Document Management Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Homeland Security (DHS), specifically the Transportation Security Administration (TSA), has posted a Justification and Approval (J&A) for an Exception to Fair Opportunity for Document Management Services (DMS). This J&A supports an interim Task Order (TO) to ILM Corporation of Virginia, Inc. (ILM), a HUBZONE small business, to ensure continuity of critical services. The estimated value for this sole-source award is $3,281,226.14 over a two-year period.
Scope of Work
ILM will continue to provide essential DMS for TSA's Enrollment Services & Vetting Programs (ESVP). Key services include:
- Receiving and processing incoming applicant documents.
- Converting physical documents to electronic format.
- Uploading electronic documents to the Vetting and Credentialing System (VCS) or Technology Infrastructure Modernization (TIM) systems.
- Preparing and mailing outgoing correspondence. These services are vital for Security Threat Assessments (STA) across various TSA programs, including Hazardous Material Endorsement, TWIC, Aviation Workers, and TSA Pre✓.
Contract & Timeline
- Type: Firm Fixed Price (FFP) Task Order
- Contract Vehicle: GSA Federal Supply Schedule (FSS), Multiple Award Schedule (MAS)
- Contractor: ILM Corporation of Virginia, Inc. (ILM)
- Estimated Value: $3,281,226.14
- Period of Performance (PoP): March 1, 2026 – February 28, 2028 (12-month base + two 6-month options)
- Published Date: March 13, 2026
Evaluation
This is a sole-source award justified under FAR 16.507-6(b)(2), citing that only ILM is capable of providing the required unique and specialized services without disruption. The Contracting Officer will ensure best value by comparing ILM's quote against an independent government cost estimate, historical pricing, and MAS labor rates.
Additional Notes
The interim TO is necessary to bridge a gap until a new vendor (DOMA Technologies, LLC), awarded a competitive DMISS BPA, obtains Authority to Operate (ATO), which is not expected until late November 2026. The current DMS is critical for national security, and failure to maintain services would severely impact TSA's ability to process applicant information and conduct security threat assessments.