Dry Ice Weekly Supply - Cancelled

Amendment / Modification

This amendment modifies Solicitation HT940626QE006, dated January 15, 2026.

• Quantities: The quantities for CLINs 0001 through 4001 have been increased from 15,000 to 16,200. The quantity for CLIN 5001 has been adjusted from 15,000 to 8,100.

• Performance Work Statement (PWS): Bullet point 3.2 of the PWS has been revised. The original text stated, "To account for unexpected surges in demand, the quantity is adjusted by about 4% (600 pounds per year)." The revised text is, "To account for unexpected surges in demand, the quantity is adjusted by 600 pounds per year."

• Solicitation/Contract Form (NAICS code remains unchanged)

• Supplies or Services & Prices or Costs (Line Items 0001, 1001, 2001, 3001, 4001, and 5001)

• Statement of Work (PWS Section 3.2)

No changes were made to proposal deadlines or submission requirements. This amendment primarily corrects quantities and clarifies a statement within the PWS.

Solicitation / RFP / RFQ

This solicitation is for the weekly supply of solid carbon dioxide (dry ice) to support the operations of the 20th Medical Group (MDG) at Shaw Air Force Base (AFB). The requirement is for commercial items and is set aside for small businesses.

• Delivery of 300 pounds of dry ice pellets on Mondays between 7:30 AM and 10:30 AM Eastern Standard Time (EST).

• Dry ice must be packed in at least two boxes or bags and transported in insulated containers with venting mechanisms.

• Contractor must adhere to all applicable regulations for transportation and handling of hazardous materials.

• Delivery location: 20th MDG, 420 Polifka Drive (Building 1042 Medical Logistics Supply Dock), Shaw AFB, South Carolina 29152.

• For emergencies or special events, the contractor shall deliver dry ice pellets as requested and detailed in the SOW.

• Ingredient: Solid carbon dioxide.

• Product Service Code: 6515.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base Year (June 20, 2026 - June 19, 2027) with four Option Years.

• Option to Extend Services: May be extended up to December 19, 2031.

• NAICS Code: 325120 (Dry ice manufacturing).

• Size Standard: 1200 employees.

• Offer due date: February 13, 2026, 02:00 PM Local Time.

• Quotes must be submitted electronically.

• Basis of Award: Lowest Priced Technically Acceptable (LPTA). Offerors must meet all technical requirements and provide the lowest fair and reasonable price.

• Offerors must be registered in the System for Award Management (SAM).

• Quotes must be held firm for 90 calendar days from the date specified for receipt of offers.

• This acquisition is set aside for small businesses.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, payment instructions, and representations and certifications.

• Key personnel include a Contracting Officer (KO) and Contract Specialist, whose contact information is provided for inquiries.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation HT940626QE006, clarifying various aspects of the Statement of Work (SOW) and submission requirements.

• Quote Submission Deadline: Confirm the official deadline and time (EST) by referring to Standard Form (SF) 1449, Block 8 on Page 1.
• Delivery Pricing: Contractors must incorporate costs for unexpected surges in demand (approximately 4% or 600 pounds per year) into their base weekly pricing. A pricing breakdown is required with the quote.
• Packaging: Reusable insulated containers are acceptable for transporting dry ice. The contractor is responsible for ensuring safe transport in containers with venting mechanisms, adhering to hazardous materials regulations.
• Holiday Deliveries: For federal holidays falling on a Monday, services resume the first workday following the holiday. Deliveries attempted on Saturdays, Sundays, or holidays without specific instructions will be returned at the contractor's expense.
• Acceptance Criteria: Acceptance is based on the purity and temperature of the dry ice. The contractor must ensure the dry ice is at or below -78.5°C (-109.3°F) upon delivery.
• Base Access: Winning contractors must coordinate base access with the COR immediately after award. The aim is to award before the Period of Performance (POP) start date to allow time for this process.
• Delivery Day: The weekly delivery day cannot be changed from Monday to Friday.

These clarifications do not appear to alter the core requirements or submission deadlines of the solicitation but provide essential details for accurate proposal preparation and execution.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation HT940626QE005, clarifying various aspects of the Statement of Work (SOW) and submission requirements.

• Quote Submission Deadline: Confirm the official quote submission deadline and time (EST) by referring to Standard Form (SF) 1449, Block 8 on Page 1.
• Delivery Pricing: Contractors must incorporate costs for unexpected surges in demand (approximately 4% or 600 pounds per year) into their base weekly pricing. A pricing breakdown must be provided with the quote for evaluation.
• Packaging: Reusable insulated containers are acceptable for transporting dry ice. The contractor is responsible for ensuring safe transport in insulated containers with venting mechanisms, adhering to hazardous materials regulations.
• Holiday Deliveries: For federal holidays falling on a Monday, services resume the first workday following the holiday, with normal Monday delivery resuming thereafter. Deliveries attempted on Saturdays, Sundays, or holidays without specific instructions will be at the contractor's expense.
• Acceptance Criteria: Acceptance is based on the purity and temperature of the dry ice upon delivery. The dry ice must be at or below -78.5°C (-109.3°F).
• Base Access Lead Time: Winning contractors must coordinate base access with the COR immediately after award. The aim is to award the contract before the Period of Performance (POP) start date to allow time for this process.

This Q&A document clarifies existing requirements and does not appear to alter the solicitation's core requirements or submission deadlines, but bidders should review SF 1449, Block 8 for the definitive quote deadline.

Solicitation / RFP / RFQ

This solicitation is for the procurement of solid carbon dioxide (dry ice) to support the operations of the 20th Medical Group (MDG) at Shaw Air Force Base (AFB). The requirement is set aside for small businesses.

• Weekly delivery of 300 pounds of dry ice pellets on Mondays between 7:30 am and 10:30 am Eastern Standard Time (EST).

• Dry ice must be packed in at least two boxes or bags and transported in insulated containers with venting mechanisms.

• Adherence to regulatory guidelines for hazardous materials, including proper marking, labeling, handling, training, and transportation.

• Emergency or special event dry ice deliveries may be required outside the normal schedule.

• Delivery location: 20th MDG, 420 Polifka Drive (Building 1042 Medical Logistics Supply Dock), Shaw AFB, South Carolina 29152.

• Purity and temperature of dry ice must be ensured.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base Year (June 20, 2026 - June 19, 2027) with four Option Years (June 20, 2027 - June 19, 2031).

• Option to Extend Services: May be extended up to December 19, 2031.

• NAICS Code: 325120 (Dry ice manufacturing).

• Product Service Code: 6515 (Medical And Surgical Instruments, Equipment, and Supplies).

• Offerors must submit their best prices in their initial offer.

• Quotes must be submitted electronically in Word, PDF, or Excel format.

• Offerors must be registered in the System for Award Management (SAM).

• Evaluation Basis: Lowest Priced Technically Acceptable (LPTA).

• Offerors must be rated Technically Acceptable in all factors/subfactors.

• Offerors must hold prices firm for 90 calendar days from the date specified for receipt of offers.

• Offer due date: February 13, 2026, 02:00 PM Local Time.

• This acquisition is set aside for small businesses.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, payment instructions, and representations and certifications.

• Key Government Personnel: Contracting Officer (KO) and Contracting Officer Representative (COR) details will be provided upon award.