprehensive list of job titles with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and provisions for paid sick leave under Executive Orders 13706 and 13658.
• Executive Orders: Details applicability and requirements for Executive Orders 13706 (Paid Sick Leave) and 13658 (Establishing a Minimum Wage for Federal Contractors).
• Vacation and Holidays: Outlines requirements for paid vacation time based on years of service and a minimum of eleven paid holidays per year.
• Hazardous Pay Differential: Describes applicable differentials for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Specifies requirements for providing and maintaining uniforms.
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates not listed in the determination.

This document is critical for bidders to accurately estimate labor costs for any contract that falls under the Service Contract Act. Understanding these minimum wage and benefit requirements is essential for developing a compliant and competitive proposal. Bidders must ensure their proposed labor rates meet or exceed these determined rates and that all required fringe benefits are factored into their cost proposals.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in Washington County, Maryland.

• Wage Determination Number: 2015-4293, Revision No. 32, dated 12/03/2025.
• Area: Maryland County of Washington.
• Occupational Listing: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Electrician, Computer Operator, Firefighter, etc.) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare ($5.55 per hour) and paid sick leave (EO 13706) are detailed.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Conformance Process: Outlines the process for contractors to request additional classifications and wage rates if a required job classification is not listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. It establishes the baseline wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall cost estimation. Bidders must ensure their proposed wages meet or exceed these determined rates.